Minutes |
|
Commission on Aging |
|
Monday December 13th, 2004 Members present: Carl Federspiel, Dawn DeLucia, Mr. Warren Haseley, Catherine Kiener, Director, Ms. JoAnn Stade, George Lampert, Alderman Harold Matthews, Suzanne Bruner Suzanne Bruner called the meeting to order at 7.00 P.M. 1. Carl Federspiel moved to approve the minutes and JoAnn Stade seconded the motion. Motion carried. 2. George Lampert moved to approve the bills paid by the city and Warren Haseley seconded the motion. Motion carried. 3. Financial Summary: George Lampert moved to approve the Financial Summary and Alderman Harold Matthews seconded the motion. Motion carried. 4. Unfinished business A. Dishwasher - JoAnn Stade moved to approve the purchase of Kissinger Biever Maytag dishwasher for the price of $459.00 with the installation price of $129.95. Carl Federspiel seconded the motion. Motion carried. B. Calendar - will be placed on hold for marketing material purposes at this time. 6. Director’s Report A. Senior Center Board Items: Agenda: selecting menu for Christmas lunch. Half price items at the craft corner. January - Paczki Sale - Sweetheart Cakes B. Events - Tea - Christmas Traditions with Christmas Heirloom Ornaments Fireside - 1/27/05 - Swinging On A Star 2/12/05 - Milwaukee Admirals trip 2/22/05 - Sweet sounds of the Crooners Production Director’s comments: Catherine is working on " Memorials" to the Senior Center as none were received in 2004. This is one item for the Vision Planning group to look at. NCOA is sponsoring a photography & poetry contest to showcase work relating to aging. Entries must be in by January 10, 2005. No entry fee. Annual Report Monthly Statistics: 90 Volunteer Hours in December Attendance - 206 Card Players for the month, 1008 duplicated attendance and 229 unduplicated attendances. Center will be closed for Christmas on 12/23 & 12/24/04. The Dining Center needs 18 reservations to keep open on 12/27/04. New Years Closings- 12/30 & 12/31/04 Catherine - Vacation between Christmas and New Year’s and Bonnie will have some vacation days in January. Meeting adjourned at 7:40 p.m. Monday November 8, 2004 Members present: Carl Federspiel, Dawn DeLucia, Mr. Warren Haseley, Catherine Kiener, Director, Ms. JoAnn Stade, George Lampert, Alderman Harold Matthews, Suzanne Bruner Suzanne Bruner called the meeting to order at 7.00 P.M. 1. Warren Haseley moved to approve the minutes and JoAnn Stade seconded the motion. Motion carried. 2. George Lampert moved to approve the bills paid by the city and Carl Federspiel seconded the motion. Motion carried. 3. Financial Summary: George Lampert moved to approve the Financial Summary and JoAnn Stade seconded the motion. Motion carried. 4. Unfinished business A. Dishwasher - Catherine will get three estimates by December’s meeting. 6. Director’s Report Senior Center Board Items: Agenda: selecting menu for Christmas luncheon. Press release Craft corner - volunteers, pricing. B. Nov./Dec. trips & Events- 11/24 Fireside trip-Song & Dance of time-honored favorites 11/17 Tea - "Global Soundscapes - instruments from around the world. 11/22 Tree Trimming with Girl Scouts 12/05 PAC-"Doc Severson" 12/1 - Craft corner C. Director’s comments: Center will be closed for Thanksgiving on 11/24 & 11/25. 12/02 Buschel’s - Make your reservations for Christmas luncheon. Best Investment - Catherine put together a packet for Budget meeting with the Senior Center as a best investment & why as the cover page. BID - seeking input from seniors on what brings them downtown. Complete survey on city’s website. Conference - Catherine attended conference in Green Bay WI for Parks & Recreation professionals. Networked with several senior centers around the state and moderated 3 sessions. Ozaukee County Dining Centers - Discussion on the focal point of the Ozaukee County Meal Site referred to now as a Dining Center. Catherine and the board agreed that the Port Washington Senior Center should be the focal point for the City of Port. It is a central location open to the community. Holding the dining center at the Senior Center would: a) Encourage seniors to increase their socialization b.) Increase their physical activity by having to walk c.) Get outdoors more often d.) Participate in a community setting. Meeting adjourned at 8:00 p.m. Monday September 13, 2004 Members present: Carl Federspiel, Dawn DeLucia, Mr. Warren Haseley, Catherine Kiener, Director, Ms. JoAnn Stade, Suzanne Bruner Excused: George Lampert, Alderman Harold Matthews Suzanne Bruner called the meeting to order at 7.03 P.M. 1. Mr. Warren Haseley moved to approve the minutes and Ms. JoAnn Stade seconded the motion. Motion carried. 2. Mr. Carl Federspiel moved to approve the bills paid by the city and JoAnn Stade seconded the motion. Motion carried. 3. Financial Summary: Warren Haseley moved to approve the Financial Summary and Carl Federspiel seconded the motion. Motion carried. 4. Unfinished business A. Dishwasher - A dishwasher would not be purchased this year due to the budget restraints. The board would like to know why a dishwasher couldn’t be purchased even though $2,000 was approved for kitchen appliances. Catherine will discuss this expense with Mark Grams and the Commission would like an explanation on this matter. B. 2005 Budget/Capital Expense - Wages - 3.5% - no additional hours. 2005 requested budget = $78,341.00 Capital Expense - $9,000 (flooring/computer station) Dawn DeLucia moved to recommend the 2005 budget and capital expense for consideration as presented. JoAnn Stade seconded the motion. Motion carried. 5. New Business A. Similar Size Survey - Catherine compared similar size senior centers for evaluating increase in hours here in Port. On average, Port Director has 262 active members, 533 paid members, and yearly participation of 18,973. All the centers surveyed varied in the amount of annual participants. Port Washington Senior Center was the second most active center on an annual basis. Other Senior Centers evaluated were Beaver Dam, Cedarburg, Fort Atkinson, Grafton, Jefferson and Plymouth. Five of these Senior Centers did not charge a membership fee. Four of these Senior Centers have the maintenance/cleaning expense come out of the city budget. One had no cleaning/maintenance in budget plan. Port has 11.5 hrs. per week in cleaning/maintenance as part of the Center budget & staffing. Assistants at other Centers- Two Senior Centers have a secretary 19 hrs. per week (non-city), One Senior Center shares an office with the Recreation Department (one full time secretary). Port Senior Center Assistant averages 11.5 hrs. per week. Members received a summary copy of the results in a table format. B. Increasing the staff hours was reviewed in light of the survey. It was discussed to pursue this option with the 2006 budget and keep the Director at current hours to meet the budget guidelines this year. Director’s Report A. Senior Center Board Items: Senior Center foundation - Discuss with City Attorney B. October 15th - Flu clinic Shots 9-2:00 AARP - Drivers Class Oct. 18th- Casino Night Oct. 25th - Movie "Second Hand Lion" Oct. 29th - bingo, Costume Nov. 15th - Appleton shopping trip Nov. 30th - Craft Corner Dec. - Buchel’s Christmas luncheon C. Director’s comments: Meeting with the Mayor, Scott Huebner focused on the future of the Senior Center with review of a Vision Committee and Foundation for the Port Senior Center. He was interested in the ideas and would like to attend some of the meetings. Senior Board foundation Discussion – Catherine would like to form an official foundation for the Senior Center per Board input. The value would be in increasing the charitable giving to a formal program.
Meeting adjourned at 8:20 p.m. Monday August 9, 2004 Members present: Carl Federspiel, Dawn DeLucia, Alderman Harold Matthews, Mr.Warren Haseley, Catherine Kiener, Director, Ms. Joann Stade, Suzanne Bruner Excused: George Lampert Suzanne Bruner called the meeting to order at 7.00 P.M. 1. Ms. Joann Stade moved to approve the minutes and Alderman Harold Matthews seconded the motion. Motion carried. 2. Mr. Carl Federspiel moved to approve the bills paid by the city and Ms. Joann Stade seconded the motion. Motion carried. 3. Financial Summary: Warren Haseley moved to approve the Financial Summary and Ms. Joann Stade seconded the motion. Motion carried. 4. New business: A. Agenda Items & Official Discussion - Discussion will take place at monthly meetings only if the topic or subject is listed on the agenda. 5. Unfinished business A. Capital Expense Approval for Kitchen Stove - JoAnn Stade moved to approve the Maytag stove for the price of $399.00 from Biever’s Appliance and the GE Microwave from Lueptow’s Store for the price of $169.00 Harold Matthews seconded the motion. Motion carried. Dishwasher - September agenda B. Telephone Equipment Relocation - the relocation of the telephone lines was completed with a problem occurring on the electrical outlet & fuse. The main concern was the fact that the company did not notify the Director or other Center staff that the work needed to be completed after hours. The company representative was let in the building by another city department. Discussion followed on opening the building when Director is not present. The board expressed concern for admitting workers to enter the Senior Center during off hours. Policy on this matter should be addressed for future reference. C. 2005 preparation guidelines - l. Initial Review - September 13th 2. Increase Director’s hours requested - 32 hours per week 3. Long range plan - for the Senior Center 6. Director’s Report Senior Center Board Items: 1. Christmas Luncheon Date – Buchel’s Restaurant Thurs. Dec. 2 2. Cell Phone Review - continue to review cell phone options 3. 2005 Trip Planning - Catherine will use Landmark Tours for 2005 day trip as well as meet to plan with Grafton trips that will be planned by each Center Director. B. Trips – Fireside Sept 8, 10 Chimney's on Sept 28 Guys on Ice Sun. Oct. 17 House on the rock trip Fri. Oct. 15 Each trip still has a few openings. C. Pool - Successful summer league D. Italian Night – Oct. 18th Casino Night 7. Director’s comments: 2005 budget preparations - In Review Senior Board foundation Discussion - Catherine and the Senior Center Board would like to establish an official foundation for the Senior Center. Meeting adjourned at 8:20 p.m. Monday July 12th, 2004 Members present: Carl Federspiel, Dawn DeLucia, Alderman Harold Matthews, Mr.Warren Haseley, Catherine Kiener, Director, Ms. Joann Stade, Mr. George Lampert Excused: Suzanne Bruner Mr. Lampert called the meeting to order at 7.00 P.M. 1. Mr. Carl Federspiel moved to approve the minutes and Alderman Harold Matthews seconded the motion. Motion carried. 2. Mr. Warren Haseley moved to approve the bills paid by the city and Ms. Joann Stade seconded the motion. Motion carried. 3. Financial Summary: Mr. Carl Federspiel moved to approve the Financial Summary and Ms. Joann Stade seconded the motion. Motion carried. 4. Unfinished business: A. Cellular Phone - Catherine will be looking into purchasing a cell phone. 5. Director's Report A. Senior Center Board Items: Aug. County Aging Plan-Healthy Steps of Aging/ Screening & Nutrition - 12-week program. Catherine-Vacation next week Catherine - Create Senior Center Foundation and create long-range goals. B. July/August: August - 7/15 Picnic Bocce Ball- Slow start due to weather Horseshoes - Tuesdays (9:00a.m.) 7/28 - Horse races - Arlington 8/3 - Marcus Center - Outdoor concert C. Director’s comments: 2005 budget preparations - Discuss in Aug./September.
Meeting adjourned at 7:20 p.m. Members present: Alderman Harold Matthews, George Lampert, Suzanne Brunner, Carl Federspiel and Catherine Kiener, Director. Excused: Jo Ann Stade, Dawn DeLucia, and Warren Haseley. The Chairman, Suzanne Brunner, called the meeting to order at 7:00 PM. 1. Mr. Federspiel moved to approve the minutes with the motion being seconded by Mr. Lampert. Motion carried. 2. Mr. Lampert moved to approve the bills paid by the City in May and Alderman Matthews seconded the motion. The discussion occurred on the building maintenance item for Ambassador Window cleaning. There was also discussion on the AT&T One net charge of $.09 per month. Alderman Matthews was concerned about the City cost for staff time & the check for this amount. The Director was asked to explore the possibility of the city paying the cost one time. The Director will take the question either to Mr. Grams or Mrs. Klieve. Motion carried.
3. Mr. Lampert moved to accept the Senior Center Financial Summary for May with Mr. Federspiel seconding the motion. Discussion on the motion was to compliment the Director on the Spring Fling. The event had excellent entertainment and a good meal. The Director also thanked the Assistant Mrs. Knaub for her efforts on the event also. A second question arose as to the payment for the watercolor instructor. Mrs. Kiener clarified how an instructor is paid by the Center since the students pay when the registration is taken at the Center. Alderman Matthews wondered why the Port State Bank account only had a few checks written on it. To clarify, the Director reminded the commission that the account is a money market with a restriction of number of checks per month. Motion carried. 4. The unfinished business related to a question on the progress of the stove. The new business tour at Kasha’s which was rescheduled. The owners are very friendly and were very accommodating to the Senior Center. The telephone system is partially moved. 5. New Business The State Boiler Inspector completed his scheduled inspection in May. He recommends placing a boiler into an upcoming budget as the pipes may be narrowing with the water particle buildup causing it to be less efficient. He said it has outlived its life expectancy. Mr. Federspiel had done an inspection last fall and says it should last longer and if it is not running as efficiently as it could he recommends having Greisch or Poole check out the pipes this fall and run a chemical cleaner through them. The Director will note it. There have been several recent situations where the Center needed a cell phone for emergency situations on trips or for the center to call the staff on a trip. The Senior Center Board has suggested the idea also. The Director will look into a trac phone as they are less costly than a cell phone. A brief discussion of phone options occurred and the Commission agreed this should be pursued. 6. The Directors Report A. Senior Center Board Items Horseshoes were discussed in the context of the cooperation between Park & Rec with the Senior Center. Both Directors meet regularly to discuss programs, locations, etc. June/July Events The Senior Conference had 116 pre-registrations. The Senior Games have only 85 participants this year. A decrease for Port occurred somewhat due to the games starting & ending on a Wed. The summer picnic is Thurs. July 15. The Commission members are invited to attend and many of you do. Mr. Lampert will check to see if there are any sides for the shelter in the event of inclement weather. Bocce Ball could use a few more players. Directors Comments Vacation time will be taken in July & August with maybe a couple days or half days in June. We may be looking at reviewing day trip payment policies due to cancellations/openings on scheduled trips. The policy has not been reviewed in awhile. 7. Other Business The Director mentioned that a volunteer came forward to work on a display at the library. Membership is at 533! A suggestion came from the Chairman to provide an educational session on Medicare B and the supplies/equipment it may provide. Meeting adjourned at 8:09 PM Minutes May 10, 2004 Members present: Mr. Carl Federspiel, Mr. Warren Haseley, Mr. George Lampert, Mr. Harold Matthews, Miss JoAnn Stade, and Mrs. Catherine Kiener. Members excused: Mrs. Dawn DeLucia and Mrs. Suzanne Brunner. Mr. Carl Federspiel moved to accept the minutes, Mr. Warren Haseley seconded, motion carried. Bills to be paid by the City were moved to approve by Mr. Haseley and seconded by Miss Joan Stade. Discussion was on the garden & lawn care payment to Jeeves a description of services covered was given. There was no change on the supplies, miscellaneous, or conference budget items. Motion carried. Miss Stade moved to approve the Senior Center Financial Summary and Mr. Carl Federspiel seconded the motion. Discussion was on the Goebel consult regarding an ergonomic office design. Goebel built a box to raise and locate computer monitor in front of individuals working on the computer at the present desk design and it is almost to high for anyone with trifocals (present assistant). The goal is to create a computer workstation that will also provide desk file storage. Unfinished Business The 2004 capitol project will be explored in May and three quotes will be sought one from Biever, Lueptow’s, and possibly Sears. The stove is in need of replacement. The same company brand would be reviewed from each store as well as product warranty. New Business None was presented for discussion. Director’s Report A. Senior Center Board Items The summer picnic has been scheduled for Thur. July 15 at the Kiwanis shelter at the marina with Newport Shores catering. The election ballot only had 5 candidates for the 5 positions as several candidates withdrew at the last opportunity. B. May/June Events Arthritis event went well and the Junior Women’s club scheduled another health fair for the same day & time. We will see if this is to be an annual event for them and try to coordinate efforts. There is still information available upstairs. Spring Fling is Thur. May 27 at the high school cafeteria. There will be signs on the entrance doors. Senior Conference Thur. June 10 will feature 3 presenters from the Senior Center (2 members & 1 instructor) The Ozaukee county Senior Centers are coordinating the catering for the event. Senior Games begin in June and it is the 10th annual. C. Director’s comment The phone box is going to be relocated to the computer room from the attic. This will cost more due to additional wiring but will be a long range solution to a regulated environment which does not detract from the Center program operations area. The new drug card is being rolled out and there is another presentation at the Center May 21. The Strength Training Instructor submitted a request to the Kiwanis for funding of equipment for the program. Walgreen’s tour was very interesting. Kasha’s Old World Café tour is scheduled this month, register at Center in order to be notified. Transitions magazine in the Ozaukee Press will feature Center events as usual. There will be a summer 8 Ball league. Contact Harold Johnson if interested it will be held Wed. at 1:00 PM. No other business presented. Mr. Matthews moved to adjourn the meeting at 7:55 PM. The next meeting is June 14 at 7:00PM. Respectfully submitted for Dawn DeLucia by Catherine Kiener. Monday, February 9th 2004 Members present: Carl Federspiel, Alderman Harold Matthews, Mr. Warren Haseley, Mr. George Lampert, and Ms.JoAnn Stade, and Catherine Kiener, Director. In the absence of Sue Brunner, George Lampert presided. He called the meeting to order at 7:00 P.M. l. The minutes of the January 12, 2004 meetings were approved; motion by Harold Matthews and seconded by Warren Haseley. Motion passed. 2. Warren Haseley moved and Harold Matthews seconded approval of the January 2004 Bills to be send to the city. Motion passed. (Phone Bill) 3. The Senior Center Financial Summary from January, 2004 was moved for approval by Carl Federspiel and seconded by Harold Matthews. Motion passed. (An explanation was given for a 2003 disputed phone bill) 4. Unfinished Business: A. Director Kiener reviewed the draft of the Annual Report. l. The number of members at the Center is similar to last year and the number of deceased members was a record low of 14, compared to the 20s. It is also the third straight year of increases to participation, signifying 18% higher than 2003. 2. A new listing was the number of director, assistant director and volunteer hours. 3. The yearly daily average total use of center programs was increased over last year. 4. The trips, classes and clubs and programs and special events were reviewed. The Topics needs to be added to. The new memberships of the City Commission on Aging and the Senior Center Board Members were updated. B. The building rental agreements which had been reviewed by Attorney Eric Eberhardt was moved for approval by George Lampert and seconded by Warren Haseley. Motion passed. C. The Ozaukee County Agreement was signed by Sue Brunner and sent to Sharon Freeman and has yet to be completed. 5. Director’s Report: A. Director Kiener covered Senior Center Board Items. These included the sale of Pazckis as a marketing venture, the May Election of senior center Board and office Improvement needed for computer usage. During April there will be greater office Volunteer training; there will be a Spring Fling in May. The Valentine dance at TJ will not occur and will perhaps have an every other year format. B. February events were reviewed. 1. Austrian tea on February 18th 2. Chili Supper on Mar 15 3. Life Line Screening on March 8th 4. Lunch Bunch at Smith Bros. 5. Mystery Tour on February 16 C. Other Director comments Director Kiener explained a question from January’s meeting about moneys carried over. Money from the previous year can only be carried over for ordered or processed items not yet received by calendar year’s end. The telephone system needs to be relocated due to weather influences. D. Other Business: Warren Haseley reported on the new Horizon Band forming. The meeting was adjoined at 8:04 PM JoAnn Stade, substituting for Dawn DeLucia Monday December 8, 2003 Members present: Carl Federspiel, Dawn DeLucia, Alderman Harold Matthews, Mr.Warren Haseley, and Catherine Kiener, Director Excused: Mr. George Lampert, Suzanne Bruner Guest: Ms. JoAnn Stade Alderman Harold Matthews called the meeting to order at 7.03 P.M. 1. Warren Haseley moved to approve the minutes and Carl Federspiel seconded the motion. Motion carried. 2. Dawn DeLucia moved to approve the bills paid by the city and Warren Haseley seconded the motion. Motion carried. Discussion was on the overview of 2003 budget remaining expenses. Even though some line items are going over budget, the overall 2003 budget has approximately a $400.00 surplus. 3. Financial Summary: Carl Federspiel moved to approve the Financial summary and Dawn DeLucia seconded the motion. Motion carried. 4. Unfinished business: C. Building Key Use: Refer to # 20 of the Facility Use Agreement. 5. New Business: A. Capital projects: Harold Matthews moved to approve the purchase of the bookcase for $269.00 + $15.00 shipping. Warren Haseley seconded the motion. Motion carried. B. Warren Haseley moved to approve the purchase of a floor buffer for $869.00 and Harold Matthews seconded the motion. Motion carried. . 6. Director's Report A. Senior Center Board Items: B. December/January Events: 12/17 Christmas Cup of Tea, 12/17 Craft Fair Drawing, 1/29/04 Fireside Trip Cribbage Group - Tuesdays Interfaith Presentation C. Director's Comments: JoAnn Stade will be officially appointed at the next Common Council meeting as a new Commission on Aging member. Catherine will take vacation days between Christmas and New Year’s. Other business: Senior Center will be closed Thursday and Friday of Christmas week. Meal site will be closed Wednesday and Thursday of Christmas week. Friday Dec. 26th, the meal site will be open. (No home delivery) Meeting adjourned at 8:00 p.m. Monday June 9, 2003 Members present: Suzanne Bruner, Carl Federspiel, Dawn DeLucia, Alderman Harold Matthews, Mr. George Lampert, and Catherine Kiener, Director. Excused:Warren Haseley, Mrs. Annie Paradeis Suzanne Bruner called the meeting to order at 7:00 P.M. 1. Mr.George Lampert moved to approve the minutes and Alderman Harold Matthews seconded the motion. Motion carried. 2. Mr. George Lampert moved to approve the bills paid by the city and Mr. Carl Federspiel seconded the motion. Motion carried. 3. Alderman Harold Matthews moved to approve the Senior Center Financial Summary for June, 2003. Mrs. Dawn DeLucia seconded the motion. Motion carried. 4. Unfinished business A. Capital Projects: Copy Machine - Catherine purchased the Ross copy machine for the price of $3,638.00. Because of it's size, Catherine will need to find someone to remove an office cabinet in order for the copy machine to fit the space available. B. Entrance door: Catherine is still working on the bids for the main entrance door and will seek advise from the city engineer. 5. Director's Report Yoga - Park & Rec. in July Picnic - July 17th at Kiwanis Center C. Director's Comments: Catherine will be on vacation July 21st thru July 25th. Catherine designed new brochures for the Senior Center. 6. We Energies will have groundbreaking & ribbon cutting on Wed. 6/27/03. Catherine will invite the chairman, Suzanne Bruner, to go along with her to the ceremony. Alderman Harold Matthews moved to adjourn at 7:55 p.m. Seconded by Mr. George Lampert.. Monday May 12, 2003 Members present: Carl Federspiel,, Dawn DeLucia, Warren Haseley, Alderman Harold Matthews, Mrs. Annie Paradeis, and Catherine Kiener, Director. Excused: Suzanne Bruner Mr. George Lampert called the meeting to order at 7:00 P.M. 1. Mr.Carl Federspiel moved to approve the minutes and Mrs.Annie Paradeis seconded the motion. Motion carried. 2. Alderman Harold Matthews moved to approve the bills paid by the city and Annie Paradeis seconded the motion. Motion carried. 3. Mr.Carl Federspiel moved to approve the Senior Center Financial Summary for May, 2003. Mr. Warren Hasely seconded the motion. Motion carried. 4. Unfinished business A. Capital Projects: Copy Machine - Catherine received three different bids for the copy machine. Because of price and options available, Catherine liked the Ross copy machine for the price of $3,638.00. Catherine needs to compare two of the copy machines before making her final decision. Because of it's size, Catherine will need to find someone to remove an office cabinet inorder for the copy machine to fit the space available. Annie Paradeis made a motion for Catherine to buy a copy machine of her choice within budget. Alderman Harold Matthews seconded the motion. Motion carried. B. Entrance door: Catherine is still working on the bids for the main entrance door. 5. Director's Report A. Senior Center Board Items: Door County trip - Wednesday 5/14/03 Audit-completed on two accounts, no problems; June - elections coming up. B. June/July Events: Volunteer recognition Potluck; May 28th at Port Washington High School. Senior Games - Start June 10th thru June 24th. Summer picnic - July - Catherine has not set a date yet C. Director's Comments: Catherine will be on vacation July 21st thru July 25th. Catherine would like to start a walking program at the center. 7. Other business: Ten Chimmey Tour in August. Chicago trip in September and Manitowoc trip in October. Annie Paradeis moved to adjourn at 7:55 p.m. Seconded by Alderman Harold Matthews.
Monday April 14, 2003 Members present: Carl Federspiel, Suzanne Bruner, Dawn DeLucia, Warren Haseley, Alderman Harold Matthews, Mrs. Annie Paradeis and Catherine Kiener, Director Excused: Mr.George Lampert The Chairman Suzanne Bruner called the meeting to order at 7:02 P.M. 1. Correction from March 10 minutes: Number 4, A-1 Nic Jaque is replaced with the correct first name and spelling- Dennis Jacque. Mr. Carl Federspiel moved to approve the minutes and Mrs.Annie Paradeis seconded the motion. Motion carried. 2. Discussion on the water bill: water bill was high due to some leaking faucets. Catherine had this fixed. Also, the men's urinal has an automatic flush, which uses more water. Catherine will have this changed to a manual flush. Suggestion on how to turn off gas or electrical power incase of an emergency. Catherine will check into this. Alderman Harold Matthews moved to approve the bills paid by the city and Annie Paradeis seconded the motion. Motion carried. 3. Discussion on paper purchase: Alderman Harold Matthews suggested asking the city for the use of paper for the copy machine since the Senior Center does not budget for paper products through the city. Discussion on Gift Certificates Redeemed bought at the Senior Center for activities or trips: Mrs. Suzanne Bruner asked if certificates should be listed under the sub-total center revenues amount column with a minus (-) sign since it is not a cash item and is not a loss, therefore should not be shown as a subtracted item. The certificate is listed as revenue the month it received. Occasionally, Catherine does not know what the certificate will be used for until months later when the certificate is used for a particular trip. Catherine will check with the accountant at City Hall for advice on this matter. Mr.Carl Federspiel moved to approve the Senior Center Financial Summary for April 2003. Mrs. Annie Paradeis seconded the motion. Motion carried. 4. Unfinished business A. Capital Projects: Catherine Kiener received a bid from Sheboygan Glass and a bid from Builders Supply and Hollow Metals for the main entrance door. Warren Haseley suggested that Catherine should get advice from the City Engineer since the two doors are not exactly of the same construction or material. Builders and Supply came in with a $132.00 higher bid than Sheboygan Glass. Suzanne Bruner suggested that Catherine should have the assistance from the City Engineer when it comes to capital projects. Catherine will check into this matter with the City Engineer before making her decision on the main entrance door. B. Men's Bathroom: Defer and will be discussed under 5. New Business. C. Essay Contest: Jamie Christophson won the essay contest entitled " The Coolest Gramma". Jamie is from Ozaukee Christian School. During the National Senior Center Week, Jamie will be asked to read her poem to the seniors. 5. New Business A. Copy Machine: The copy machine broke down and needs to be replaced as soon as possible. This replacement will put the repair of the Men's bathroom on hold. Catherine will check the cost of a new copy machine. Catherine will not go over the $4,000 that was budgeted for the cost of the men's bathroom. B. Lawn & Garden Maintenance: The Senior Center is in need of Lawn Spring cleanup. 6. Director's Report A. Senior Center Board Items: Office on Aging will feature a Senior Day on May 20th that will include speakers and performances by seniors at no charge at the Cedarburg Cultural Center. On June 12th, the Office on Aging will hold a conference for seniors at Grafton High. $10.00 per person. B. May/June Events: Volunteer recognition May 28th Port Washington High School. Senior Games - Start June 10th thru June 24th. C. Director's Comments: Senior board elections are coming up. Meal site will be open on Good Friday from 9:30a.m. - 12:30p.m. 7. Other business: Catherine will be off a couple of days after Easter. Official adjournment: 8:12 p.m.
Table of Contents
Monday, March 10, 2003 Members present: Carl Federspiel, Suzanne Bruner, Warren Haseley, Alderman Harold Matthews, Mr. George Lampert and Mrs. Catherine Kiener, Director Excused: Mrs. Dawn DeLucia and Mrs. Annie Paradeis The Chairman Suzanne Bruner called the meeting to order at 7:04 P.M. 1. Mr. Carl Federspiel moved to approve the minutes and Mr. George Lampert seconded the motion. Motion carried. 2. George Lampert moved to approve the bills paid by the city and Mr. Harold Matthews seconded the motion. Discussion on the bills: there are several budget areas without expenses to date. Clarified the ice attack product, sidewalk salt, as a brand name. Motion carried. 3. Alderman Harold Matthews moved to approve the Senior Center Financial Summary for February 2003. Mr. Carl Federspiel seconded the motion. Discussion on the financial summary occurred on the revenue from Grafton. It is money received for a trip planned and paid for by Port. The cost is calculated and then Grafton is paid. The reverse situation occurs when Grafton plans and pays for a trip. Mr. Matthews asked for clarification again on the two senior accounts. Port Washington State Bank is a money market account with limited check writing. Ozaukee bank account is a checking account that is used to pay for the program, class, and trip incidentals. It also is used to pay for office supplies for the center, which are not in any city budget. Motion carried. 4.Unfinished Business A. Capitol Projects The main entrance door was measured by Builders Supply & Hollow Metals and Sheboygan Glass. Sheboygan Glass was the only submitted quote for work. The Director will make a follow up call to Nic Jaque at Builders Supply to see if they are still interested in the project. If there is no response, the commission recommended the Director go with Sheboygan Glass in order to be scheduled in a warmer month. The men’s bathroom, urinal replacement project, was started with letters sent out to Greisch plumbing and Saukville plumbing. The response date asked for was March 3. As of the 10th of March, no response has been received. The commission discussed lack of follow through and that the Director should make a follow up call and send a third letter to either a Grafton or Fredonia plumber. Providing any quotes are returned, they will be reviewed at the April meeting. B. The Retirement figures for Kandy Bichler have been divided for 2002 between the library budget and the Senior Center. The library budget is absorbing most of the cost for 2002 since the hours over 599 came when Mrs. Bichler was working for the library as they sought a replacement. The total retirement was $530.33. The library budget will pay approximately 75% this year and the Senior Center budget 25%. The 2003 retirement will come from the Senior Center Budget except for any portion charged to the library when Mrs. Bichler covers vacation hours for Mr. Rowe. C. Essay Contest Entries will be received this week and the Director will be scheduling the judges. 5.New Business None 6.Director’s Report Senior Board Agenda Items 1. The Breakfast with Mayoral Candidates will be held Thurs. March 20. The candidates will each introduce themselves 3-5 minutes and the Director will facilitate the group questions. It will not be as formal as the debates. 2. Bocci Ball is being pursued by the Board of Directors. There is an inquiry at present to guage interest. 3. The Board will audit the Center accounts hopefully completing in March. 4. Election for Board of Directors will occur in May. The current Board is letting me know who will run again. Nominations are open and a committee will form in April. March/April Events 1. The week of March 17th will be busy with Chili Supper, Tea club with guest speaker, breakfast with mayoral candidates, and a presentation from Pillsbury. 2. Tax service from AARP and VITA are very busy. 3. Yoga begins March 22 4. Tai Chi begins April 7 Trips coming up: the Quilt Show, Broadway Baby, Mayfair shopping, Tea Club speaker in March and Gordon’s Anitques in April Director’s Comments A new vacuum was purchased from Elkhart Lake Distributors to replace the old Riccar. It is an industrial Koblenz model. Repairs will be handled through Elkhart for pickup & delivery ease. The revised annual report has a pink cover this evening. There were suggestions and additions from the copy distributed in February. There are approximately 65 non-renewals to date. The Senior Board will be reviewing to remind individuals. The county had a problem with the modem for the e-mail server the Center is on. The Center had no e-mail access from Thurs. March 6 to late Mon. afternoon with explorer still not functioning. 7.Other Business Mr. Carl Federspiel looked at the boiler. He stated it should be fairly efficient for a few years yet providing periodic checks & maintenance are completed. Mrs. Suzanne Brunner stated anyone wishing to send a note to the troops log on to 620wtmj.com. 8. Mr. Harold Matthews moved to adjourn at 8:07 PM. Seconded by Mr. George Lampert. |