TUESDAY, DECEMBER 9,
2003
The City of Port Washington Board of Public Works
meeting was called to order by Chairman Tom Veale at 7:00 p.m. in
the Lower Level Conference room at City Hall. Members present:
Chairman Tom Veale, Alderman Karl Leicht, Alderman Harold Matthews,
Dan Becker and John May. Also attending: City Administrator Mark
Grams, City Engineer Rob Vanden Noven, Joe Mueller, WWTP Supt. and
David Ewig, Water Supt./Street Commissioner. Absent and excused:
Alderman Armin Schwanz.
MOTION BY ALDERMAN MATTHEWS AND SECONDED BY
ALDERMAN LEICHT to approve the minutes as presented. Motion
Carried Unanimously.
Public Comments/Appearances: There was none.
New Business:
Banner For the Thomas Jefferson Parents Group,
Chili Dinner Fundraiser: Ms. Nancy Fidler of 1549 Scott Road
was present to address the Board of Public Works in regards to a
street banner. Ms. Fidler, a member of the Thomas Jefferson
Parents Group, would like approval to have the city hang a street
banner advertising their annual Chili Dinner fundraiser. This
fundraiser will benefit all 7th grade students at the
Camp Whitcomb-Mason Outdoor Education Experience camping trip. The
Chili Dinner and Raffle is scheduled for January 16, 2004. The
banner is being donated by Coca-Cola and will have their logo on
it. Members discussed this item and agreed to hang the banner one
to two weeks before the event, weather permitting. MOTION BY
ALDERMAN LEICHT AND SECONDED BY JOHN MAY to approve the banner
with specifications provided by City Staff. Motion Carried
Unanimously.
Purchase of Flow Meter for Water Utility - Dave
Ewig, Water Supt.: Water Superintendent Ewig is requesting to
a purchase 14" insertable flow meter for water filtration plant
treated water measurement. The existing 1948 venturi type meter no
longer accurately accounts our finished water flows. The utility
tested a sonic meter with poor results, and limited headspace
clearance does not allow the use of a propeller meter. The
electromagnetic insertable flow meter will accurately measure
flows utilizing multiple measuring points, accurate to 1%.
Superintendent Ewig has contacted several communities regarding
this type of meter and has received very favorable results. This
meter is a 2003 budgeted item and $8,000 was allocated under
account number 346-00 for its purchase. Superintendent Ewig
recommends the purchase of a Marsh-McBirney Multi-Mag Model 285
meter from Lee Engineering Sales Company for a cost of $5,950.00.
Members discussed this item with Superintendent Ewig and agreed
with his recommendation. MOTION BY DAN BECKER AND SECONDED BY
ALDERMAN MATTHEWS to approve the purchase a Marsh-McBirney Multi-Mag
Model 285 flow meter from Lee Engineering Sales Company for
$5,940.00 as presented. Motion Carried Unanimously.
Purchase of 2004 - 1/2 Ton Pickup Truck 2 WD-
Dave Ewig, Water Supt.: Water Superintendent Ewig is
requesting the purchase of a 2004 1/2 ton pickup truck with 2
wheel drive. He sent out 3 bid requests for this purchase. He
received 2 proposals, with and without trade in. The most
favorable bid was from Schmit Ford with a trade in for $13,284
with the required specifications. This is a 2004-budgeted item and
$16,000 was allocated under account number 392-00. Superintendent
Ewig recommends the proposal from Schmit Ford with trade in for
$13,284. Members asked which truck this would be replacing. Mr.
Ewig stated it would replace the old rusty blue one. MOTION BY
JOHN MAY AND SECONDED BY DAN BECKER to approve the purchase of a
2004 - 1/2 Ton Pickup Truck for $13,284.00 with trade in from
Schmit Bros. Ford as presented. Motion carried unanimously.
Purchase of Pipe Tapping Machine for Water
Utility - Dave Ewig, Water Supt.: Water Superintendent Ewig is
requesting to purchase a pipe-tapping machine for the Water
Utility. The existing Mueller direct tapping unit is approximately
40 years old and is not capable of tapping PVC pipe through a
tapping saddle. Superintendent Ewig requested bids for the tapping
machine. Two quotations were received for a Romac Tap Mate machine
with accessories. The most favorable quote was from US Filter
Distribution Company for $1.931.50. This is a 2003-budgeted item
and $1,900 was allocated under account number 394-00 for its
purchase. Superintendent Ewig recommends the purchase of a Romac
Tap Mate Machine with accessories from US Filter Distribution
Company for $1,931.50. Members discussed this item and agreed with
Superintendent Ewig's recommendation. MOTION BY ALDERMAN
MATTHEWS AND SECONDED BY JOHN MAY to approve the purchase of a
Romac Tap Mate Machine pipe-tapping machine with accessories from
U. S. Filter Distribution Company for $1,931.50 as presented.
Motion carried unanimously.
Purchase of Hydraulic Auger for Water Utility -
Dave Ewig, Water Supt.: Water Superintendent Ewig is
requesting to purchase a hydraulic auger to be attached to the
2003 John Deere tractor. The utility will use this equipment to
drill through up to 4 feet of frost for locating water main
breaks. It will also be used be the Street Department for
signposts and tree planting. The advantages of a hydraulic drive
auger include a forward/reverse system, and less maintenance due
to no shear pin and u-joint breakage. Superintendent Ewig stated
that since 1982 three dozen u-joints have been replaced on the
1977 PTO unit. The 1977 PTO driven unit was attached to the
recently traded 1977 International Tractor. The PTO auger unit
will be offered for sale. Two quotations were received. One from
Serwe Implement Company for $2,245, not installed, and one from
Mid-State Equipment for $2,455, installed. This item is a 2004
budgeted item and $2,000 has been budgeted under account number
394-00. Superintendent Ewig recommends the purchase of a Danuser
hydraulic auger from Mid-State Equipment for $2,455.00
(installed). He also recommends that $455 be transferred from
account number 392-00 to account number 394-00. MOTION BY DAN
BECKER AND SECONDED BY JOHN MAY to approve the purchase of a
Danuser hydraulic auger from Mid-State Equipment for $2,455.00
installed. Motion carried unanimously.
Consider Sewer and Water Main Construction
Connecting Spinnaker West To The Woods At White Pine (Didier
Development at Schmidt Farm) - Rob Vanden Noven, City Engineer:
City Engineer Vanden Noven informed the members that the Didier's
have requested that the City permit the construction of 200 ft. of
water and sanitary sewer main between the last two northernmost
houses on the west side of Nautica Drive in the Spinnaker West
Subdivision. There was an easement platted there during the
construction of Spinnaker West. The sewer was never constructed.
To minimize lawn damage and to expedite construction of the
subdivision, the Didier's are requesting that the City grant
permission for this construction to take place in the upcoming
months. Pete and Nick Didier were present to answer any questions
the members had. Staff recommends approval. Members discussed this
item and had several questions for the applicants. MOTION BY
DAN BECKER AND SECONDED BY JOHN MAY to approve the water and sewer
construction connecting Spinnaker West to the Woods at White Pine
as presented. Motion carried unanimously
Old Business
Update On Projects: There was none.
ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD
AS ALLOWED BY LAW: Mr. Becker wanted information on North Spring
Street. City Engineer Vanden Noven explained that it would be
reconstructed from Mallinger to CTH KK in 2004, including lights and
curbs. Alderman Leicht asked if the VOC credit had been sold. City
Engineer Vanden Noven stated that S.E.H. was completing the
paperwork this month. Alderman Leicht also asked about the
connecting highway. City Engineer Vanden Noven stated that he was
working with the DOT and a letter was sent to the Town of Port
Washington. Alderman Leicht questioned the garbage schedule for
2004. City Engineer Vanden Noven stated that it would be unchanged.
There will be notices in the Ozaukee Press, on cable TV and the
website. Members asked about the UHF radio system and they were told
it is in progress. Alderman Matthews asked about the lighting
downtown. City Administrator Grams informed Alderman Matthews that
there is no money in the budget until 2008. City Engineer Vanden
Noven was asked to look into different refractors on the lights
downtown. Alderman Matthews asked about the Wisconsin Street
project. City Engineer Vanden Noven informed the members that the
Wisconsin Street Project is scheduled for 2008. Surveying work is
being done now by EMCS for Earthtech. Alderman Leicht questioned
when the lights in the swimming pool parking lot would be completed.
City Engineer Vanden Noven would look into it. City Administrator
Grams brought up an issue on banning fertilizing of lawns in the
City. Mr. Veale wished every one a Happy Holiday.
ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY
DAN BECKER to adjourn the meeting at 8:15 p.m. Motion Carried
Unanimously.
Respectfully submitted by:
Judy Klumb, Administrative Secretary II-DPW
Table
of Contents
TUESDAY, SEPTEMBER
30, 2003
The City of Port Washington Board of Public Works
meeting was called to order by Chairman Tom Veale at 7:01 p.m. in
the Lower Level Conference room at City Hall. Members present:
Chairman Tom Veale, Alderman Armin Schwanz, Alderman Karl Leicht,
Alderman Harold Matthews, and John May. Also attending: City
Administrator Mark Grams, City Engineer Rob Vanden Noven, Joe
Mueller, WWTP Supt. and David Ewig, Water Supt./Street Commissioner.
Absent and excused: Dan Becker.
MOTION BY ALDERMAN SCHWANZ AND SECONDED BY
ALDERMAN MATTHEWS to approve the minutes as presented. Motion
Carried Unanimously.
Public Comments/Appearances: There was none.
New Business:
Purchase and Installation of UHF Radio
Communication System For Water Utility - Dave Ewig, Water Supt.:
Water Supt. Dave Ewig informed Members that existing Autocon
SCADA dialup communications system needs to be replaced with a
radio system at the Water Filtration plant. These systems provide
statistical information between the master computers at the
treatment plant and our remote water towers and booster pump
stations. The existing dialup system is considered to be obsolete
as repair parts are no longer available. The dedicated phone lines
call every 3 minutes, this new system could get information every
30 seconds. There is $21,905 budgeted for this new system. Staff
recommends the purchase and installation of the UHF radio system
from Energenecs for $21,875.00. MOTION BY ALDERMAN SCHWANZ AND
SECONDED BY ALDERMAN LEICHT to approve purchasing the UHF radio
system as presented. Motion Carried Unanimously.
Recommend Approval of Garbage
Collection/Disposal Contract - Rob Vanden Noven City Engineer:
City Engineer Vanden Noven informed the Members that
Garbage/Recycling Contract Bids were received today. The current
contract will expire on December 31, 2003. At the last Board of
Public Works meeting, members asked that staff send out requests
for bids for a new contract. City Engineer Vanden Noven sent out
proposals after reviewing the old contract and cleaning up some
language and other items. Two bids were received, one from our
current hauler, Waste Management, and one from Onyx. The proposal
was for a 3-year and alternate 5-year contract on garbage
collection and disposal and a 3-year and alternate 5-year contract
on weekly and bi-weekly recycling collection and disposal. City
Engineer Vanden Noven presented a spreadsheet showing the cost
differentials. City Engineer Vanden Noven informed the Members
that the City has budgeted $63,500 for recycling and $218,00 for
garbage for 2004. Onyx has the lowest price for garbage and
recycling. Board of Public Works Members discussed the option of
weekly or bi-weekly recycling. City Administrator Grams stated
that by going to bi-weekly recycling the City would save $12,600
in 2004. City Engineer Vanden Noven recommends the 5-year contract
with bi-weekly recycling with Onyx. Mr. Larry Schepp from Waste
Management stated he wanted the thank the City of Port Washington
for letting them service the City for so long and wishes them the
best. The representative from Onyx stated that the garbage
collection would be Monday through Thursday or Tuesday through
Friday. They look forward to serving the City of Port Washington.
MOTION BY ALDERMAN SCHWANZ AND SECONDED BY LEICHT to recommend
to the Common Council the proposal by Onyx with a 5-year contract
for garbage and recycling collection and disposal with bi-weekly
recycling. Motion Carried Unanimously.
Recommend Acceptance of STH 33 as "Connecting
Highway" - Rob Vanden Noven, City Engineer: City Engineer
Vanden Noven informed the Members that the reconstruction of STH
33 is scheduled for 2007. Prior to that date, the WDOT has
requested that the City of Port Washington consider re-classifying
STH 33 from Martin Drive to Jackson Road as a "connecting
highway". Currently, all of STH 32 and 33 inside of the City's
corporate limits are classified as "connecting highway'. Although
our corporate boundaries currently extend to Jackson Road, the
R.O.W. remains in the Town so there is a connection to the
property owned by Ray Last. The pros would be 1) The City would
receive an annual increase in highway aids of approximately
$9,250. 2) The City would set the speed limits. 3) The City would
control where driveway and median openings are allowed. 4) The
City could allow on-street parking (increase City share of
construction costs). The cons would be: 1) The City would be
responsible for plowing, salting, grass cutting, pothole patching
and "minor" resurfacings (less than 2.5") and 2) Because the R.O.W.
is in the Town, the City would receive approximately $1,500 less
per year than if it were in the City, due to the State's method of
calculating aids based both on mileage and on population.
Additionally, the City would need to draft an agreement with the
Town to turn the money over to the City, as the payment can only
be made by the State to the Town. Staff recommends approving the
accepting of this portion of STH 33 as "connecting highway"
contingent upon reaching an agreement with the Town of Port
Washington to turn over funds. MOTION BY JOHN MAY SECONDED BY
ALDERMAN LEICHT to recommend to the Common Council to approve
accepting reclassifying STH 33 from Martin Drive to Jackson Road
as a "connecting highway" contingent upon reaching an agreement
with the Town of Port Washington to turn over "connecting highway"
funds. Motion carried unanimously.
Consider Proposal From S.E.H. Engineering For
Sale of Air Emissions (V.O.C.) Credits - Rob Vanden Noven, City
Engineer: City Engineer Vanden Noven informed the Members that
in 1991 the City closed the incinerator, and never sold its V.O.C.
credits. S.E.H. Engineering has approached the City with a
proposal for work involved with pursuing the sale of V.O.C.
credits that were freed up by the closure of the City's
incinerator. S.E.H. is willing to do the work contingent upon
successful sale of the credits. The City has the potential to see
5 credits at a price ranging from $5,000 to $8,000 per credit. The
City stands to "net" between $19,000 and $34,000 total if the
credits can be sold. S.E.H. would earn $2,400 to $3,800. A second
agreement for legal service will cost approximately $3,500.
MOTION BY ALDERMAN SCHWANZ SECONDED BY JOHN MAY to recommend to
the Common Council to approve the contract with S.E.H. if the risk
to the City is minimized or eliminated and to be approved by the
City Attorney. Motion carried unanimously.
Review of 2004 Department of Public Works
Budgets: City Engineer Vanden Noven reviewed his budget with
the Members. MOTION BY ALDERMAN MATTHEWS SECONDED BY JOHN MAY
to approve the Engineering Department 2004 Budget as presented.
Motion carried unanimously. Wastewater Supt. Joe Mueller
reviewed his budget with the Members. MOTION BY ALDERMAN
SCHWANZ SECONDED BY ALDERMAN MATTHEWS to approve the Wastewater
Treatment Plant 2004 Budget as presented. Motion carried
unanimously. Street Commissioner Dave Ewig reviewed the
Street Department budget with Members. Members made some changes
to the Tree and Brush account. MOTION BY ALDERMAN LEICHT
SECONDED BY ALDERMAN MATTHEWS to approve the Street Department
2004 Budget with changes to the Tree and Brush account. Motion
carried unanimously. Water Supt. Dave Ewig reviewed his
Water Utility budget with the Members. Supt. Ewig explained that
revenues are not meeting expense. A water rate increase would be
needed in the near future. MOTION BY ALDERMAN MATTHEWS SECONDED
BY John May to approve the Water Utility 2004 Budget as presented.
Motion carried unanimously.
Old Business
Update On Projects: City Engineer Vanden
Noven reviewed the Webster Street Project. He stated that
landscaping and street lighting are being done the week of
September 29th. The lights will be energized the week
of October 6th. Also during that week, the final road
surface will be placed on Webster Street.
Review Water Utility Policy For Emergency Power
Backup System - Water Supt. Ewig informed the Members that in
1988 the Water Utility contracted with McMahon Associates, Inc. to
conduct a Standby Power Study for the Water Filtration Plant. Our
concern at the time was that the existing standby generator was
only capable of supplying power to one of the two plants. The
recommendation of the study was to replace the generator with a
third independent electrical power feed from WEPCO to provide
standby power for both plants at an estimated cost of $25,000. In
1995 WEPCO installed an 800A, 480V, underground three-phase
independent feed to the plant at a cost of $27,390. This was in
addition to the two independent electrical lines that feed each
plant from separate transformers. Miller Electric installed
switchgears at a cost of $23,960, for a total cost of $51,350. The
key operated switchgear system allows us to provide standby power
to either, or both plants. A remote electrical connection was
installed at the rear of the building to provide for a portable
generator connection as well. The utility maintains an updated
list of available generators. In the event of a total power
failure, the utility maintains 1,850,000 gallons of stored water
in three elevated water towers, which is available by gravity.
This provides approximately 18 hours of water in reserve and
allows us sufficient time to access a portable generator through
either WEPCO or a private source. Ms. Cindy Glander from WEPCO was
present to answer any questions the Members might have.
ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD
AS ALLOWED BY LAW: Alderman Matthews was concerned about the
dark intersection at North Wisconsin and West Walters Streets and
the intersection at North Wisconsin Street and West Jefferson
Street. He stated that those intersections are not well lighted and
you can hardly see to turn into them. Alderman Schwanz stated that
one of the Street Department trucks has a headlight out. He also
asked about the south side water tower. Why it is so dark looking?
Water Supt. Ewig stated that it is needs a power wash. He also
stated that everyone should look at the new logo on the west side
water tower.
ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY
ALDERMAN SCHWANZ to adjourn the meeting at 10:35 p.m. Motion
Carried Unanimously.
Respectfully submitted by:
Judy Klumb, Administrative Secretary II-DPW
Table
of Contents
TUESDAY, AUGUST 12, 2003
The City of Port Washington Board of Public Works
meeting was called to order by Chairman Tom Veale at 7:00 p.m. in
the Lower Level Conference room at City Hall. Members present:
Chairman Tom Veale, Alderman Armin Schwanz, Alderman Karl Leicht,
Alderman Harold Matthews, and Dan Becker. Also attending: City
Administrator Mark Grams, City Engineer Rob Vanden Noven, Joe
Mueller, WWTP Supt. and David Ewig, Water Supt./Street Commissioner.
Absent and excused: John May.
MOTION BY ALDERMAN MATTHEWS AND SECONDED BY DAN
BECKER TO APPROVE THE MINUTES with the following amendments: Add the
following to New Business C: Mr. Joe DeLucia's letter is attached to
the minutes of the July Board of Public Works meeting. Note of
Clarification: The recommendation to the Common Council passed
unanimously is specific to Mr. DeLucia's situation only. Old
Business A: Update On Projects: Public Works will address a written
sidewalk policy at the August Board of Public Works meeting.
Motion Carried Unanimously.
Public Comments/Appearances: There was none.
New Business
Consider Garbage Collection Contract For 2004 -
2006: City Engineer Rob Vanden Noven discussed the garbage
contract with the Board. This contract has been in effect since
1992 and will expire on December 31, 2003. Mr. Larry Schepp of
Waste Management is present to answer any questions the Board
might have. Waste Management has offered to extend the contract
for 5 years, holding their current prices for 2004 and 2005, but
adjusting it according to the CPI for 2006 through 2008 with a 3%
cap. Onyx Waste Services is interested in bidding on a new
contract. Onyx stated that they would beat Waste Management's
prices. Cedarburg and Grafton are also under contract with Waste
Management. Grafton and Cedarburg will be extending their
contracts with Waste Management. Both communities seem to be happy
with their services, but Port Washington is not. The Public Works
secretaries have received numerous complaints from residents
regarding the service provided. In Port Washington, Waste
Management uses only one truck for pickups. In Cedarburg and
Grafton, there are two trucks (one for recycling and one for
garbage). Onyx would use a two-truck system. The City Engineer is
recommending bidding out for a new three-year contract. Alderman
Schwanz stated that it seems like there is a different driver
every week on his route. Alderman Leicht stated that his route has
a better driver. Dan Becker stated that his garbage is sometimes
picked up at 6:30 a.m., and the starting time is 7:00 a.m. He also
stated the City Crew picked up everything. Alderman Schwanz stated
that the pick up was good for about 4 or 5 years. Now it is not so
good. Alderman Leicht suggested republishing the rules and
regulations for garbage and recycling pickup. City Engineer Vanden
Noven stated that the rules and regulations are on the City's
website and on the cable TV. It could be published in the City's
newsletter and placed in the new resident's packets. Board members
agreed it was great not to have cans out and that all the
recycling is bagged together. City Administrator Grams stated that
this was a good time to look into alternatives such as collecting
recycles every other week. It could be a cost saver. Mr. Larry
Schepp stated that he was sorry for the missed pickups and thanked
the City. He stated that Waste Management would be happy to put in
a bid. MOTION BY ALDERMAN LEICHT AND SECONDED BY DAN BECKER to
bid out the garbage collection contract for a 3 years contract
with an alternate 5-year contract. The specs would stay the same
with a few modifications. Motion Carried Unanimously.
Discuss 2003 Budget: City Administrator
Mark Grams informed the Board the Common Council is looking for a
3-1/2% increase for next year. The new construction is estimated
to be 3-1/2%. Each department will need to keep their budget at
that number. Capital Equipment will be nothing next year. City
Engineer Vanden Noven stated that the Board might need to have a
special meeting or move the meeting to the last Tuesday of the
month to discuss the budget.
Consider Written Sidewalk Policy: City
Engineer Vanden Noven reviewed his suggestion for a written
sidewalk policy. Board members suggested that the word
"residential" be removed in line #2 and line #4. The Recommended
Special Assessment Policy For Sidewalks reads as follows: 1)
Sidewalk improvements shall be special assessed at 100% of the
cost to the abutting property owner. 2) Corner lots shall be
special assessed for the long side of the property only. Odd
shaped lots abutting two or more streets which have two straight
dimensions connected by a curve shall have the long side
determined by dividing the curve equally between the two straight
lines. 3) Irregular lots that abut only one street shall be
special assessed for 100% of the cost of all improvements which
abut the lot. 4) Corner lots with sidewalk on only one street
shall be special assessed at 100% of the cost, regardless of
whether it is the long or short side of the property. 5) All other
irregular shaped lots with frontage on two or more streets shall
have the long side dimension determined by the City Engineer.
Appeals can be made to the Common council at the public hearing
for special assessments. 6) No special assessment will be made for
work associated with the installation of handicap ramps. MOTION
BY ALDERMAN SCHWANZ SECONDED BY DAN BECKER to recommend approval
of the Written Sidewalk Policy with the suggested changes.
Motion carried unanimously.
Old Business
Mr. Joe DeLucia appeared before the Board. He explained his
sidewalk problem to the Board. He stated that his biggest problem
has not being informed. All he heard was "we will get back to you".
He and his wife were expecting to hear from the City. He stated that
things were said at the Common Council meeting and not said at the
Board of Public Works. Mr. DeLucia stated that there was a
misstatement discussed in his letter, such as he wanted the City to
pay for the whole sidewalk. This was not true. He wanted to keep the
door open after the Common Council meeting. Second misstatement was
that he expected the lot to be divided at the sidewalk access. This
was not true. His lot has three sides and he wanted to determine the
long and short side. Chairman Veale stated that the Common Council
asked the Board of Public Works to determine what the corner was and
send their recommendation back to the Common Council. Board Members
and Mr. DeLucia discussed this situation in depth. Mr. DeLucia was
informed that this Board just makes recommendations to the Common
Council and the Common Council has the final say.
A. Update On Projects: City Engineer Vanden
Noven reviewed the ongoing projects in the City: The Sidewalk
Program is moving along. They should be done in about one week.
James Cape and Sons is doing a good job and we are real pleased. The
Webster Street Project is also moving along. Jackson, Hillcrest and
Montgomery have been paved. Webster, Jackson and Montgomery Streets
will be open prior to school starting. Homes will be connected to
the new water main next week. The storm sewer in the parking lot
will be done last. The Highway 32 Project is coming along very well
and should meet their deadline.
ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD
AS ALLOWED BY LAW: Alderman Matthews was concerned about a
bump-out at the corner of Harry's Restaurant. There is a 1-1/2" to
2" gap between the brick and the curb. If winter sets in and water
is in there it will split apart. He asked if the City could check
the other corners as well. Alderman Leicht would like the tree on
the corner by Harry's Restaurant checked. Dave Ewig stated that the
west side tower is in the processing of being repainted. It is on
schedule. It will have the same logo, as the Thomas Drive water
tower except the logo will be bigger.
ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND
SECONDED BY ALDERMAN LEICHT to adjourn the meeting at 8:11 p.m.
Motion Carried Unanimously.
Respectfully submitted by:
Judy Klumb, Administrative Secretary II-DPW
Table
of Contents
TUESDAY, JULY 15, 2003
The City of Port Washington Board of Public Works
meeting was called to order by Chairman Tom Veale at 7:02 p.m. in
the Lower Level Conference room at City Hall. Members present:
Chairman Tom Veale, Alderman Armin Schwanz, Alderman Karl Leicht,
Alderman Harold Matthews, John May, and Dan Becker. Also attending:
City Administrator Mark Grams, City Engineer Rob Vanden Noven, and
David Ewig, Water Supt./Street Commissioner. Absent and excused: Joe
Mueller, WWTP Supt.
MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN
MAY TO APPROVE THE MINUTES AS PRESENTED. Motion Carried
Unanimously.
Public Comments/Appearances: There was none.
New Business
Kids From Wisconsin Banner: MOTION BY ALDERMAN
MATTHEWS AND SECONDED BY ALDERMAN SCHWANZ to approve the banner
for the Kids From Wisconsin. In a letter from Mr. Joe Groh, he
stated that the Kids From Wisconsin would be performing in Port
Washington on Tuesday, July 29, 2003. He asked that a banner be
displayed July 25th, 26th, 27th
28th and 29th as a form of advertising for
the performance. John May stated that this happens every year with
the Kids from Wisconsin Banner conflicting with the Lion's Fest
banner. Lion's Fest will be August 1st, 2nd, and 3rd.
Members discussed that dates for this banner and decided to hang
the banner on July 21st and remove the banner on the
morning of July 28th. The Lion's Fest banner would be
displayed July 28th, 29th 30th
and 31st. Mr. Groh will be contacted regarding the
dates for the banner. Motion Carried Unanimously.
Fish Day Banner: A letter was received from
the Fish Day Committee requested the display of the Fish Day
Banner. They would like to display the banner from July 1st
to July 19th. This is a way of promoting Fish Day.
MOTION BY MAY AND SECONDED BY BECKER to approve the banner for
Fish Day. Motion Carried Unanimously.
Consider Sidewalk Special Assessment Policy:
City Engineer Vanden Noven informed the members that at the
June 2003 Common Council meeting, a public hearing notice was held
for the special assessments for the 2003 Sidewalk Improvement
Project. There was one objection raised at the hearing. That
objection was by Mr. Joe DeLucia of 902 North Webster Street. The
City's policy on special assessments is unwritten, but it is
fairly simple: residents are special assessed for all sidewalk
work adjacent to their property. Corner lots are only special
assessed for the long side. The specific problem posed has to do
with irregular lots. In the past irregular lots have been special
assessed based on the judgment of the Engineer or the Engineering
Tech. The City Attorney suggested that the City Engineer review
policies from other communities. City Engineer Vanden Noven
reviewed various irregular lots in the City that have had sidewalk
replacement completed. There are few that can compare to this lot.
Mr. DeLucia is suggesting that the handicap ramp should be the
dividing line for the long side and the short side. This would
make Webster Street the long side and Jefferson Street the short
side. (Jefferson Street has more sidewalks that need replacing)
Members discussed the placement of the handicap ramp. City
Engineer Vanden Noven recommended to Mr. DeLucia that the division
of his property should be at the center of the radius. Mr. Becker
stated that the City Engineer's recommendation made sense.
Alderman Matthews asked how much a sidewalk slab costs. City
Engineering Vanden Noven stated approximately $95.00. Members
asked how long the program would continue. City Administrator
Grams stated 8 to 9 years. MOTION BY MAY SECONDED BY BECKER to
recommend to the Common Council that to determine the long side of
an odd shaped residential lot abutting two or more streets shall
have the long side determined by dividing equally the irregular
dimension (e.g. Curve). Motion carried unanimously. The
sidewalk policy will continue as is. There will be no changes to
the policy. Irregular lots will be on a case-by-case basis.
Old Business
A. Update On Projects: City Engineer Vanden
Noven reviewed the ongoing projects in the City: North Powers Street
is getting a 2nd lift of asphalt. The Sidewalks Project
will be starting soon. 70 sidewalks have been mudjacked. Cape and
Sons should have the project done in about 4 weeks. The Webster
Street Project is proceeding well. The Highway 32 Project will have
the traffic on the newly constructed northbound lanes by Friday. The
DPW is busy crack cleaning and line painting. The DOT, Port
Washington and Saukville have jointly selected a consultant for the
Highway 33 Project. It is scheduled for 2007 construction.
ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD
AS ALLOWED BY LAW: Alderman Leicht met with Dave Ewig regarding
the Benjamin Street water tower property. Mr. Moe, the property
owner, would like an old easement removed from his property. Mr. Moe
would also like a tree in his parkway.
Dave Ewig stated that the west side water tower
would be out of service for painting (inside and out) and two City
logos would be painted on the sides of the tower.
Dan Becker asked that everyone attend Lion's Fest.
He also asked Dave Ewig about patching on the corner of Van
Buren and Holden Streets. Dave Ewig stated that it was only
temporary and would be saw cut and re-asphalted. Alderman Matthews
asked that Wisconsin Street to be patched at the intersections, as
it is very bumpy at all the intersections.
Chairman Veale wanted to compliment the Asplin
Company for the tree trimming. This company works for WE Energies
and is doing a really good job this year. They are doing a better
job of trimming, cleaning up the chips and not leaving a mess.
ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND
SECONDED BY ALDERMAN LEICHT to adjourn the meeting at 8:11 p.m.
Motion Carried Unanimously.
Respectfully submitted by:
Judy Klumb, Administrative Secretary II-DPW
Table
of Contents
TUESDAY, May 13, 2003
The City of Port Washington Board of Public Works
meeting was called to order by Chairman Veale at 6:35 p.m. in the
Common Council Chamber at City Hall. Members Present: Chairman Tom
Veale, Alderman Armin Schwanz, Alderman Karl Leicht, Alderman Harold
Matthews, John May, and Dan Becker. Also attending: City Engineer
Rob Vanden Noven, Dave Ewig, Water Supt./Street Commissioner and
City Administrator Mark Grams. Absent and excused: Joe Mueller, WWTP
Supt.
MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN
MAY TO APPROVE THE MINUTES AS PRESENTED. Motion Carried
Unanimously.
CHAIRMAN'S BUSINESS: Chairman Veale accepted
nominations for new Chairman. MOTION BY ALDERMAN SCHWANZ AND
SECONDED BY MAY TO NOMINATE TOM VEALE FOR CHAIRMAN. Motion
Carried Unanimously. Chairman Veale accepted nominations for
a new Vice-Chairman. MOTION BY BECKER AND SECONDED BY ALDERMAN
SCHWANZ TO NOMINATE JOHN MAY FOR VICE-CHAIRMAN. Motion Carried
Unanimously.
DEPARTMENT HEAD REPORTS:
Public Information Meeting on 2003 Street
Improvement Project - (Webster Street) - City Engineer Rob
Vanden Noven informed Board Members that the low bidder on this
project was Payne and Dolan out of Waukesha. On Tuesday, May 6,
the Common Council approved the award of the 2003 Street
Improvements Project to Payne and Dolan for a total bid price of
$845,823.32. City Engineer Vanden Noven handed out a fact sheet
that describe the construction schedule. He informed the Board
Members and public that the Webster Street Project would
reconstruct North Webster Street from West Grand Avenue to West
Van Buren Street. It is currently a 35-foot wide concrete street
and will be reconstructed at the same width, with an asphalt
street with concrete curb and gutter. This reconstruction
project would include new storm sewer and water main from Van
Buren Street to the swimming pool parking lot. The storm sewer
that is being installed is sized for greater than a 25-year
storm, and will no longer run through easements. The new storm
sewer will run down Montgomery Street connect to Jackson Street,
and connect to Webster Street and through the pool parking lot
into the creek. The water main will be replaced on North Webster
Street from Grand Avenue to Van Buren Street, on West Main and
on Hillcrest Court. Water service will be interrupted twice for
about 4 hours each or less. Residents will be notified at least
24 hours in advance. Residents will be informed regularly during
construction if their water is being turned off or their
driveway being closed. Residents shall have access to their home
at all time unless the contractor is working in front of their
home or on the resident's driveway. During curb and driveway
construction, residents will not be able to enter their driveway
for 10 to 14 days while the concrete cures. There will be side
street parking available for those residents that cannot park on
their street or driveway. Residents may also use the school
parking lots. The construction schedule is very aggressive. City
Engineer Vanden Noven explained the construction schedule by
each street in detail by date. The sidewalks that are being
replaced will be special assessed by the City and residents will
be notified of the special assessment with a letter. The "O" on
the sidewalk means "out". Special assessments are not available
at this time, but will be available shortly. City Engineer Rob
Vanden Noven will be managing the project. Engineering Tech Ross
Kroeger will be the survey crew chief and CAD operator.
Engineering Intern Brian Porter will be the inspector on the
project. City Engineer Vanden Noven reviewed the cross section
with the Board Members and the public. He discussed the width of
each street, the number of vehicles per day, the parkway and
sidewalk widths for each street. City Engineer Vanden Noven also
showed the aerial of Hillcrest Court from 1941 and some photos
and a rendering of the proposed 39 ft. wide Hillcrest Court.
Lisa Larson of 419 North Webster Street asked
about parking at the High School parking lot. City Engineer
Vanden Noven stated that he would check about the availability
to park there. City Administrator Grams stated that he thought
that the school district would be paving the parking lot as soon
as school was out for summer. Lisa Larson also asked about the
foundation of her house. Concerned about damage from the
construction. City Engineer Vanden Noven that he didn't think
that there would be any damage. The construction of the storm
sewer would be confined to the middle of the street. Some
vibration would be felt when the concrete is broken up and maybe
with the roller that consolidates the pavement.
Gene Ewig of 327 West Jackson Street wondered
about the swimming pool traffic and if the parking lot would be
used for contractors. City Engineer stated that the swimming
pool will always have access and the contractor will not be
using the parking lot for staging. He also stated that one lane
would be available for traffic on N. Webster Street.
Ron Tobianski of 214-216 W. Jackson Street
asked about the Fish Day run. City Administrator Grams stated
that the Fish Day run would be moved from North Webster Street
to North Milwaukee Street. He also had concerns about the
curbing. City Engineer stated the new curb would be 6 inches and
the north side of the Jackson Street would have a 4 ft. walkway
and a 5 ft. parkway. The south side of Jackson Street would have
a 5 ft. walkway and a 4ft. parkway.
Tom Blau of 431 Hillcrest Court asked if the
catch basin would be able to handle all the run off. City
Engineer Vanden Noven stated that the catch basin would be 3
times the size of an old catch basin. It would have a larger
opening and would be able to handle a lot more water.
Ron Tobianski of 214-216 West Jackson Street
asked about wheelchair ramps and the catch basin grates for
bicycles. City Engineering Vanden Noven stated that each corner
would have a wheelchair ramp and all the catch basins would have
bicycle safe grades.
Eugene Ewig of 327 West Jackson Street asked
about the garbage pickup. City Engineer Vanden Noven will still
be collected on the street, the same as usual.
A resident questioned the sidewalks lifted by
tree roots. City Engineer Vanden Noven stated that contractors
would shave the roots of the tree to 2 inches below the
sidewalk. Then gravel would be placed on top so the tree roots
would have a harder time to grow through.
City Engineer Vanden Noven gave an overview
of Hillcrest Court for the Board of Public Works and the public.
Doug Schaefer of 439 Hillcrest Court wants to
keep the sidewalk as it is in the cul de sac.
The City Engineer discussed the water main
with the Board and residents. The proposed 8" PVC water main
will not affect the static water pressure. The contractor will
replace the curb stops. The new water hydrant will be placed at
the end of the cul de sac, with exact placement being
coordinated with the homeowner.
Harlan Haas of 419 Hillcrest Court stated
that he was against narrowing the street and did not like the
parkway. He stated that his garage is located on North Webster
Street and if he parks a car on Hillcrest, it is very difficult
for the person across the street to back out of their driveway.
Residents of Hillcrest Court were concerned
about parking on their street, especially during school or city
events.
Harlan Haas of 419 Hillcrest Court stated
that they were not interested in a parkway with trees.
Jim Purdy of 422 Hillcrest Court stated that
he was opposed to the narrowing plan in the beginning and he is
opposed to it today saying, "Some of us have lived there for
over 40 years. We don't want your plan with sidewalks and
parkways. We don't want a narrow street. Why don't you listen to
us?"
Louis Bertoni of 427 Hillcrest stated, "Leave
the street as it is."
Jim Purdy of 422 Hillcrest Court stated "we
filled out your surveys and sent it back to you stating that we
were opposed to narrowing the street. Leave the radius of the
circle as is. Keep the 40 ft. roadway."
Burt Babcock of 221 West Main Street stated
that he is an alderman and that he is also on Plan Commission
and the Park and Recreation Board. He wanted to commend Rob for
all the work that he has done on this project. He stated that in
1999 the City adopted an ordinance for narrowing streets because
they were less costly to maintain. City leaders want a walkable
community. They want sidewalks and trees. This City was
designated as a Tree City USA.
Kathleen Schurrer of 423 Hillcrest Court
agreed with Jim Purdy.
The residents had concerns about the parkway
and the planting of trees. Most of the residents were opposed to
the parkway and the planting of trees. They stated they have
enough trees on their own properties.
Kathleen Schurrer of 423 Hillcrest Court
asked City Engineer Vanden Noven "why don't you hear us. Your
mind is made up."
Mayor Scott Huebner of 1771 Laura Lane stated
he wanted to thank Rob for all his hard work on this project. He
also stated that Rob was only following the guidelines set forth
by the City. The City wants narrower roads. Rob is only doing
his job and advising the Board of Public Works, which advises
the Common Council. Rob has a lot of respect for your opinions,
but this is a design from an engineering point of view.
Tom Blau of 431 Hillcrest Court stated, "This
is not your standard street. You have garages on Webster Street
and driveways and garages on the other side of the street. You
have small lots and the end lot is made up of 3 lots. Take a
step back. This is not your standard city street. It doesn't fit
the model. Do what is right for us."
Harlan Haas of 419 Hillcrest Court asked the
board to look at this street. "It is a unique street with the
width of the street, the parking on the street, and the garages
on Webster Street. This is a unique street."
Jeannie Bruecher of 354 West Jackson Street
stated that people who don’t realize that Hillcrest is a dead
end use her driveway for backing out. "Maybe it would be
possible for a sign to be placed at the beginning of the street
that states it is a dead end. It is a beautiful street and I see
a lot of things from my kitchen window."
Board member John May stated that there seems
to be a lot of problems with this street being a dead end. It
seems that school buses, trucks, and others make a quick turn
and end up on this street.
Lisa Larsen of 419 North Webster Street
stated, "We have a lot of problems on both Hillcrest and North
Webster Street. We have to call the police many times. Parking
is the worst on Webster Street. We have small children, and cars
drive very fast and pull into our driveways to turn around. It
is a very dangerous situation."
Chairman Tom Veale summarized the issues as
he saw it. He stated that residents of Hillcrest agree that
their street is a unique street, with narrow lots. They like the
wide street. There are parking problems on the street with
school and city events. They don’t want parkways and wider
sidewalks. The Board members discussed that wider street,
sidewalks and parkways.
Brendon Boyle of 418 Hillcrest Court informed
the Board "parking and backing out of driveways on the street is
a problem. Narrowing the street would make it worse."
Board Member John May stated that he was
sympathetic to the residents. He was torn. He stated that the
narrow street is the right idea, but the residents make a good
case. Board Member Dan Becker stated that he was in the same
boat as John. He thought that this would be a no brainier but
after listening to the residents, he understands their side and
he also understands Rob’s.
Louis Bertoni of 427 Hillcrest stated,
"Forget the trees, no trees."
Chairman Veale asked the residents of
Hillcrest if they want trees in the parkway. The residents
responded, "No."
MOTION BY ALDERMAN SCHWANZ AND SECONDED BY
ALDERMAN LEICHT to approve the design of Hillcrest Court with a
2-1/2 foot parkway, 35 foot curb to curb, 4 foot sidewalk and no
trees in the parkway. Motion carried, 5 Ayes, 1 Nay (May).
Approve Hiring of Summer Seasonal Help at
Wastewater Utility - Joe Mueller: City Engineer Vanden Noven
informed the Board Members that Joe Mueller would like to hire
Matt Furlott, a Port Washington resident to work at the
Wastewater Treatment Plant this summer. His wages would be $7.50
per hour and he would work less than 600 hours. MOTION BY
ALDERMAN SCHWANZ AND SECONDED BY MAY to approve hiring Matt
Furlott as stated. Motion Carried Unanimously.
Approve Hiring of Summer Seasonal Help at
Street Department and Water Utility - Dave Ewig: Dave Ewig
requested approval to hire Jacob Orvis for summer help at the
Street Department and Aaron Schwanz for summer help at the Water
Utility. Both of these gentlemen would be paid $7.50 per hour
and work less than 600 hours. MOTION BY ALDERMAN MATTHEWS AND
SECONDED BY BECKER to approve hiring Jacob Orvis and Aaron
Schwanz as stated. Motion Carried (5 Ayes; 1 Abstained (Schwanz)).
Approve Hiring of Engineering Intern:
City Engineer Vanden Noven requested approval to hire Brian
Porter as an Intern this summer. The City Engineer explained
that it was necessary hire an intern to assist with the
inspection and staking of the 2003 Street Improvement Project
and to help inspect the 2003 Sidewalk Improvement Project. This
would save the City money (instead of hiring a consultant for
$60 per hour). This position was advertised in the Ozaukee Press
as well as on the job web sites at various colleges and
universities. Brian Porter is a civil engineering student at
Marquette University who will be graduating in May, 2004. He has
over 1-1/2 years of experience with construction inspection,
working as a co-op at Parsons, Inc. in Milwaukee. His wages
would be $12.00 per hour and his hours would be limited to less
than 600 hours. This time would be charged to the Engineering
Department, Water Utility and Wastewater Utility. MOTION BY
ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve
hiring Brian Porter as stated. Motion carried unanimously.
Review and Recommend Public Works Emergency
Response Mutual Aid Agreement - Dave Ewig: Dave Ewig
presented a Public Works Emergency Response Mutual Aid Agreement
to the Board Members. He explained that this was the City of
West Bend's idea and it is similar to the Fire Department's
Mutual Aid Agreement. There are several cities in Ozaukee and
Washington counties involved. The basic idea is that if a
community was hit with a disaster, it could request neighboring
communities for manpower and equipment at not charge. If Port
Washington were in need of help with manpower and/or equipment,
then another Community would be requested to help with our need.
Municipalities are not required to help under this agreement.
Mr. Ewig sighted the example of the May wind storm that hit the
City several years ago. This City requested help from the
Ozaukee County Highway Department and several private
contractors to remove downed trees and limbs. The City had to
pay for these services. Mr. Ewig also stated that if a Community
was receiving FEMA money, the City could be reimbursed for its
expenses. Mr. Ewig requested approval for a recommendation to
the Common Council subject to this agreement being reviewed by
the City Attorney. MOTION BY ALDERMAN LEICHT AND SECONDED BY
ALDERMAN MATTHEWS to approve recommendation to the Common
Council. Motion Carried Unanimously.
PUBLIC COMMENTS/APPEARANCES: There were none.
NEW BUSINESS: Alderman Leicht stated that one
of his constituents had some concerns about grass not growing after
sidewalk replacement last year. He wanted to know if the contractor
was obligated to return and replace the grass. City Engineer Vanden
Noven stated that there was a warranty period, and the care of the
grass falls to the property owner, but he would check with T. P.
Concrete to see what could be done.
Dan Becker commented on a pile of concrete and
debris that is sitting in the parkway in front of the Heritage
Nursing Home on North Wisconsin Street. He was wondering when it
would be cleaned up.
Alderman Matthews stated that the First
Congregational Church was agreeable to a new light in the parking
lot by the swimming pool to match the design of the lights on North
Webster Street. He also wanted to know if the City would be willing
to replace the light at the stairway leading down to the swimming
pool to also match those on North Webster Street. City Administrator
Mark Grams said that he would bring it up at the next Common Council
meeting.
OLD BUSINESS: There was none.
ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD
AS REQUIRED BY LAW: There was none.
ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ
AND SECOND BY MAY TO ADJOURN THE BOARD OF PUBLIC WORKS MEETING AT
9:24 P.M.
Respectfully submitted by:
Judy Klumb, Administrative Secretary II-DPW
Table
of Contents
TUESDAY, APRIL 8, 2003
The City of Port Washington Board of Public Works
meeting was called to order by Chairman Veale at 7:00 P.M. in the
lower level conference room at City Hall.
PRESENT: A. Schwanz, K. Leict, J. May, D. Becker and
Chairman Veale. Also attending: R. Vanden Noven, DPW; J. Mueller,
WWTP Supt.; D. Ewig, M. Grams, City Administrator and B. Burczyk,
Administrative Secretary-II.
ABSENT & EXCUSED: H. Matthews
There were no Public Comments/Appearances.
DPW/CITY ENGINEER’S REPORT
Vacating a Portion of Maritime Drive R.O.W.
DPW Vanden Noven informed the Board that the
original plans for the Industrial Park proposed that a 66’ street
(Maritime Drive) be platted from Park Street and extend west along
the southern edge of the Park. When Maritime Drive was constructed,
it needed to bend around an existing wetland area near the
intersection with Mineral Springs Drive. The approved plat also
indicated that a portion of the 66’ R.O.W. alignment would be
vacated in the future.
In 1999, Aloha Automotive purchased land from the
City and began construction of its new facility. Aloha has submitted
a request to the WDNR for permission to fill another wetland on its
property to accommodate the construction of another new building.
Approval by the WDNR is contingent that the wetland contained within
the street R.O.W. be expanded to replace the wetland that is being
filled.
There is also an existing City storm lateral that
extends into the wetland from the intersection of Maritime Dr. and
Mineral Springs. There will be no cost to the City for vacating a
portion of Maritime Dr. R.O.W.
Staff is recommending that the excess Maritime Drive
R.O.W. be vacated contingent upon: 1) a 66’ R.O.W. be provided for;
2) that a storm sewer easement be provided; and 3) the new owner of
the vacated land shall be required to maintain the wetland as a
storm detention area.
MOVED BY MAY, SECOND BY BECKER TO RECOMMEND TO THE
COMMON COUNCIL THAT EXCESS RIGHT OF WAY BE VACATED CONTINGENT UPON:
1) A 66’ ROW BE PROVIDED FOR; 2) THAT A STORM SEWER EASEMENT BE
PROVIDED; AND THE NEW OWNER OF THE VACATED LAND SHALL BE REQUIRED TO
MAINTAIN THE WETLAND AS A STORM DETENTION AREA. MOTION CARRIED
UNANIMOUSLY.
DPW Vanden Noven provided with the agenda packet the
latest We Energies cost proposal for Street Lighting options on
Webster St. The various options being considered are fiberglass vs
concrete poles, and shoebox vs coach vs paragon fixtures, and their
respective costs.
The second attachment is a lighting report from We
energies. The BPW directed the DPW/City Engineer to have We Energies
analyze the lighting levels of the various options on Webster St. in
addition to the comparative costs. So, the summary of the lighting
layout comparison for the coach, paragon, and shoebox lighting
systems was reviewed. Each system was designed to provide the
minimal amount of light required by IES standards. The key items to
look at are:
1. Illuminance – Avg
Average/Minimum
The minimum IES standard for a local road is an
average of 7 foot-candles, with an average/minimum ratio of 6:1 or
less. For a collector street, the minimum average foot-candle
should be .9, with a ratio of 4:1 or less. We Energies has
classified this as a local road, although Mr. Vanden Noven stated
it functions as a collector street.
The attached report shows that the paragon fixture
has the highest average foot-candle (1.28), and the lowest
Average/Minimum ratio (3.2). The coach fixtures and the shoebox
fixtures are very nearly equal to each other, at 1.11 and 1.09
foot-candles and a ratio of 5.55 and 5.45 respectively.
Mr. Vanden Noven’s observations have led him to
recommend the paragon fixtures on the concrete poles. This is the
only alternative which meets the lighting level for a collector
street. In his time here in Port Washington, he has heard negative
feed back on the coach fixtures (too dim) and on the shoebox
fixtures (unattractive). He has heard only positive responses
regarding the paragon fixtures and the lighting system on Spring St.
MOVED BY SCHWANZ, SECOND BY MAY TO APPROVE OPTION 3
WHICH IS THE PARAGON STREET LIGHT FIXTURES WITH 9 ALTERNATING ON
WEBSTER STREET AND 2 ON JACKSON ST (SOUTH SIDE). THE COST FOR THESE
LIGHTS WILL BE $30,821.17 WITH THE MONTHLY COST BEING $195.73.
MOTION CARRIED UNANIMOUSLY.
c. Consider Street Lighting Operations on N.
Franklin St.
DPW Vanden Noven informed the Board that the double
light fixture has been installed at the intersection of Franklin &
Main St. The feedback he has received so far has been that the
double fixtures have not given the desired results. Mr. Vanden Noven
has contacted We Energies regarding options, and discussed the
apparent brightness of the paragon fixtures on Spring St. compared
to the relative "dimness" of the coach fixtures on Franklin St.
Apparently, the difference lies in the "photometrics of the
fixture", which is determined by the refraction in the lens. The
150W HPS (high pressure sodium) Paragon fixtures cast much more
light than both the 150W HPS and the 175W MH (metal halide) Coach
Fixtures. We currently have the 150W HPS on Grand, and the 175W MH
on Franklin.
We Energies produced a computer model for Franklin
St. using the paragon fixtures. Compared to the results to the
report given to the BPW in February:
Franklin St. Lighting Summary (computer model)
Double fixtures
150W HPS 150W HPS 175W MH 175W MH Coach
Paragon Coach Coach (existing) Entire Street
Avg foot-candle 2.6 1.7 1.5 2.7
Minimum fc 1.3 .6 .6 1
Avg/min fc 2.1:1 2.9:1 2.5:1 2.7:1
Staff Recommendation:
The paragon fixtures offer the most superior
lighting. One paragon fixture casts nearly the same average
candlepower as the double fixtures (using less than half the
energy), it has a higher minimum, ie, fewer dark spots, and the most
impressive average/minimum ratio, ie, the best distribution of
light. The paragon fixtures is going to give the best results, and
is far less costly than a double light.
It was suggested that this item be brought back to
the May meeting as Mr. Vanden Noven will investigate the possibility
of putting different lenses in the existing coach fixtures..
d. Approval Of Banner Request To Promote The
Registration Season For Both Park And Recreation Department And The
Library. The banner would be hung Monday, April 28th to
Friday, May 9th.
MOVED BY SCHWANZ, SECOND BY LEICHT TO APPROVE THE
BANNER REQUEST FROM THE PARK & RECREATION DEPARTMENT AND THE LIBRARY
TO PROMOTE THE REGISTRATION SEASON FOR BOTH
DEPARTMENTS. BANNER WILL BE HUNG ON MONDAY, APRIL 28TH
TO FRIDAY, MAY 9TH. MOTION CARRIED UNANIMOUSLY.
There were no items under New Business.
OLD BUSINESS
City Engineer Vanden Noven informed the Board that
the STH 32 project is moving along. The water main is in along CTH
LL. The sewer work has been started. The 2003 Street Reconstruction
(Webster St.) bids will be due on April 30th The bid
results will go directly to the Common Council meeting on May 6,
2003. There will be an informational meeting held at on Tuesday May
13th for the project on Hillcrest Ct.
DPW Vanden Noven wanted to extend a thank you to Bev
Burczyk who will be retiring from the City of Port Washington May 2nd
after twenty-six years as the Dept. of Public Works Administrative
Secretary II. Chairman Veale also wished Bev well on behalf of the
Board of Public Works in her well deserved retirement.
MOVED BY MAY, SECOND BY BECKER TO ADJOURN THE BOARD
OF PUBLIC WORKS MEETING AT 8:10 P.M.
Respectfully submitted by:
Bev Burczyk, Administrative Secretary II-DPW
Table
of Contents
TUESDAY, FEBRUARY 11,
2003
The February 11th Board of Public Works
meeting was called to order by Vice-Chairman May at 7:00 P.M. in the
lower level conference room at City Hall.
PRESENT: A. Schwanz, H. Matthews, K. Liecht, D.
Becker and Vice Chairman May.
ABSENT & EXCUSED: T. Veale
DPW/City Engineers Report
Presentation by WE Energies/Night Aura on the
Franklin Street Lighting-R. Vanden Noven
Ms. Cindy Glander and Mr. Ray Jachimiec of Night
Aura along with Mr. Joel Haubrich of We Energies appeared to review
with the Board the light readings on Franklin Street and compare
them to the lighting levels on S. Spring Street. The computer model
indicated that the lighting on Franklin Street is brighter than on
S. Spring Street, however, lighting levels recorded in the field
with a light meter indicted that the light level on Franklin Street
is actually 20% dimmer. Night Aura is currently working on an
explanation as to why the field data does not match the computer
model.
The street lights on Franklin Street are 175 W Metal
Halide; on Spring Street they are 150W High Pressure Sodium. Despite
the higher wattage, the Metal Halide lights cast fewer lumens
(13,000), than the lower wattage High Pressure Sodium fixtures
(16,000 lumens). The change to Metal Halide was made in 1999 because
the white light provides a greater spectrum of color than the yellow
light which emanates from the High Pressure Sodium fixtures.
The Board requested that Night Aura place a "double
fixture" light on the poles at each intersection, "kitty corner", on
Franklin Street at a cost of $1,050 per fixture. Alderman Leicht
suggested putting a double fixture at the southwest and northeast
corners of Franklin & Main Streets first to see how this would look.
The total cost would then be $2,100.00 and a $10.45/month fee for
the energy/maintenance fee.
Staff will continue to pursue a suitable explanation
from Night Aura for the discrepancy between the computer model and
actual readings.
MOVED BY LEICHT, SECOND BY MATTHEWS TO APPROVE THE
INSTALLATION OF A DOUBLE STREET LIGHT FIXTURE AT THE SOUTHWEST &
NORTHEAST CORNERS OF FRANKLIN & MAIN STREETS AND RECOMMEND SAME TO
THE FINANCE COMMITTEE AND COMMON COUNCIL.
MOTION CARRIED UNANIMOUSLY.
Consider Street Lighting Replacement on Webster
Street from Grand Ave to Van Buren St-R. Vanden Noven
DPW/City Engineer Vanden Noven informed the Board
that in conjunction with the reconstruction of Webster Street from
Grand Ave to Van Buren Street, it is proposed that the City-owned
streetlights on Webster Street between Grand & Jackson (plus 2 more
on Jackson , west of Webster) be replaced with a new system
installed and maintained by We Energies.
The representatives from Night Aura and We Energies
provided the Board with several street lighting options for Webster
Street between Grand & Van Buren. They are as follows:
200W Shoebox fixtures on 30’ fiberglass poles
(similar to those on Grand Ave. west of Lam’s) (10 units;
$20,816.49)
150 W Coachlight fixtures on 15’ fiberglass poles
(similar to those in Spinnaker West). (13 units: $20,015.98)
150W Coachlight fixtures on 15’ concrete poles
(similar to Lake Ridge Subdivision). (13 units; $26,848.13)
The Board selected the 200W Shoebox fixtures on 30’
fiberglass poles on the east side of Webster St. from Grand Ave to
Jackson and two on Jackson for a total of 8 new fixtures. Exact
budget costs are not available but the installation cost is
estimated at $18,000. Staff is recommending that the City enter into
an agreement with We Energies for the replacement of the lighting
system on Webster St.
MOVED BY BECKER, SECOND BY MATTHEWS THAT WE ENTER
INTO AN AGREEMENT WITH WE ENERGIES FOR THE INSTALLATION OF (6) 200 W
SHOEBOX FIXUTURES ON 30’ FIBERGLASS POLES ON THE EAST SIDE OF
WEBSTER ST. FROM GRAND AVE TO JACKSON ST AND TWO FIXTURES ON JACKSON
STREET WITH LOCATION TO BE DETERMINED LATER. PAYMENT OPTION B WAS
SELECTED. MOTION CARRIED (4-1, WITH
ALDERMAN LEICHT ABSTAINING).
Agreement with WDOT regarding STH 32-R. Vanden Noven
DPW/City Engineer Vanden Noven stated that this was
an informational item only. He reminded the Board that the agreement
has remained unsigned due to a disagreement between the WDOT and the
City regarding who will pay for streetlight improvements. The WDOT
has been adamant that they will not pay for new streetlights because
by policy streetlights are only installed at the expense of the WDOT
when there are no existing streetlights or when the streetlights
will be removed during a street widening. STH 32 is not expected to
be widened by this project. Mr. Vanden Noven is pursuing the
narrowing of the road by a minimum of 2’ on each side so that trees
can be planted in the parkway. The Board of Public Works will have
regular input into any design changes either proposed by staff or
desired by the Board itself after a designer is selected. Due to the
budget situation in Madison, Mr. Vanden Noven has been told that the
City must move this project forward immediately or risk losing the
funds. He has also been told that the most important thing to do
right now is to select a designer and sign a 3 party agreement.
Regardless of our ultimate agreement with the WDOT, we will be
responsible for 25% of the design fees. The WDOT maintains that
waiting to sign the agreement will not jeopardize the funds, as it
is only necessary to get a contract executed with a designer
immediately.
The total cost of the construction to the City is
currently estimated at $1,525 000. The City’s total cost of the
design is estimatedto be $270,000. Mr. Vanden Noven anticipates the
cost to the City in 2003 for design to be not more than $25,000. It
is likely that the money is available for that from the 2001
borrowing. The remaining expenses will have to be covered by a
separate borrowing.
Staff recommends authorizing the City Engineer to
proceed with selecting a consultant for design of the STH 32 and
drafting a 3 party agreement to be reviewed by the BPW at its March
meeting. Recommend delaying the execution of the agreement with the
WDOT until the scope of the project is finalized.
It was the consensus of the Board to have the City
Engineer to send out "Request For Proposal" for the design of STH 32
(Grand Ave to I-43). Interviews will take place in March and a
recommendation will be made and brought to the Common Council on
April 2nd for approval.
Revised Refuse & Recycling Costs for 2003-M. Grams
Mr. Grams informed the Board that Waste Management
drove through the entire City and counted each residence from which
they pick up garbage and recycling. The counted residences totaled
3,160 stops. Previously, they had only been charging for 2,647
stops. Our records indicate the City has 3,121units plus
approximately 40 residences which exist above stores and other
business establishments. Staff is recommending that that we accept
the count from Waste Management. Staff is also recommending adding
$23,000 to the garbage budget, and add $8,500 to the recycling
budget (this should accommodate home built in 2003).
Replacement of WWTP Spectrophotometer-J. Mueller
WWTP Supt. Mueller informed the Board that the
existing lab spectrophotometer at the WWTP has lost resolution and
that is has become increasingly difficult to run the required
phosphorus analyses. During the laboratory audit by the DNR, it was
strongly recommended that we replace the current spectrophotometer
upon complete failure. We are now approaching that point. Bids were
requested and are as follows:
Wilken-Anderson $1,935.00
Thomas Scientific $1,750.00
North Central Laboratories $1,995.00
The purchase is Equipment Replacement fund eligible.
Staff recommends accepting the low bid from Thomas
Scientific in the amount of $1,750.00.
MOVED BY SCHWANZ, SECOND BY BECKER TO APPROVE THE
PURCHASE OF A SPECTROPHOTOMETER FOR THE WWTP FROM THOMAS SCIENTIFIC
IN THE AMOUNT OF $1,750.00. MOTION CARRIED
UNANIMOUSLY.
Annual Reports
The Board reviewed the Annual Reports for the
Street, Water, Engineering, and Building Inspection for year 2003.
No action needed.
There were no items under New Business
Old Business
DPW/City Engineer Vanden Noven and St. Supt. Ewig
has requested that W. B. Corporation check into the feasibility of
the Park & Rec Dept. sharing space at the Street Dept. garage. They
will be checking to see if they can expand the present building at
the southeast corner.
Also, Northern Environmental will be doing a report
on the underground fuel tanks at the yard for the DNR which requests
case closure.
MOVED BY LEICHT, SECOND BY MATTHEWS TO ADJOURN AT
9:00 P.M.
Respectfully submitted by,
Bev Burczyk, Administrative Secretary II-DPW
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