Park & Recreation Board

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December 11, 2003
November 20, 2003
October 9, 2003
Sept. 11, 2003
May 8th, 2003
April 10, 2003
March 13, 2003
February 13, 2003
January 9, 2003
2002 Minutes

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Thursday December 11, 2003

1. Members Present: Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at 7:05 P.M. Members present : G. Ewig, M.A. Klotz, , P. Lemkuil, Alderman Burt Babcock, K. Herrmann (student), Sue Kinas, and J. Jansen, Director. Excused: L. MacRae, A. Davel Late:

2. Approve Minutes: Motion by B. Babcock to approve the minutes as presented; Second by S. Kinas; Motion passed 7-0.

3. Citizen Comments:

  • There were no citizen comments.

4. Old Business:

  • Elected Official’s report: B. Babcock discussed the tax rate and the effect on the overall property tax bill; Bill sponsored by Rep. Mark Gottlieb to stabilize the $500,000 reperations payment from WE thus assuring our money for 25 years.
  • Planning Commissioner’s report: Didier property plat was approved with the park area
  • Director’s report: All winter programs with the exception of the K-3 basketball program are going. New scrapbooking class is well received. Meeting with Sue Champa and Shirley Decker to firm up the music director for the summer show; maintenance crew is set for winter and catching up on vacation time; meeting set with Pat after Holidays to discuss the details of the pool concession contract; no update on YC Coordinator postion.
    •

    5. New Business:

  • License agreement with First Congregational Church. Jay presented the latest version of the agreement for review. All parties agree with language, they develop and planned, monitor litter, and mow during the summer. We direct the use of the park, pick the gargage cans and meet with church reps at least once each year. All rules of the park conform to the existing ordinances pertaining to the other parks within the City. Motion by G. Ewig to accept the license agreement as presented; second by S. Kinas. Motion passed 7-0.
  • Jay asked the Board for input for the parameters in which to open discussion with the concessionaire next month. Discussion on options indicated a general concensus that a fixed percentage (10%) of the gross is appropriate.
  • Master plan committee of Schanen Farm south. Jay indicated the planning for said park should wait until the dispute the Saukville is resolved with respect to the sewer rights.
  • Master plan committee of Coal Pile. Park and Recreation volunteers are S. Kinas and P. Lemkuil. Jay will discuss other community members with the City Administrator. Possibles include marina, chamber, BID, neighbors of property.
    •

    6. Any Other Business:

  • John Kuchar wished us well as this is his last board meeting. The Chairman thanked John for his brief tenure on the board and we all wish he and his wife well with their new life in Austin, TX.
  • Jay thanked each Board member for a very productive year and wished a Merry Christmas and safe New Year.
    •

    7. Adjournment: Motion to adjourn by J. Kuchar, seconded by. Meeting is adjourned at 7:51 P.M.

    Respectfully Submitted,

     

    Patty Lemkuil, Acting-Secretary

    Table of Contents

    Thursday November 20, 2003

    1. Members Present: Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at 7:04 P.M. Members present : G. Ewig, L. MacRae, M.A. Klotz, , P. Lemkuil, K. Herrmann (student), Sue Kinas, and J. Jansen, Director. Excused: Alderman Burt Babcock, J. Kuchar, A. Davel

    Late:

    2. Approve Minutes: Motion by L. MacRae to approve the minutes as presented; Second by K. Herrmann; Motion passed 6-0.

    3. Citizen Comments:

    There were no citizen comments.

    4. Old Business:

  • Elected official report: In the absense of Alderman Babcock, Jay reviewed the most recent meeting in which $22,500 was removed from the Capital budget and replaced with $4,850. The money was originally set aside to replace a mower but instead the Director has been asked to participate in the Simplicity testing program and hire one more seasonal worker to mow grass with a smaller residential machine. The proposal is intended for 2 years in order to conserve money until a better economic climate will allow him to purchase a replacement mower.
  • Planning Commission Rep. Report: no report
  • Director’s report: Jay highlighted the monthly report and added a pool concession contract is very much likely and may be available for review and recommendation in January. Additionally Jay briefed the members of the abated behavioral problems at the Skateboard Park.
    •

    5. New Business:

  • Approve Board Representative to the Planning Commission. Jay informed the Board that A. Davel has volunteered to serve the remaining term of B. Babcock. Motion by MA Klotz to nominate A. Davel as the perfect representative to the Planning Commission, second by L. MacRae. Motion passed 6-0. Thanks Arlie.
  • Approve Theater Director and Youth Center position. Theater Director candidate Shirley Decker was present to field any questions and discuss the direction she will take the theater. Jay presented his concerns with the Youth Center candidate background check. Motion by L. MacRae to approve Shirley Decker as the Summer Theater Director; second by G. Ewig. Motion passed 6-0. Motion by L. MacRae to reject the candidacy of Karen Miller for the Youth Center Coordinator position; second by MA Klotz. Motion passed 6-0.
    •

    6. Any Other Business:

  • Pre-Christmas party ….party at Jay’s house at 5:30 PM. All are invited with guest.
  • Still have not heard from Brian or Rocky about the plans for more jumps at the skateboard park.
    •

    7. Adjournment: Motion to adjourn by P.Lemkuil, seconded by S. Kinas. Meeting is adjourned at 8:00 P.M.

    Respectfully Submitted,

     

    Mary Ann Klotz, Secretary

    Table of Contents

    Thursday October 9, 2003

    1. Members Present: Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at 7:06 P.M. Members present : G. Ewig, L. MacRae

    , M.A. Klotz, , P. Lemkuil, Alderman Burt Babcock, Sue Kinas, J. Kuchar, A. Davel, and J. Jansen, Director. Excused: K. Herrmann (student),

    Late:

    2. Approve Minutes: Motion by L. MacRae to approve the minutes as presented; Second by Burt Babcock ; Motion passed 8-0

    3. Citizen Comments:
  • Brian McCutcheon; 1203 Nelson Dr. Indicated the citizen group who spearheaded the skate board park development project has about $2,000 left and would like the City to match that amount to purchase some additional equipment. If unable to secure such a match, they will purchase several smaller pieces to augment the park.
  • Sgt. Mike Davel, PWPD. Here to inform us of his Police Academy designed to bring the citizens together with the PD. As his third year, it is a highly successful program that offers interaction with the force and increases the student’s awareness of the various functions they must perform on a daily basis. It starts in January and runs for nine consecutive weeks.
    •

    4. Old Business:

  • Alderman Babcock discussed the decision to retain TransPort, and the modification to the recycling contract.
  • Jay distributed his monthly report and highlighted Webster St. construction, park maintenance, and the successful fall programs.
  • Jay indicated his meeting with the City Administrator yielded no change to the O/M budget but he needed several thousand removed from Capital. Jay prioritized the current list to conform to the necessary reduction. Jay will be meeting with Finance Committee later in the month.
  • No project to report on.
    •

    5. New Business:

  • The 2004 Concession Stand Agreement with PWYBL is essentially the same as year with the exception that the group would like permission to sell grilled items during special events and tournaments. The current language speaks directly to a restricted menu consisting of just packaged goods. If approved, the expanded menu may be under the scrutiny of the Health Dept. and therefore would require additional permits. Motion B. Babcock to accept the agreement as presented; second by A. Davel. Motion passed 8-0.
  • A short list of Winter Staff was presented for review and final approval. Motion by L. MacRae to accept the list as presented; second by J. Kuchar. Motion passed 8-0.
  • Jay distributed the 3rd Quarter Report. He highlighted the expenditures and revenues by program. There is no action required for this document.
    •

    6. Any Other Business:

  • A lively discussion concerning the behavior of a few individuals at the skateboard park resulted in a thought that until some of the juveniles who are disrupting the atmosphere there are handled, the majority of kids are staying away. Suggest utilizing the reserve police officer to monitor their behavior.
  • Lori commented on an informal survey of parents with older children and the consensus is more basketball and/or lighting the court at Antoine.
    •

    7. Adjournment: Motion to adjourn by G. Ewig, seconded by J. Kuchar. Meeting is adjourned at 8:20 P.M.

    Respectfully Submitted,

     

    Mary Ann Klotz, Secretary

    Table of Contents

    Thursday Sept. 11, 2003

    1. Members Present: Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at 7:05 P.M. Members present : G. Ewig, L. MacRae, M.A. Klotz, , P. Lemkuil, Alderman Burt Babcock, K. Herrmann (student), Sue Kinas, and J. Jansen, Director. Excused: J. Kuchar

    Late: A. Davel (7:45)

    2. Approve Minutes: Motion by L. MacRae to approve the minutes as presented; Second by S. Kinas; Motion passed 7-0.

    Citizen Comments:

    There were no citizen comments.

    4. Old Business:

    Burt reviewed the pending land development plans in several locations throughtout the community.

    Jay reviewed the activities in August. He also updated the Board on fall registrations; progress on the new gymnastics cover; and the Friday Nite Flick projector. Sue volunteered to pick up the projector on one of her many trips to Milwaukee.

    New Business:

    A. Review Waterpark season. Jay submitted a year to date summary of the expenses, revenues, and attendance figures. The new schedule contributed to a reduction of expenses and helped the net loss figure. The weather and road construction produced the worst attendance since the new facility opened. Dispite these challenges, the staff did a great job staying in the game and this contributed to another year with no EMS call. This season also brought about an interesting challenge with respect to the leadership positions. The Aquatics Coordinator left to begin graduate work mid season and his replacement stepped in and made a seamless transition. Furthermore, one Head Guard left for a 4 week trip abroad and a senior guard took her place during her absense.

    B. Review 5-Year Capital Improvement plan. The refinements to the plan as discussed last month are reflected on this revision. The bottom line expenses are showing an insignificant change from earlier versions. This plan accomplishes many necessary goals while updating the front line equipment inventory. Motion by MA Klotz to approve the plan as presented; second by K. Herrmann. Motion passed 8-0.

    C. Review 2004 budget. Jay presented a budget representing an increase of 3.5%. Increases in wages and benefits made up a significant amount of the increase. Significant savings are seen in the pool salaries due to the new hours and in Youth Recreation due to the loss of Tae Quon Do and Dance Class. These cost savings were spread out between the Park and Recreation Maintenance budgets to raise the Repair and Supplies line item. B. Babcock suggested the pool cost center reflect the cost to recaulk the deck and address the wear and tear we are experiencing in the locker rooms. Jules was complimented on her Arts and Crafts projects. Also, it was noted the bus trips were creative and well run this year. Motion by S. Kinas to approve the budget as presented; second by B. Babcock. Motion passed 8-0.

    6. Any Other Business:

    There was no other business.

    7. Adjournment: Motion to adjourn by MA Klotz, seconded by A. Davel. Meeting is adjourned at 8:30 P.M.

    Respectfully Submitted,

     

    Mary Ann Klotz, Secretary

    Table of Contents

    Thursday May 8th, 2003

    1. Members Present: Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at 7:10 P.M. Members present : G. Ewig, L. MacRae, M.A. Klotz, , P. Lemkuil, Alderman Burt Babcock, K. Herrmann (student), J. Kuchar, and J. Jansen, Director. Late: Arlie Davel (8:00 PM).

    Absent and Excused: Sue Kinas

    2. Approve Minutes: Motion by L. MacRae to approve the minutes as presented; Second by MA Klotz; Motion passed 7-0.

    Citizen Comments:

    There were no citizen comments.

    4. Old Business:

    Directors Report: Jay highlighted the work accomplished last month. The majority of the maintenance time was tied to cleaning and preparing to move from our park shop. The lease on the new building will start on May 15th. Additionally, Jim began working on the ball diamonds, spring fertilizer was put down, and final plans for the summer work crew have been worked through. The Wiscosin St. comfort station was opened and survived the winter very well. June 1st BIG ride for the Arts through Port and Lori asked about cleaning the Bandshell bugs. Jay also briefed the members on the upcoming Webster St. construction and the status of the concession vendor at the Waterpark.

    5. New Business:

    Election of 2003-04 Officers. Jay facilitated the nomination process. L. MacRae nominates G. Ewig, P. Lemkuil seconds. Hearing no other, Jay closed the nominations and called for a vote, G. Ewig elected 7-0. Jay opened nominations for Vice-Chairman and MA Klotz nominates L. MacRae for Vice-Chairman, G. Ewig seconds. Hearing no other, Jay closed the nominations and called for a vote, L. MacRae elected 7-0. Jay opened nominations for Secretary and G. Ewin nominates MA Klotz, P. Lemkuil seconds. Hearing no other, Jay closed the nominations and called for a vote, MA Klotz elected 7-0.

    Appointment of representative to the Planning Commission. Jay described the responsibilities of the representative to the members. G. Ewig nominates Alderman Burt Babcock as the Park and Recreation Board representative to the Planning Commission. Burt accepted the nomination and J. Kuchar seconds. Hearing no other, Jay closed the nominations and called for a vote, B. Babcock elected 8-0. This appointment ends many many many years of dedicated service to the planning commission by Gene Ewig. Our heartfelt thanks for this service Gene.

    Review request to allow sales of concessions at FNF. Lincoln Elementary Brownies would like to sell treats at the August movie. This will fill the schedule with groups selling concessions during all three (3) movies this summer. The menu will match the one offered by the other group. Motion by MA Klotz to allow them this opportunity; A. Davel second. Motion passed 8-0.

    Recommend summer staff. A full and nearly final list of returning and new staff is offered for review. The only new staff is the gymnastics staff, all others are returning. Motion by J. Kuchar to accept the list as presented; second by L. MacRae. Motion passed 8-0.

    Recommend City Park play equipment. Members reviewed 5 vendors who offered a wide variety of options for the proposed play area at City park. After eliminating all others, the concensus is that the piece by DuraFun and sold through Wagner Recreation offered the most play value. Motion by MA Klotz to award the piece to the aforementioned vendor, second by P. Lemkuil. Motion passed 8-0. As this is a new vendor, Jay will check references before proceeding with the order.

    6. Any Other Business:

    There was no other new business.

    7. Adjournment: Motion to adjourn by B. Babcock, seconded by K. Herrmann. Meeting is adjourned at 8:53 P.M.

    Respectfully Submitted,

    Mary Ann Klotz, Secretary

    Table of Contents

    Thursday April 10, 2003

    1. Members Present: Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at 7:10 P.M. Members present : G. Ewig, M.A. Klotz, Arlie Davel, L. MacRae, Alderman R. Voigt, Sue Kinas, and J. Jansen, Director. Absent and Excused were: M. Andris (student), C. Nordengren, R. Binsfeld

    2. Approve Minutes: Motion by G. Ewig to approve the minutes as presented; Second by A. Davel; Motion passed 6-0

    Citizen Comments:

    There were no citizen comments.

    4. Old Business:

    Jay reported the activities for the month. They included: concession stand agreement at the pool; lease agreement for the park shop relocation; Westside Park restroom were removed; tractor specs out and due in by mid month; chips down under some play equipment; cleaning the park shop in preparation for the move.

    5. New Business:

    Friends of Rotary Park agreement. Elizabeth O’Connell spoke to the creation of a Friends group who’s sole responsibility will be the Rotary Park beds. She is interested in a higher degree of maintenance and believes just a few hours by many people will get the job done. She will need some support from the City for such things as wood chips, shrub removal, and purchase of new stock. Motion by L. MacRae to establish a volunteer based group called "Friends of Rotary Park". Second by S. Kinas. Motion passed 6-0.

    Facility Use Requests: EST Company and Jason Klandurd

    EST Company is again requesting the Band shell area for their annual company picnic. They have hired a dj and will have a small petting zoo for their 400+ guests. Motion by S. Kinas to accept; second by A. Davel. Motion passed 6-0.

    Jason Klandrud is planning a youth band concert at the band shell. He will be out of the park by the normal closing hour. This is his second concert and has shown to be responsible. Jason will be warned that he is responsible for the language and volume by the bands. Motion by A. Davel; second by S. Kinas. Motion passed 6-0.

    Snack Sales agreement at Friday Nite Flicks. Port PreSchool is again seeking approval to sell snacks and drinks at two movies this summer to generate funds for their school. Last year, they did a nice job and added to the experience with their treats. Motion by A. Davel to approve sales in the park to benefit the school; Second by S. Kinas. Motion passed 6-0.

    Review recommendation of Park Leaders summer salary. Coordinator David Didier and I reviewed the salary structure of the leaders this year. We have a unique opportunity to raise their salary since we have not funded 2 leader positions. The increases are based on performance, leadership, and their contribution to the program. Motion by R. Voigt to accept as presented; second by S. Kinas. Motion passed 6-0.

    Recommend summer staff. All are returning staff with the exception of Jim Schroeder. Motion by A. Davel to accept at presented; second by R. Voigt. Motion passed 6-0.

    Leisure Study review. Mary Ann compiled over 90 returned surveys into a very informative summary of the needs and wants of our city residents. The information will be utilized to develop future programs and budgets. Thank you MA for your effort to put this together.

    Review 1st Quarter Report. Jay submitted the 1st Quarter report. It indicates a significant drop in revenue, which was expected since the youth dance and tae quon do class is canceled. The bright spots are again golf, gymnastics, and our adult sports leagues.

    Park Tour and Tree Planting: May 10 at 8:00 am tour and tree planting for Christine Brown and Jack Nordengren.

    6. Any Other Business:

    Ron Voigt and Matt Andris terms expire after this meeting. Both have contributed their time and talent to the development of the Department and the City of Port Washington. Thank you and good luck to Matt.

    7. Adjournment: Motion to adjourn by S. Kinas, seconded by A Davel.. Meeting is adjourned at 8:45 P.M.

    Respectfully Submitted,

    Mary Ann Klotz, Secretary

    Table of Contents

    Thursday  March 13, 2003

    1.  Members Present:  Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at   7:09 P.M.   Members present : G. Ewig, M.A.  Klotz, Arlie Davel, L. MacRae, Alderman R. Voigt, M. Andris (student), and J. Jansen, Director.  Absent and Excused were: C. Nordengren, R. Binsfeld, Sue Kinas 

    2.  Approve Minutes:   Motion by R. Voigt to approve the minutes as presented;  Second by A. Davel;  Motion passed 6-0. 

    3.    Citizen Comments:  There were no citizen comments. 

    4.  Old Business:

      1. Director’s Report:  Jay highlighted the progress made in February.  The brochure is almost complete, programs are full and set to start, bids will be out in early March for the new tractor, playground equipment to follow, park equipment is complete, work completed on replacing sand in the sand boxes, mulch under play equipment, roofing project for the Rec. Center is set to begin by mid-April, and annual report was completed for review.  Webster St. will be reconstructed in May/June and we have several plans in place to handle registration and pool parking.
      2. Land Transfer/Shop relocation:   Jay reported the TJ courts and Athletic Field baseball diamond has been transferred to the PW/S District.  We have until June 15th to relocate the maintenance shop.  We have explored several options to buy property or lease an existing shop area.  The current thinking is to lease a building that may be used as the shop area until the new Street/Park building is completed in early ’05 at Moore Road.  I should have a final proposal to Counci by mid-April.
      3.  Concessions operator:  Kari from the Downtown Market has been recommended to operate the waterpark concession.  She will go before Council next week.  Ron suggested we modify the fee arrangement to a lump sum with supporting daily reports.  He suggested $500 per month or $1500 for the entire season.
      4. Spring program update:  all programs are nearly full or full.  Gymnastics and golf are strong again this year.  We see no negative effects from the fee raise.
      5. WE Energies:  no report
      6. Webster St. construction:  the project is set to go in May/June.  I’ve rescheduled registration to begin at the Library in case the road is torn up in early May.

    5.  New Business:

    A.     Facility Use Request: 

    a.       Charter Steel:  request to use Upper Lake Park for their company picnic.  No extended hours.  Music and fun during the day.  Motion by MA Klotz to approve as requested; second by L. MacRae.  Approved 6-0.

    b.      Lion’s Club:  request to use the Kiwannis Shelter for their annual fund raiser, Lions Fest.  Request music until 11:30 PM on Friday and Saturday.  While the Club is very generous to us, the concensus is that 11:30 is too late for the music.  We do not know how much more revenue they expect to generate during the last 30 minutes, however, we do know we may expect numerous complaints about the late hour.  Motion by G. Ewig to allow the 11:30 PM closing on Friday and 11:00 PM on Saturday.  Second by A. Davel.  Motion passed 6-0 and must be reviewed by the Common Council as this is an extension of a City Ordinance.

    c.       Walk for Life:  The annual fund raiser will use the football field and Recreation Center in the same manner as the previous events.  The Center will be closed from midnight to 5:00 AM.  Motion by MA Klotz to approve as requested; Second by R. Voigt.  Motion passed 6-0. 

    B.     Softball concession:  PW Youth Baseball is requesting the use of the Municipal Field concession stand to sell packaged goods during the baseball and softball games.  Duane Lassig and Jay have developed an agreement that highlights the parameters of their “lease”.  No alcohol will be sold and the proceeds will be returned to the organization after paying us $200 per year for field improvements.  Motion by A. Davel to approve the concession agreement as developed; second by R. Voigt.  Motion passed 6-0 and must be reviewed by the Common Council.

    C.     2002 Annual Report:  Jay highlighted the report that indicates growth in many areas including a staggering 38% increase in revenue (34% pool).  Motion by M. Andris to approve; second by G. Ewig.  Motion passed 6-0.

    D.     Summer Program Update:  Summer registration on May 5 and 6 will be at the Library IF Webster Street is under construction.  We’ll be in the Children’s area using the lobby to stage people.  Youth Tennis will be held at the Grafton courts and the evening adults at Saukville as the District is redoing the tennis courts at TJ and cannot tell us when the project will start or end.  Thanks to those communities for helping us out.  Ride for the Arts coming to Port June 1st, we expect about 1,000 bikers to trek north to town.  Spring Golf is full and Gymnastics is 90% full.  New pool hours is giving us more time to offer swim lessons in the evening.  Expect to see increased revenue and decreased costs this summer at the pool.  Brochure is looking good and on track to be in the mail on April 12.

    E.      Community Survey:  we received about 75 completed surveys;  the committed of Mary Ann and Jay will meet Wednesday at 9:00 am to compile them and report to the Board next month.  Thanks Mary Ann. 

    6.  Any Other Business:   Jay indicated he received a letter of resignation from Carol Nordengren.  Her husband is quite ill and she is concentrating her energies to him.  Matt and Ron will attend their last meeting next month.  The new mayor will be informed of all pending openings after the April election.  

    7.  Adjournment:  Motion to adjourn by G. Ewig, seconded by M. Andris.  Meeting is adjourned at 8:30 P.M. 

    Respectfully Submitted, 

     Mary Ann Klotz, Secretary

    Table of Contents

    Thursday February 13, 2003

    1. Members Present: Acting-Chairperson L. MacRae called a duly noticed meeting of the Park & Recreation Board to order at 7:12 P.M. Members present M.A. Klotz, Arlie Davel, L. MacRae, Alderman R. Voigt, Sue Kinas, and J. Jansen, Director. Absent and Excused were: G. Ewig, C. Nordengren, R. Binsfeld, M. Andris (student),

    2. Approve Minutes: Motion by S. Kinas to approve the minutes as presented; Second by R. Voigt; Motion passed 5-0.

    Citizen Comments: There were no citizen comments.

    4. Old Business:

    Dir. Report: Jay highlighted the month’s activities while he was on a much-deserved vacation to the islands. Some of the more important project are: Bobby continued on seasonal maintenance of the equipment; the Rec. Ctr roof specs were let out and we opened very favorable bids for the new roof; Jimmy worked on the interior of the Center by sealing all the floors, spot repair painting, cleaning the basement, and he replaced ceiling tiles in the Community room. Diana is preparing for the Youth Baseball registration, working on the brochure, taking spring registration, and paying all the bills. The community survey was completed and reviewed. It will be sent with the winter/spring newsletter. I completed my personal benchmarks for the coming year.

    Land Transfer/Shop relocation: The two attorneys have finally completed their modifications to a fairly simple document and we expect the District Board and City Council to approve the agreement by the end of the month. Council has not decided what to do with the Park Maintenance shop but we need to be out of the old one by June 15. WB Corp is currently drawing plans and cost estimates to build a stand alone building near the horseshoe courts on Moore Rd and combining our division with the Streets Department. The third option of purchasing the 4-Seasons building is still a possibility, it just depends on the cost estimates generated by WB Corp. They should be ready at the same time Council considers the agreement.

    Concessions operator update: Cousins Subs decided not to go into business at the Waterpark due to the risk of lost profit.

    5. New Business:

    Facility Use request: Portview Christian Center requests the Bandshell for a Christian based concert from 5-10 PM. Motion by MA Klotz to approve, second by R. Voigt. Motion passed 5-0.

    Approve and recommend gymnastics staff. All the assistants from previous sessions are returning. Motion to approve by MA Klotz, second by A. Davel. Motion passed 5-0.

    Review and recommend Waterpark Opening/Closing date. Due to the late dismissal of the schools, it doesn’t make good management sense to open the pool 3 weeks early or on Memorial Day. Motion by A. Davel to open the pool on Saturday June 7, closed Sunday for graduation, open Mon-Thursday from 4-8 pm, open for the season on Friday June 13th, and remain open through Labor Day weekend. Second by R. Voigt. Motion passed 5-0.

    Review and recommend Waterpark policies. Chad Grabau was in attendance to discuss the recommended changes to the operating policies that are attached. A review of the policies yielded significant discussion with respect to the proposed operating hours. Considering the low attendance over the dinner hour and the opportunity to offer revenue generating swim lessons, the consensus is to split the session with a 90-minute gap. The second session will be charged just like the first. Additionally, staff recommended changing the closing time from 9 to 8 PM, again based on observed attendance and our practice of closing early throughout the summer. This will offer greater opportunity to rent the pool and a rental certainly offers greater revenue than our typical evening attendance. Chad suggested we remain open later on warm evenings in order to accommodate the residents. To that end, the consensus is to decide at reopen time, 6:00 PM, if the pool would stay open to 9:00 PM. The members discussed 75 degrees being the point in which we will stay open the extra hour. The Board approved all the other policies in force and added: children 2 and under are free with a swimmers diaper, $1 without a diaper (we’ll give them a diaper after collecting $1). R. Voigt suggested we explore an idea to offer slip renters resident status in order to get them to use the pool. He asked Jay to determine if any of the Marina revenue goes into the City general fund. Motion by MA Klotz to approve as amended; second by S. Kinas. Motion passed 5-0.

    Review and recommend 5-year Capital spending plan. Jay distributed a plan that included adjustments to the existing plan as well as new suggestions for 2007. Several members suggested we add new skateboard park equipment in 2007 to the plan ($25,000). Motion by MA Klotz to approve the plan as amended with the skateboard addition; second by R.Voigt. Motion passed 5-0.

    Review tree removal policy. Jay presented a draft of a new policy in which several conditions must be satisfied before a tree may be removed. Ron suggests the list is good except that we should include Board Approval in order to alleviate the Director of potential problems with the public or press. Motion by R. Voigt to approve the list with the addition as described, second by A. Davel. Motion passed 5-0.

    Review and approve roof replacement bid. Jay presented a bid tabulation of the bids we received for the Rec. Center roof. He recommended the lowest bid since the materials are up to specification, the time line to complete the project is compatible, and his list of references is impressive. Motion by S. Kinas to accept the bid from Wenger Construction for the amount of $17,263 (budget amount is $25,000); second by A. Davel. Motion passed 5-0.

    6. Any Other Business: Thanks Lori for serving as Chairperson tonight.

    7. Adjournment: Motion to adjourn by S. Kinas, seconded by A. Davel. Meeting is adjourned at 8:55 P.M.

    Respectfully Submitted,

    Mary Ann Klotz, Secretary

    Table of Contents

    Thursday January 9, 2003

    MINUTES

    1. Members Present: Chairman G. Ewig called a duly noticed meeting of the Park & Recreation Board to order at 7:07 P.M. Members present : G. Ewig, R. Binsfeld, L. MacRae, Alderman R. Voigt, M. Andris (student), Sue Kinas, and J. Jansen, Director. Absent and Excused were: C. Nordengren, , M.A. Klotz, Arlie Davel,

    2. Approve Minutes: Motion by R. Voigt to approve the minutes as presented; Second by S. Kinas; Motion passed 6-0.

    Citizen Comments:

    There were no citizen comments.

    4. Old Business:

    Jay highlighted the months activities. The maintenance guys finished adding the posts to the park signs, cleaned the shop, began maintenance on the rec. center, and serviced the vehicles. Winter Park went well…we averaged about 25 kids per day and our visit to the pool the last day was again very popular. The basketball league started for 4-6th graders. Many thanks to the volunteers who are committing their time to the program. The K-3rd graders start the first week in January. The Open Space plan is coming along slowly. Diana and I have started compiling info from the coordinators to insert into the summer brochure. The community survey will be ready for the next issure of the city news letter.

    Cousins is showing interest in operating the snack bar. Jay is to meet with representatives soon to review the specifics of our operation and they will take this info and generate their business plan.

    5. New Business:

    Review adjusted Seasonal Wage Schedule. The maintenance workers received a .25 increase in order to match the wages paid to the Streets Dept. maintenance workers. This will impact the budget by about $1,000. As this item has already been approved by Council, no further action is necessary by this body.

    Review and recommend Instructor Contract Agreement. Diana returned from regional meetings with this suggested form to send to a select group of instructors who are not paid directly from payroll. The Agreement is intended to specify details of the position and therefore agreed by both parties. Motion by B. Binsfeld to approve; second by G. Ewig. Motion passed 6-0.

    Review and recommend winter staff. Evan Hughes is proposed as the golf instructor this spring. Evan taught the class 2 years ago. Motion by M. Andris to approve Evan Hughes; second by R. Binsfeld. Motion passed 6-0.

    Review and recommend reciprical pool agreement with Grafton. Jay explained the advantage Port enjoys over Grafton, almost 15 to 1. The additional attendance represents about 5 % of our annual attendance. Motion by L. MacRae to renew the reciprical agreement; second by S. Kinas. Motion approved 6-0.

    Review and recommend contract with Alliance Publications. Two options were presented to the Board for consideration. One requires a $1,000 up front fee and the balance paid within 90 days following the distribution of the brochure. The other allows for 60% revenue (compared to (50%) with no up front fee paid. This also must be paid within 90 days of the distribution of the brochure. Ron suggested we tie this firm into the sale of the advertising for the summer theater program. Jay suggested this would be good to relieve Bonnie of this additional burdon as show Director. Motion by M. Andris to accept the $1,000 early and 50/50 split in 90 days and authorize Jay to open discussions concerning the show program. Second by R. Voigt. Motion passed 6-0.

     

    6. Any Other Business:

    Work continues on the School District land transfer and subsequent shop relocation.

    Bobby Poull is our new maintenance guy as Mike has transferred to the Water Dept.

    Welcome Bobby.

    7. Adjournment: Motion to adjourn by, seconded by. Meeting is adjourned at 8:18 P.M.

    Respectfully Submitted,

     

    Lori MacRae, Acting- Secretary

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