Elected Official: B. Babcock reported on the progress of the Finance Committee with respect to our City taxes. He does not expect the City portion to raise from 2004. Dennis Riley is developing on St. Mary,s Hill and is seeking to revise his plans due to limitations of space for his garage.

Planning Commission Rep: A. Davel urged us all to participate in the on-line survey being conducted to explore the need for City services. The Commission has created a Nieghborhood prservation overlay Committee to approve new construction so it fits into the character of the neighborhood.

Director: Winter preparation continues with leave mulching, closing of bathrooms and irrigation lines, tables collected and brought in for repair, and Guenther Pond mowed short for the impending ice season. Another successful season of Gymnastics and Flag Football. Kudos to Jay for all his effort to sustain the Flag Football program (thanks, it’s fun). The State Association held another wonderful and educational conference in Green Bay. Jay announced a pending vacation in December.

Review and recommend 2005 Seasonal Wage Scale: Jay presented a draft of the changes he is seeking to several seasonal positions in order to bring them in line with the market or with other similar positions. Motion by R. Voigt to approve as proposed, second by A. Davel. Motion passed 8-0.

Review and recommend Group Tent Policy. Jay submitted a draft policy requiring groups to place the tents for their private rentals in a specific location that has been previously cleared of underground obstructions. The purpose of the policy is to eliminate the need for the group to hire a private electrician to locate the underground wires. After some discussion about the group responsibility for the grounds, it was decided to add a phrase to that effect plus an increase to $300 for the bond for any group erecting a tent. Motion by MA Klotz to approve the amended policy; second by L. MacRae. Motion passed 8-0.

Review proposed Skateboard Park location. In light of the pending DPW expansion project, the skateboard park must be moved. Jay distributed a site evaluation form for all the members to complete for the next meeting. The potential sites are Moore Road bus garage, Grant Street, Upper Lake, and Oakland Ave.

Review and recommend sale of public property on Grant St. Several lots of City owned land across from the Municipal Softball complex may be sold for residential development. Jay is suggesting a condition of sale is the construction of a walk bridge that will ford Sauk Creek and finally allow access to the old dump site. That parcel may be developed as a 3 season sports facility with sledding and snow boarding. Motion by L. MacRae to sell the property as long as the buyer agrees to build the bridge, thus providing long term public benefit for the sale; Second by A. Davel. Motion passed 8-0.

Review preliminary design of DPW/P&R service center. Jay offered the latest design of the maintenance facility. The area devoted to Park/Rec is about 6,700 square feet while we will share locker and break room facilities. No action is necessary on this review.

As indicated in his monthly report, the Director will be on vacation during our regular meeting week in December. After discussion options for a meeting date, it was decided defer the meeting until January. Jay will post the change with the appropriate media.

Elected Officials Report: Assessors completed their new assessment with only one formal challenge. Ballot on referendum for expansion of Marina. Roundabout approved by city; County waiting for more info before approving design.

Planning Commission Report: No report.

Director’s Report: Jay reviewed his written report and highlighted the summer projects. He further discussed the park shop plans, pool expense/revenue report; and Youth Center Coordinator position.

Review and recommend 5-Year Capital Plan. The Director is suggesting an energy audit and energy conservation measures be taken in 2006 for $18,000. Currently, over $1,000 per month is spent on heating the building and a thorough examination of possible energy savings should be completed. Motion by B. Babcock to approve the modification to the 5-Year plan provided the audit and subsequent modifications (i.e. insulation and windows) are separated from the audit. Second by P. Lemkuil. Motion passed 6-0.

Review and recommend exclusive use of North Beach in June ’05. Ms. Catherine Ellis and Sadie Hacker presented their request to use the North beach to film a western for 4 days in June 2005. The film’s director is especially interested in the sunrise and sunset shots. However, during the day the crew will be rehearsing and will require exclusive use of the beach. The production company offered to canvas the neighbors with flyers explaining the closure as well as providing a physical barrier at both ends of the beach to prohibit traffic. Security will also be provided at the barriers and overnight. Jay suggested the amount of traffic at that period is light and are mostly residents living north of the park that frequent the beach for their daily walks. Ms. Ellis indicated if the movie were rated, it would probably be rated PG-13 and will contain no nudity scenes. She also said if approved a letter to waive liability will be provided. Motion by MA Klotz to recommend exclusive use of the North beach for the period June 13 to June 16, 2005 to Signal Fire Films to shoot a western movie; second by B. Babcock. Motion passed 6-0.

Review and approve winter staff. Jay presented a short list of new and returning staff. There were no comments or concerns. Motion by L. MacRae to accept as presented; second by P. Lemkuil. Motion passed 6-0.

Review and approve 3^rd Quarter Report. Jay presented and highlighted the 3^rd Quarter report.

Discuss parameters of tent policy. Jay detailed the circumstances that groups require when they bring a tent into the park. For the protection of the underground water and power as well as the safety of the tent installation firm, location the underground utilities is critical. Since locating these is not free, the renter should be responsible for any and all associated cost. The consensus is that groups should not have to pay an additional fee to locate the wires and the Department should designate a clear zone near the shelters where tents may be erected. Jay will explore this in greater detail and draft a policy to reflect the group’s general feelings.

Elected Official: Alderman B. Babcock reported on the development plans north of hwy 32 and potential for a future trail connecting to the downtown; Fiduciary development south of the Justice Center is being graded

Planning Comm: Commissioner A. Davel reported on the progress of the renegotiated agreement between the City and Fiduciary and the work of Franklin Energy to maintain St. John’s church.

Director: J. Jansen highlighted the Waterpark preliminary report and the proposed designs for East Side Park and Hill School Park.

Review and recommend location of Hwy. 33 Hiker/Biker Trail. The DOT is beginning the legwork to design Hwy. 33 after the LL bridge comes down and it seems appropriate to plan the proper location of the proposed hiker/biker trail along Hwy. 33. Since the vast majority of future development is south of Hwy. 33, it makes sense to put the trail on the south side of the Hwy. so children are not forced to negotiate crossing Hwy. LL and Hwy 33 in order to get to the southern parks. Motion by A. Davel to recommend the construction of the hiker/biker trail south of hwy 33 regardless of the traffic control system installed at the intersection of Hwy. LL. Second by S. Kinas, motion passed 7-0.

Fall staff. A brief list of new and returning program staff was distributed for review. Motion by K. Herrmann to accept as presented; second by P. Lemkuil. Motion passed 7-0.

5-Year Capital plan. Jay distributed the 2004-2008 capital plan as discussed with the City Administrator. A. Davel inquired about the mistake of two replacement ’94 pick up trucks. Jay will check and report back next month.

2005 Goals and Objectives. A compiled list of the Goals and Objectives the Board drafted last month was presented for review. Motion by MA Klotz to approve as presented; second by A. Davel. Motion passed 7-0.

2005 Operations budget. Jay distributed the 2005 budget request for review. He explained it represents growth of 3.5% as directed by the City Administrator. Personnel represents almost 72% of the $655,000 request. Areas of concentration will be the summer theater, Rotary Park pavilion, administration computers, and maintenance. The per capita expenditure for the Department is about $62.25. Revenue projection by cost center was also distributed and is again conservative since over 50% is generated from the Waterpark. Motion by Alderman B. Babcock to approve the budget as presented; second by S. Kinas. Motion passed 7-0.

Donation to Ozaukee Co. Sheriffs Assoc. Jay explained the letter from Ozaukee Co. Deputy Sheriffs Association requesting support for their annual outreach programs. After due consideration, Alderman B. Babcock moved we respectfully decline this opportunity to use public funds to contribute to the Association. Second by K. Herrmann. Motion passed 7-0.

J. Jansen reported for Alderman Babcock that the Fiduciary developers agreement is in place and the specifics for said agreement stipulates that while the property will be developed in 4 phases, the full impact fee must be paid to the Open Spaces fund at the time the project begins.

A. Davel reported that the final draft of the dedicated property of the Didier project is complete and satisfies the requirements of the agreement. Further, she explained the implications of the new height requirement of downtown buildings.

J. Jansen submitted a written report and highlighted the Kolbach Park play equipment and the displeasure expressed by Gene Streff; the very strong financial position of Summer Theater; Fall program offerings and registration status; and the 2003 Goals and Objectives summary.

Facility Use Request. Formolo family picnic music request is discussed with little objection. Motion by L. MacRae to approve with the stipulation that the volume and language are controlled; second by A. Davel. Motion passed 8-0.

Waterpark closing date. Jay distributed a report from the Aquatic Coordinator indicating the staffing challenge presented by the early opening of school, High School sports and college bound students. While not a large factor, an early closing will also cut our fixed expenses for the week of August 30 thru Labor Day. Motion by P. Lemkuil to accept the recommendation of closing the pool after Aug. 29 for the season; second by S. Kinas. Motion passed 8-0.

Revisit Rec. Center rental policy. Jay explained a void in the rental policy that may be closed with an hourly rate during the day in order to accommodate hourly renters. Motion by R. Voigt to offer a $10 per hour rate during the week while staff is in the building; second by L. MacRae. Motion passed 8-0.

Develop 2005 Goals and Objectives: Jay facilitated yet another brainstorming session that generated numerous ideas and discussion points. The members then prioritized the list using stickers. Jay will draft a final list and present them for approval in September.

Develop 2005 Capital Improvement Plan: Due to the late hour, Motion by G. Ewig to table until next month; second by A. Davel. Motion passed 8-0.

Jay discussed the new agenda format that must be followed. Only items specifically listed on the agenda may be discussed. The Chair is responsible for maintaining proper decorum.

No Report

No Report

Jay highlighted the activities for the month of May.

Didier Park update. Jay described the newly proposed parkland that the developer will dedicate. The new concept is about the same size but a better configuration for sports activites and it encorporates the wayside property.

Rotary Park update. Jay discussed the plans to refresh the stone along the walkway; the electric and water project is complete and flower bed restored; lastly, PWSB is installing bronze letters on the pavilion ID’ing their contribution.

Park Maintenance building: the consultant is compiling information to generate a report due on July 7. The report is intended to describe our needs and possible solutions.

Facility Use Request: Trades and Labor Union Community Picnic on Labor Day. Motion by L. MacRae to approve as presented; second by P. Lemkuil. Motion passed 6-0.

Eagle Scout project: Scott Ewig is requesting to work on the property south of the First Congregational Church to fulfill an Eagle Scout Badge. He will remove the overgrown weeds so the area will dry out and new grasses will be encouraged to become established. Motion by MA Klotz to approve troop #837 petition for an Eagle Scout Project; second by L. MacRae. Motion passed 6-0.

Oz. Co. programs request. Oz. Co. community programming is again requesting free admission to the pool for one day for 25 developmentally challenged kids. Motion to approve by R. Voigt; second by G. Ewig. Motion passed 6-0.

Waterpark menu and prices. A list of the proposed menu items and cost is presented for review. Motion by G. Ewig to approve as presented; second by R. Voigt. Motion passed 6-0.

Summer staff. Jay distributed a short list of the remaining seasonal staff. There being no objections…motion by L. MacRae to approve; second by R. Voigt. Motion passed 6-0.

Review fee policy to recover wages/benefits to prepare ball diamonds on weekends and holidays. Jay offered a spread sheet of the full-time and seasonal wages paid to prepare baseball diamonds on the weekends and holidays. As these are typically fund raisers for the sponsoring organization, it does not make sense to burdon the taxpayers with the additional costs. This policy will be administered on a case-by-case basis and the Director will coordinate the field preparation with the sponsor and crew. Motion by G. Ewig to pass all associated costs of field preparation for a tournament to the sponsoring agency; second by L. MacRae; motion passed 6-0.

Elected Official: Alderman Babcock reported on significant change that is occurring in downtown. New and progressive owners have purchased several established businesses.

Planning Commissioner: A. Davel reported the approval of the Bielinski development and a change to the bike path that will shift if off Park St. to the interurban trail.

Director: J. Jansen highlighted the activities for the month. "Parks Plus" is done; summer staffing is nearly complete; spring programs are going well; softball registration is slow; youth basketball program is GREAT; summer operation purchases are done.

N. Spring St.; design is complete at 36 feet; wide enough for parking on both sides; skating pond potential in the future; city interested in replanting with grass to maintain a nicer appearance.

Review and recommend Facility Use Requests: EST Co. Picnic slated for Veteran’s Park with 4-600 in attendance. Live music present but no request to extend hours. Motion by B. Babcock to approve; second by L. MacRae. Motion approved 6-0 Big Brothers/Sisters benefit concert in Veteran’s Park. Local youth band member who wants to offer a youth concert and raise money for BB/S will coordinate music. Music done by 9:30, park closed by 10:00 PM. Motion by B. Babcock to approve; second by G. Ewig. Motion passed 6-0.

Extend power and water in Rotary Park. The marina is working with the BID, Rotary Club and Wester Electric to extend power from the Pavillion to the west slip area to service large boats that visit Port. The plan is to extend the power under the sidewalk, through the rocks, and along the break wall. Discussion centered on preserving the sidewalk and preventing any damage to the flowerbeds. A question to be answered is who if anyone is receiving funds for the docking of the boats and do they pay an additional fee for the power and water. Motion by A. Davel to approve the plan as long as the conditions stated above are met; second by P. Lemkuil. Motion passed 6-0.

Ron Voigt arrives at 7:50 PM

Park Leader summer salary. The Playground Coordinator has proposed the salaries as presented for his staff. The list represents an across the board increase of $100 per employee. Motion by L. MacRae to approve as proposed; second by P. Lemkuil. Motion passed 7-0.

Approve summer staff. A list of new and returning staff is presented for discussion. Motion by S. Kinas to approve as proposed; second by A. Dave. Motion passed 7-0.

Review 1^st Quarter report. Revenue is $600 above 2003. Participation in programs is down by 300 (lack of youth concerts). Discussion strayed to our plan to replace the gymnastics mat. Info recently received indicates one will cost about $3200. Need to discuss with school to enter into a shared arrangement. AD has already indicated his desire to purchase a new system.

Community Clean-up and Arbor Day. Community Clean-Up with the Builders Club is slated for Saturday May 1^st. Jay indicated he has a group of interested Mormons who would like to participate in Arbor Day tree planting.

Review Concession Agreement. Changes to Section 3 per the request of PWYB/S allow cooking food ie. Hotdogs, brats; once per week. They must provide the required permits and insurance. Fee language of $200 remains the same. Motion by B. Babcock to approve; second by L. MacRae. Motion passed 7-0.

Burt had no report

Arlie indicated the final platting of Hidden Hills was submitted.

Jay mentioned his tour of the WE project and the determination of the crusher building. Further, the crew maintained the ice skating rink at Guenther Pond; Rotary Club is looking at a possible shelter at Guenther Pond or sponsoring a bridge across Sauk Creek to access the old dump site; equipment is ready for summer; staffing the different divisions will require very few new people.

No report

Request for proposals from several architectural firms are due by the end of the month. The project will not be completed until Nov. or Dec. of 2005, rental of the Maple St. facility will need to be extended an additional 5-6 months.

A Facility rentals: Joint Parish Picnic; request to extend hours until 12 midnight and music to 11:00 pm. Motion by S. Kinas to accept and monitor the volume of complaints; second by R. Voigt. Motion passed 8-0. Charter Steel; request to hold annual Co. picnic with no extensions or special requirements. Motion by A. Davel to approve; second by R. Voigt. Motion passed 8-0. Jacobs wedding; request to celebrate a wedding at Upper Lake Park with a DJ with no extensions or special requirements. Motion passed 8-0.

Approve staff: Jay distributed a short list of returning and new employees. Motion by MA Klotz to approve as presented; second by A. Davel. Motion passed 7-0-1 (MacRae).

Summer program update: Jay shared a number of new programs being offered this summer. They include a painting course, kids basketball league, scrap booking classes, summer theater (The Music Man) and three Friday Nite Flicks.

Spring Park Tour date; Jay asked to consider making the tour in July to include it into the Goals and Objectives/Budget process. May weather is iffy, July meeting seems better. Consensus is to try for July.

Lori suggests a link between area restaurants and Friday Nite Flick to help promote the movie and spur business with the restaurant. Jay will explore with Chamber.

Question of the date when the skateboard park will be up…Spring Break.

Patty asked to remove the profanity from the slide at Hill School slide.

Alderman Babcock updated us on the Court decision to require WE to complete an environmental study of their project. The mayor appointed Ron Voigt back to the Board.

A. Davel was absent and had no report.

Jay highlighted the routine maintenance of the facilities, ice rink, and snow removal. The brochure is coming along, information out to coordinators for review and cover preparation to be completed by the end of the month.

Facility Use Request: Lions fest is seeking to extend the park hours to midnight and music to 11:30 pm both Friday and Saturday. Last year, the music was limited to 11:00 pm on Saturday. Motion by P. Lemkuil to allow the music until 11:30 pm both nights and the volume of complaints will dictate the decision next year. Motion seconded by B. Babcock. Motion passed 5-0.

Music Booster request. L. MacRae spoke on behalf of the group who is requesting to sell concession items at the summer band concert at the band shell. Motion by MA Klotz to approve the club selling snacks; second by S. Kinas. Motion passed 5-0.

Waterpark season. Jay described the school schedule, the hours as proposed at Grafton and Cedarburg, and the proposed schedule for 2004. He is seeking to open the waterpark on Friday June 11^th through Monday Sept. 5. Motion by B. Babcock to accept the Directors recommendation; second by P. Lemkuil. Motion passed 5-0.

Didier Farm land dedication. Jay explained the circumstances of the proposed land dedication of the White pine subdivision in which the developer will offer property adjacent to the Co. LL wayside as parkland. Under this configuration, park area must be dedicated in the adjacent Bielinski project in order to offer a park on both sides of Co. LL. The area being explored by City staff is adjacent to the Water tower. The consensus of the Board is that while the proposed location is ample for the neighborhood, some type of physical barrier should be constructed by the developer to restrict child access to the detention pond. Jay said he has walked the proposed locations and both park areas are small but adequate with level topography and the wayside should not be considered part of the dedication because of restrictions currently on the property. Motion by MA Klotz to approve the two park properties, Bielinski including a barrier, Didier not including the wayside; second by S. Kinas. Motion passed 5-0.

Alternate plan for Community Park south of Hwy. 33. Jay described the proposed development along Hwy 33 between Jackson road and Co. LL. He suggested shifting the location of the community park from the current Schannen Farm location to the area currently used as the driving range. This new location would offer better access off Co. LL, avoid Hwy. 33, locate the park more central to the future population, and is less expensive to develop since it is flatter. The general discussion and overriding consensus was to keep the park at the current location, along Hwy 33, and work with City administration to retain a large enough portion of the property to construct a park that will offer a buffer between the Village and City.

2003 Annual Report: Jay highlighted the summary of the report and thanked Diana for her assistance in completing the document. Motion by A. Davel to accept; second by MA Klotz. Motion passed 6-0.

Spring Staff: Gymnastics and golf spring staff were presented for review. Motion by B. Babcock to accept; second by A. Davel. Motion passed 6-0.

Elected officials report: no report

Planning Comm. Rep report: Arlie reported on the planned development of the Weiss property. The plan indicates a walking path around the retention pond. We should expect payment in lieu of property since Antoine Park is within the service area.

Director report: Jay discussed the current enrollment status, a new plan to flood Guenther pond, continued sledding on the Whitefish hill, and the Coal dock land owned by WE.