Citizen Comments: There were no citizen comments.

Jay highlighted the work plan for November. He noted the offices were painted, carpeted, and the furniture upgraded. It really has made a difference for both he and Diana. The Fall programs are winding down and most will finish before Christmas. Registration for the 4-6^th Grade Basketball League is a little down. The K-3 program is slated to start in January and registration for it is good. Park signs are finished and looking good. All outside facilities are winterized and picnic tables that need repair have been brought in. We are excited about the possibility of moving to the Four Seasons facility. Lastly, Mike Janzer has bid into an opening at the Water Department and will leave us starting January 2, 2003.

Carol Nordengren left the meeting for personal reasons.

Directors Report: Highlights of the past month are: Fall programs going well…flag football is done and was successful; gymnastics going strong, the girls are doing a nice job; dance and tae quon do still meeting, although they will move to a private studio in January; budget work is complete and awaiting Council approval, we’re looking at a 4% increase; maintenance is working on leaves, and winterizeing the facilities.

Comp Plan Update: met with Randy Tetsloff to discuss our individual tasks; received the disc from the vendor who did the study 6 years ago; will begin updating the text during the next two months.

Land Donation to Schools: The successful referendum paves the way for us to begin in ernest our plans to move from the old park shop and perhaps into a building that is presently for sale.The Agreement is being reviewed by the School District and will be presented to the Board in early December. If both political entities approve it, we’ll be looking at a move within 9 months.

Review and recommend the proposal to operate the snack bar at Pirates’ Hollow Waterpark. Cari Kuehmichel offered a proposal to pay the City 5% of the gross proceeds to $10k and 10% after the $10k benchmark is hit. Her experience with food service will provide her with the necessary contacts, skills, and staffing to upgrade the service at the pool from vending service to a full service snack bar. Discussion ensued regarding the need to offer this opportunity to local service organizations or youth sports associations. Jay indicated that no additional attempt has been made this year but previous efforts has yielded little serious interest. Additionally, a question was raised as to the competition of the bidding process and is the City getting the best bang under the terms of this proposed agreement.

Motion by G. Ewig to table the item for a few months to allow the Director ample time to exhaust all other possibilities. Second by L. MacRae. Motion passed 6-0.

Citizen Comments: There were no citizen comments.

Directors Report: Jay submitted his monthly report and highlighted: the Wisconsin St. fish cleaning station, playground equipment installation, grass cutting, the 1^st ever fall brochure, program registration and the individual program status, and the budget preparation.

Consider proposal from PWYBA to operate concession stand at TJ. Duane Lassig and Joe DeLucia presented a plan to operate the stand 4 nights each week to sell packaged goods and soda from the stand. They believe the potential to generate over $2,500 profit is real and would like to use this money to further their equipment needs. The stand has been idle since the Adult Softball Association terminated it’s agreement with the City. Jay recommended a flat fee or a percentage be returned to cover the utilities. Duane suggested some financial assistance may be provided if the season goes well but could not commit any set amount since there are many unknowns and since the profit is going back to the the youth program. The concensus of the Board is to leave the first year open and study their profit margin and operation after the 2003 season. Motion by G. Ewig to allow the Youth Baseball Association access to the stand to sell snacks and return the profit into capital purchases to help the association. Second by A. Davel. Motion passed 6-1.

Review and recommend hiring returning winter staff. A brief list of returning staff was distributed for Board review. There was no significant discussion concerning the proposed staff. Motion by MA Klotz to approve as presented; second by R. Voigt. Motion passed 6-0-1 (Andris, who was on the list).

Review and approve 3^rd Quarter measurements and program revenue and expense report. Jay distributed the 3^rd Quarter report for review by the members. It represents significant increases in revenues over 2001 in the pool and youth rec cost centers. Non-residents guests to the pool (and better monitoring of the non-residents by the admission staff) is the single most significant factor contributing to the increased revenue at the pool. Additionally, programs such as Tae Kwon Do and youth Dance have generated tremendous revenue and profits for the Rec Division. Measurements indicate program attendance is just 4,000 behind the total of 2001 with 3 months to go. In reviewing the individual program profit statements, the Board would like to see more effort and funds generated from the summer theater program. Jay suggested the same firm who sells ads for the summer brochure may be contracted to sell ads for the program. Jay was then directed to investigate this notion and report back to the Board. Motion by M. Andris to approve the report as presented; second by R. Voigt. Motion passed 8-0.

Work session on the 5-Year Comprehensive Open Space Plan. Copies of the Plan were distributed and the members reviewed each chapter and suggested improvements and changes. Jay and Planning & Development Director will revise the plan and suggest the future direction of the Department.

Directors Report: Jay commented on the successful swim season, the Schannon Farm development, WE Energies site, the skateboard park, and the Wisconsin St. comfort station.

Review and recommend park development proposal by First Congregational Church: Two representatives of the church planning committee presented a plan for developing the city owned property between the Grand Ave bridge and the church. Their vision is to create an open area with access from the bridge, Webster St. and the church. A walking path will connect the access points and they will build a small outdoor amplitheater (200) for small outdoor concerts and presentations. Members of the church intend on developing a fund raising campaign and the also looking for the City to apply for grant money for development. They also plan on maintaining the grounds except for the daily litter patrol. While much work is left to do, the Board was generally in favor of the concept. Motion by R. Voigt to accept the conceptual plan as presented with the understanding of the church’s commitment to funding and maintaining the new park; second by new member Sue Kinas. Motion passed 7-0.

Review and recommend fall/winter staff. Jay provided a list to review. Motion by MA Klotz to accept; second by new member S. Kinas. Motion passed 7-0.

Form a subcommittee to begin planning the WE Energies site. Jay asked for volunteers from the Board to comprise representation on a new subcommittee to begin the planning process for the anticipated 18 acres of land located on the WE Energy plant. Lori, Sue, and Matt each volunteered but directed Jay to solicit further help from the community.

2003 Operating and Capital Budget: Jay presented the budget after adjustments were made by the City Administrator. Highlights include: Request for a 3^rd maintenance worker denied; Diana’s hours expanded in the winter from 5 to 6 hours per day; one Park location eliminated and two positions eliminated, funds from one position used to raise the salary of the remaining staff and the other position eliminated. Remaining budget is bare bones since the increase is limited to 4% and wages and benefits are using this growth. The Capital Budget was presented through 2006. Ron suggested we increase the playground expenditure from $12,000 to $25,000 in order to continue to make significant improvements to our playgrounds. Motion by M. Andris to accept the operating budget as presented and the Capital Plan as amended, second by S. Kinas. Motion passed 7-0.

3. Citizen Comments:

4. New Business:

Jay reported that the skateboard group had raised the required $10k and the equipment has been ordered. We requested 4 quotes and the committee selected the Skate Wave product. The pad should be installed next week. Some representatives from the fund raising committee will attend the Sunday presentations in Vet’s Park to sell concessions. The weeding contract is in limbo as the contractor believes they have fulfilled their responsibility. We are disappointed and will need to pick up the slack from now until autumn. The last 9 holes of the disc golf course at Tendick Park are in, the County will do maintenance of the course from now on. Columbia Park equipment will go in immediately after Fish Day and the other components at Hill School and Whitefish will follow.

Review plans from WE Energies for the south bluff and coal pile area. Jay displayed a preliminary set of plans for the area under review by WE Energies. A total of 18 acres of space may potentially become part of the park system. Additionally, a new area of beach to the south may be developed with easier access than the current situation to the north. The additional maintenance cost has not been determined, however, if the expectations are as high as for Rotary, then additional full time staff are needed.

Review and approve site for play equipment at Columbia Park. At the spring park tour, we explored several potential sites for the park equipment. Jay indicated these to the board and a discussion followed which indicated the strengths or weaknesses of each. The consensus is to use the existing court surface as the

ADA path to the equipment and to locate the piece as close to the new slide as possible while positioning the transfer point just off the court surface. The Board is not interested in removing the existing open space but to preserve it for group games.

Review and approve proposed maintenance agreement with School District. Jay offered a list of current maintenance responsibilities we offer to the schools and others at the properties we are proposing to transfer. While the City is not interested in maintaining property it is not currently holding, the Director indicated it would be more efficient for us to prepare the softball diamond (TJ #2) in the spring for the girl’s JV program. A discussion ensued regarding the construction of TJ 2 and TJ 3 and the lack of an adequate drainage system to enable the fields to be effectively prepared for play. The Board agreed that it makes sense for us to prepare the field but if the design and construction is a hindrance for us to get games in, then the School and PWYBL should do whatever is necessary to dry the fields in spring. Furthermore, the Board directed Jay to stay out of preparing the field until such time that effective drainage systems were installed on 2 & 3.

Develop 2003 Goals and Objectives. The Board began brainstorming the 2003 goals but felt uncomfortable with the small quorum. Rather than a minimum number of members setting the tone for the next year, A. Davel moved to table the remaining topics until next month, MA Klotz seconded the motion. Motion passed 5-0. Jay will put the item on the August agenda.

Directors Report: Jay reported on the activities of the month of May. Registration went very well; pool set up was uneventful; Skateboard fundraising has reached the goal of $10,000; Columbia Park equipment is ordered and will be installed after Fish Day; Wi. St. Comfort station is out to bid and eagle scout picnic site is all set to go.

Jay highlighted the months activities including: pool preparation, grass cutting, ball diamond prep, and registration (over $12,000 first day); next round of budget cuts due in June (1%).

Skate board park fund raising is in progress but generating insignificant funds to date. Jay believes Rocky is seeking a significant supporter to make this happen.

Facility Use Requests: Ozaukee Co Trades and Labor request to use the band shell for their annual community recognition during Labor Day. Good group. Motion by MA Klotz to approve; second by C. Nordengren; Motion approved 7-0. Flynn wedding: she is seeking an exception to the 400 sq ft. policy of tent space in Rotary Park to ensure her guests will be under the tent. The concensus of the members is to deny the request for exception since it is designed to keep the group size to a manageable level. Motion by C. Nordengren to approve the application with the 400 sq ft stipulation and that the tent is set up on the west side of the pavilion; second by A. Davel. Motion passed 7-0. Jason Klandron is requesting the use of the band shell for a concert. Jay did not know how many bands would be performing and the communities from which the bands originate. Jay was directed to get more info for the next meeting before action would be taken.

Staff requests. Jay shared a final list of the summer staff. There was little discussion regarding the individuals on the list. Motion by MA Klotz to approve as presented; second by L. MacRae. Motion passed 7-0.

Review of existing ordinance of skate boarding in city park areas. Jay reviewed the existing language of any local ordinances which may discuss skate boards and in-line skating. Presently, no such language exists for the park areas. The only locations regulated with an ordinance is the downtown business district. The concensus of the Board is to leave the situation as it is and not establish rules specific to the parks.

Develop skate boarding rules for Moore Rd. park. The Board reviewed the rules from Sheboygan and other skate parks to develop these recommended rules:

E. Review and approve Columbia Park play equipment. Seven (7) suppliers offered 18 different designs for Columbia Park. All are within budget and conform to our manufacturing specifications. Following an elimination process, motion by M. Andris to select the design from Lee Recreation; second by L. MacRae. Motion passed 7-0. Jay will request a model using blue posts, green slides, and yellow pipe.

Citizen Comments: Alderman Hudson suggests the Board refuse any application to close any or all of the park areas for the benefit of one group or event.

Citizen Comments: There were no citizen comments.

None offered.

Jay highlighted the monthly report submitted to the members.

Review of individual Facility Use Requests:

Kent Kohn presented a modified version of the approved plan for the Youth Sports Complex. This offers one additional soccer field in place of the sledding hill; no water retention pond; a slightly larger parking lot; and eliminated the city water and sewer service. Seeing no significant adjustment to the park portion of the design, motion to accept as presented by R. Voigt, second by J. Urban. Motion passed 5-0.

Rocky Nault presented a plan to install a skateboard park in Kolbach Park. He believes the neighborhood will support the idea. However, due to the heavy use and the playground program, Jay suggested this is not a viable option. After considerable discussion of alternate sites, the Board revisited the original plan to improve Columbia Park with a skateboard park. Motion by L. MacRae to upgrade the playground equipment at Columbia, install a decorative fence along the northern property line, landscape along the existing fence, and improve the pad in order to accommodate a skate board facility at Columbia Park; second by MA Klotz; motion passed 5-0.

The improvements indicated on the above action may in part be taken from the Open Spaces Fund. Motion by R. Voigt to match the privately raised dollars for the skateboard equipment from the Fund up to a maximum of $15,000; second by MA Klotz; motion passed 5-0.

Three (3) bids were received in response to Jay’s request for proposal to maintain the flowerbeds in the parks. The low bid is from Shady Lane ($5,150) for the pool, Rotary, and Hill School. Motion L. MacRae to accept the quote and authorize the Director to enter into an agreement with Shady Lane for the purpose of maintaining the flowerbeds describe hereto; second by M. Andris. Approved 5-0.

In the event we receive a request from a youth swim team to use the pool for practice, we have no set policy in place to establish a fair fee. Jay checked with Cedarburg and they charge $50 per hour and Grafton charges $25 per session. Jay believes one is too high and one too low so he recommends $25 per hour. Motion by MA Klotz to approve the fee as recommended; second by R. Voigt; motion passed 5-0.

Some of the members from the committee that was established earlier in the year have left the Board so this matter should be discussed at a later meeting. Motion by L. MacRae to table; second by M. Andris; motion passed 5-0.

Jay will out of town on the next regular meeting date so he requests it be changed to Wednesday April 17, 2002. Seeing no objection, motion by J. Urban to change the meeting, second by R. Voigt. Motion passed 5-0.

Jay indicated he will be in the Fla. Keys from Jan 23 to Feb. 3. Diana will hold down the fort between 9:30 and 3:00 p.m.