Minutes |
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Police & Fire Commission |
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Minutes of Special Meeting Held Tuesday December 14, 2004 Meeting called to order at 9:30 a.m. Present: Commissioners Nelson, Taucher, Gottlieb, and Tietyen; Attorney John Fuchs. Excused: Commissioner Chaudoir, who has recused himself from consideration of the matter at hand. As Atty. Scott Herrick had not arrived, the meeting was recessed to await his arrival. Atty. Herrick arrived at 10:01 a.m., at which time the meeting was reconvened. Moved by Tietyen, seconded by Taucher to adjourn to closed session pursuant to section 19.85(1)(c), Wisconsin Statutes, for "considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons," section 19.85 (1)(f), Wisconsin Statutes, for "considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons," and section 19.85 (1)(g), Wisconsin Statutes, for "conferring with legal counsel with respect to litigation," regarding specifically the investigation by Atty. Fuchs. Voting aye: Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Closed session convened at 10:03 a.m. Moved by Taucher, seconded by Tietyen to adjourn the closed session and reconvene in open session. Voting aye: Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Closed session adjourned and open session reconvened at 11:20 a.m. Moved by Taucher, seconded by Tietyen to accept and placed on file John Fuchs’ investigative report regarding Chief Rudolph. Unanimous approval. Moved by Gottlieb, seconded by Taucher to accept Chief Rudolph’s retirement, effective December 31, 2004. Unanimous approval. Moved by Tietyen, seconded by Gottlieb to place Chief Rudolph on administrative leave without police powers until the effective date of his retirement. Unanimous approval. Atty. John Fuchs explained that the purpose of the closed session Commission meeting held on November 16, 2004 was to present his summary of progress on the investigation. He then gave an oral summary of his written report and explained the details of the agreement with Chief Rudolph regarding his retirement. Commission Vice-Chair Nelson directed that the operations of the Police Department will remain under Captain Mike Keller’s authority until further action is taken by the Commission. Commissioner Nelson informed those present at the meeting that questions on this matter will be referred to Atty. Scott Herrick. Moved by Gottlieb, seconded by Tietyen to adjourn the meeting. Unanimous approval. Meeting adjourned at 11:35 a.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday December 13, 2004 Meeting called to order at 7:02 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb, and Tietyen; Chief Mitchell; Captain Keller. Excused: Commissioner Nelson. Public Appearances: Members of the Port Washington Police Department and Port Washington Mayor Huebner voiced their support of the Citizens’ Police Academy. The Commissioners stated that they also support the Academy, and reminded those in attendance that the Academy was not cancelled, but rather was postponed in order to update the curriculum. The minutes of the regular meeting held on Monday November 8, 2004 were reviewed. Moved by Tietyen, seconded by Gottlieb to approve. Unanimous approval. POLICE DEPARTMENT Police Department bills for November were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. Command, holiday and overtime pay for November were reviewed. Command pay 242.00 hours Holiday Pay (Thanksgiving Day) Officers who worked 81.00 hours Officers who did not work 56.00 hours Holiday Pay (Day after Thanksgiving Day) Officers who worked 88.00 hours Officers who did not work 48.00 hours Overtime pay 101.5 hours Municipal Court income for October was $13,685. The year-to-date total is $133,760. A locked box has been installed at Dispatch to hold warrant money. The Police Department budget for 2005 was approved as part of the city budget. The batteries and a rectifier board were replaced in the Uninterrupted Power Supply (UPS) System. Although this is an unanticipated expense, the UPS is vital to protect the department’s electronics, including the network server, 911 system, radios, and console. A surge protection system will be installed to avoid future problems. A walk-through, commercial grade metal detector was received from the county Emergency Government Department through a grant from Homeland Security. The draft contract for removal and disposal of junked, abandoned, and/or illegally parked vehicles was reviewed. Training a. The officers have received their mandatory Intoximeter Recertification Training. b. Officer Jason Bergin attended Evidence Technician School. c. Sgt. Eric Leet attended Standardized Field Sobriety Testing training. d. Sgt. Michael Davel and Officer Craig Czarnecki attended Unified Tactical Instructor Update Training. e. Officer Tom Kajtna attended the Standardized Field Sobriety Testing Instructor Update. f. Officer Jerry Nye attended Reid Method of Criminal Interviews and Interrogation. Referrals to future meetings: Commissioners Taucher and Tietyen requested a report on the Citizens’ Police Academy, including plans for updating the curriculum and financing the project, at the January 2005 meeting. AMBULANCE DEPARTMENT Ambulance Department bills for November were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. Ambulance revenue for October was $17,552.53. The year-to-date total is $174,037.91. The 2005 contract with LifeQuest Ambulance Billing Service is pending. November 2004 ambulance calls were reviewed. The year-to-date Ambulance Department budget was reviewed. There were no referrals to future meetings. FIRE DEPARTMENT Fire Department bills for November were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. November fire calls were reviewed. The year-to-date Fire Department budget was reviewed. There were no referrals to future meetings. City Administrator Mark Grams arrived at 7:56 p.m. Moved by Gottlieb, seconded by Taucher to adjourn to closed session pursuant to section 19.85(1)(c), Wisconsin Statutes, for "considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Gottlieb, Tietyen. Voting no: none. Closed session convened at 7:57 p.m. Moved by Taucher, seconded by Tietyen to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Gottlieb, Tietyen. Voting no: none. Closed session adjourned and open session reconvened at 8:08 p.m. Moved by Tietyen, seconded by Gottlieb to adjourn. Unanimous approval. Meeting adjourned at 8:09 p.m. Respectfully submitted, Gina Taucher Secretary Special Meeting Held Tuesday November 16, 2004 Port Washington City Hall Meeting called to order at 3:00 p.m. Present: Commissioners Nelson, Taucher, and Tietyen; Attorneys Scott Herrick and John Fuchs. Excused: Commissioner Chaudoir, who has excused himself from consideration of the matter at hand. Moved by Tietyen, seconded by Taucher to adjourn to closed session pursuant to section 19.85(1)(c), Wisconsin Statutes, for "considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons," section 19.85 (1)(f), Wisconsin Statutes, for "considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons," and section 19.85 (1)(g), Wisconsin Statutes, for "conferring with legal counsel with respect to litigation," regarding specifically the pending investigation by Atty. Fuchs. Voting aye: Taucher, Nelson, Tietyen. Voting no: none. Closed session convened at 3:04 p.m. Atty. Fuchs presented an oral report on his progress with the investigation. Commissioner Gottlieb arrived at 3:20 p.m. After Atty. Fuchs completed his report, the Commission requested that he provide a written report by December 14, 2004, the date of the next scheduled Special Meeting. No action will be taken until the report is received. Moved by Taucher, seconded by Tietyen to adjourn the meeting. Unanimous approval. Meeting adjourned at 4:42 p.m. Respectfully Submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday November 8, 2004 Meeting called to order at 7:10 p.m. Present: Commissioners Nelson, Taucher, Gottlieb, and Tietyen; Chief Mitchell; Captain Keller. Excused: Commissioner Chaudoir. In the absence of Commissioner Chaudoir, Commissioner Nelson chaired the meeting. There were no public appearances. The minutes of the regular meeting held on Monday October 11, 2004, and the special meeting held on Thursday October 14 were reviewed. Moved by Gottlieb, seconded by Tietyen to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for October were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. Ambulance revenue for October was $17,301.53. The year-to-date total is $170,114.16. October 2004 ambulance calls were reviewed. The year-to-date Ambulance Department budget was reviewed. LifeQuest representatives conducted a training session on documentation for department members. The purpose of the training was to increase accuracy, in order to ensure that patients receive the benefits to which they are entitled. FIRE DEPARTMENT Fire Department bills for October were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. October fire calls were reviewed. The year-to-date Fire Department budget was reviewed. The city has received the second payment on the annual contract with the Town of Port Washington in the amount of $40,524.09, and a 2% fire dues payment of $5053.93 from the State of Wisconsin. A new computer will be purchased for the Fire Department secretary. The annual pump tests were conducted, and all vehicles except the 1979 pumper reached the goal. A Homeland Security grant was received for the purchase of a new standby generator for the fire station. The generator, which has arrived, will be installed soon. POLICE DEPARTMENT Police Department bills for October were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. Command and overtime pay for October were reviewed. Command Pay 162.00 hours Overtime pay 114.25 hours Municipal Court income for September was $13,740. The year-to-date total is $120,075. A momentary power outage on October 25 resulted in damage to some electronic equipment at the police station. After the incident, it was determined that the UPS batteries needed to be replaced, and that the building did not have surge protection. These problems will be remedied, and the department will file a claim with WE Energies to obtain reimbursement for the costs. The Department of Justice TIME (Teletype system) audit report was reviewed. One of the new boilers is on line and operating, and the second unit has been installed and is being calibrated. J & H Heating is doing the work. The finance committee has reviewed the 2005 Police Department Budget. A new Municipal Bond Schedule was developed by a committee of Police Chiefs whose departments are part of the Municipal Court system. The new schedule was approved by the Port Washington Common Council; the change will be effective December 8. New body armor has been ordered for 18 officers. Fifty percent of the cost will be paid with federal grant money, and the remainder will be covered by the clothing allowance. New rain gear has been ordered for the officers. The annual firearms training has been completed. The Citizens’ Police Academy curriculum will be reviewed and revised to include new updated information and materials and to involve more officers. Because of this, the 2005 academy, which was scheduled to begin in January, will be postponed. The city received payment of $298.47 for the items sold in the auction of unclaimed and lost-and-found items. Moved by Tietyen, seconded by Gottlieb to adjourn. Unanimous approval. Meeting adjourned at 8:57 p.m. Respectfully submitted, Gina Taucher Secretary Minutes of Special Meeting Held October 14, 2004 Meeting called to order at 10:00 a.m. Present: Commissioners Chaudoir, Taucher, Nelson, Gottlieb and Tietyen. Moved by Tietyen, seconded by Taucher to adopt a resolution commending retired Fire Chief Eernissee, to read as follows: "Whereas Marc A. Eernisse has served the City of Port Washington as Fire Chief for more than 21 years; and whereas Marc A. Eernisse has recently retired from that position; now, therefore, be it resolved, that the City of Port Washington Police and Fire Commission commends Marc A. Eernisse for his many years of dedicated service and accordingly, bestows upon him the honorary title of Fire Chief Emeritus." Unanimous approval. Moved by Tietyen, seconded by Taucher to adjourn the meeting. Unanimous approval. Meeting adjourned at 10:05 a.m. Respectfully Submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday October 11, 2004 Meeting called to order at 7:00 p.m. Present: Commissioners Chaudoir, Nelson, Taucher, Gottlieb, and Tietyen; Chief Mitchell; Captain Keller. There were no public appearances. The minutes of the regular meeting held on Monday September 13, 2004, and the special meetings held on Thursday August 26 and Monday September 20 were reviewed. Moved by Nelson, seconded by Tietyen to approve. Motion carried with 4 ayes and 1 abstention (Chaudoir). AMBULANCE DEPARTMENT Ambulance Department bills for September were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. Ambulance revenue for September was reviewed. September collections were $18,668.60. The year-to-date total is $156,485.38. September 2004 ambulance calls were reviewed. The year-to-date Ambulance Department budget was reviewed. FIRE DEPARTMENT Fire Department bills for September were reviewed. Moved by Tietyen, seconded by Taucher, to approve. Unanimous approval. September fire calls were reviewed. The year-to-date Fire Department budget was reviewed. POLICE DEPARTMENT Police Department bills for September were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command, holiday, and overtime pay for September were reviewed.
Command Pay 228.00 hours Holiday Pay (Labor Day) Officers who worked 80.00 hours Officers who did not work 56.00 hours Overtime pay 70.75 hours Municipal Court income for August was $13,515. The year-to-date total is $106,335. The department boat has been taken out of service for the season. The Department of Justice TIME (Teletype system) audit has been completed. The department’s accuracy improved to 81%. Boiler update: All three boilers in the police building have failed; they will be replaced by two new boilers. J & H Heating will do the work. The auction of unclaimed and lost-and-found items took place on October 2 in Menomonee Falls. The city will receive payment for the items sold in the near future. Trick-or-Treat is scheduled for October 31, 4:00 – 7:00 p.m. Captain Keller reported that the High School Homecoming was uneventful. As soon as the department receives a working copy of the new Abandoned/Junk Vehicle ordinance, a contract will be sought with the company that will pick up the vehicles. Training Update
a. The 2005 Police Inservice dates and curriculum have been confirmed with MATC, which will provide the program. The inservice will begin in January 2005. b. The mandatory fall firearms training has been completed; a makeup session will be scheduled for officers who missed the training. c. Officer Kirstin Moertl will attend a conference on Child Sexual Abuse and Incest October 19 – 21 in Madison. d. Sgt. Kevin Hingiss will attend the 2004 Wisconsin Pipeline Association Emergency Response Meeting on October 13. The final review of the 2005 Police Budget will take place on Tuesday, October 12. The Commission will receive a report on the final budget at the November meeting. Moved by Nelson, seconded by Taucher to adjourn. Unanimous approval. Meeting adjourned at 7:50 p.m.
Respectfully submitted, Gina Taucher Secretary Minutes of Special Meeting Held Monday September 20, 2004 Port Washington City Hall Meeting called to order at 1:00 p.m. Present: Commissioners Nelson, Taucher, Gottlieb, and Tietyen; Special Legal Counsel Attorney Scott Herrick. Absent: Commissioner Chaudoir, who recused himself; in his absence, Commission Vice-Chair Nelson chaired the meeting. The agenda was reviewed. Moved by Tietyen, seconded by Gottlieb to adjourn to closed session pursuant to section 19.85 (1)(f), Wisconsin Statutes, for "considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons," and section 19.85 (1)(g), Wisconsin Statutes, for "conferring with legal counsel with respect to litigation," specifically, consulting with Attorney Scott Herrick. Voting aye: Nelson, Taucher, Gottlieb, Tietyen. Voting no: none. Closed session convened at 1:02 p.m. Moved by Taucher, seconded by Gottlieb to adjourn the closed session and reconvene in open session. Voting aye: Nelson, Taucher, Gottlieb, Tietyen. Voting no: none. Open session reconvened at 2:47 p.m. Moved by Taucher, seconded by Gottlieb to authorize Commission Vice-Chair Rick Nelson in consultation with Attorney Herrick to engage special counsel for the purposes of investigation and possible prosecution of disciplinary charges arising from or related to incidents involving the chief of police. Unanimous approval. Moved by Tietyen seconded by Taucher to suspend Chief Rudolph with pay, effective immediately, pending report by special counsel or disposition of charges which may be filed by special counsel. Unanimous approval. Moved by Gottlieb, seconded by Taucher to authorize Commission Vice-Chair Rick Nelson in consultation with counsel to sign and issue the following general order to the Police Department: All employees of the Port Washington Police Department shall cooperate with the inquiries and investigations of our special counsel acting in his capacity as special investigator for the Police and Fire Commission. Refusal or failure to cooperate, including without limitation refusal or failure to respond to questions, will subject the employee to disciplinary action potentially including discharge. Unanimous approval. Moved by Tietyen, seconded by Gottlieb to adjourn the meeting. Unanimous approval. Meeting adjourned at 2:57 p.m.
Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday September 13, 2004 Meeting called to order at 7:00 p.m. Present: Commissioners Taucher, Gottlieb, and Tietyen; Chief Mitchell; Captain Keller; Chief Rudolph; PWPD Administrative Secretary Barb Roska. In the absence of Chairman Chaudoir, Commissioner Tietyen chaired the meeting. There were no public appearances. Moved by Taucher, seconded by Gottlieb to elect Commissioner Nelson to the position of Commission Vice-Chair. Unanimous approval. The minutes of the regular meeting held on Monday August 9, 2004 were reviewed. Moved by Tietyen, seconded by Gottlieb to approve. Unanimous approval. POLICE DEPARTMENT Police Department bills for August were reviewed. Moved by Taucher, seconded by Gottlieb to approve. Unanimous approval. Command and overtime pay for August were reviewed. Command pay 245.50 hours Overtime pay 126.25 hours Municipal Court income for July was $13,255. The year-to-date total is $92,820. The department received a grant of $1,961.01 from the State of Wisconsin to pay officer salaries for the "Buckle Up or Pay the Price Mobilization 2004" seat belt enforcement program. A $1,125 reimbursement check was received from the Municipal Court for prisoner meals served in the first quarter of 2004. The Green Bay Packer cards are being distributed. The program is sponsored by the Port Washington Lions Club. The proposed 2005 police budget was reviewed. The budget stays within the 3.5% increase requested by the City Administrator. Port Washington Police and other city departments will participate in the annual Menomonee Falls Public Auction of unclaimed and lost and found items. The Hunter Safety class concluded on August 28 with 21 students graduating. A proposal for repair or replacement of the boiler system was reviewed. The options presented by J & H Heating, Inc. include (1) replacement of a failed heat exchanger, (2) replacement of the failed boiler with a more efficient and reliable unit, or (3) replacement of all boilers. The electrical system was examined to determine the cause of the sharp increase in electric bills for the Police Building. In addition, a Metering Engineer from WE Energies checked the meter to see if it is malfunctioning. Other possible causes are also being considered. The department will explore the purchase of Tasers, which are used to safely subdue violent individuals. Tasers help to protect both officers and citizens from injury. An officer and a reserve member assisted with a children’s safety program at Ozaukee Bank on Saturday, September 11. Officer Kajtna provided a ride to school in a squad car, which was an auction item at Port Catholic’s Key Event fundraiser. The Port Washington High School Homecoming will be scaled back this year. There will be no bonfire, and the school will not endorse "TP’ing." FIRE DEPARTMENT Fire Department bills for August were reviewed. Moved by Taucher, seconded by Gottlieb, to approve. Unanimous approval. August fire calls were reviewed. The year-to-date Fire Department budget was reviewed. The proposed 2005 Fire Department budget was reviewed. The budget stays within the 3.5% increase requested by the City Administrator. AMBULANCE DEPARTMENT LifeQuest representatives presented an overview of the billing and collection services that they provide to the Ambulance Department. Ambulance Department bills for August were reviewed. Moved by Gottlieb, seconded by Taucher to approve. Unanimous approval. Ambulance revenue for August was reviewed. August collections were $19,644.02. The year to date total is $137,816.78. August 2004 ambulance calls were reviewed. The year-to-date Ambulance Department budget was reviewed. The proposed 2005 Ambulance Department budget was reviewed. The budget stays within the 3.5% increase requested by the City Administrator. Chief Mitchell reported that major repairs are needed to the Fire Department roof. He’ll discuss this matter with the City Administrator before deciding how to proceed. Moved by Taucher seconded by Gottlieb to adjourn the meeting. Unanimous approval. Meeting adjourned at 8:29 p.m.
Respectfully submitted, Gina Taucher Secretary Confidential Minutes of Special Meeting Held Thursday August 26, 2004 Meeting called to order at 1:00 p.m. Present: Commissioners Chaudoir, Taucher, Nelson, and Tietyen; Special Legal Counsel Attorney Scott Herrick. Excused: Commissioner Kranz. The agenda was reviewed. Moved by Tietyen, seconded by Taucher to adjourn to closed session pursuant to section 19.85 (1)(f), Wisconsin Statutes, for "considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons," and section 19.85 (1)(g), Wisconsin Statutes, for "conferring with legal counsel with respect to litigation," specifically, consulting with Attorney Scott Herrick. Voting aye: Chaudoir, Taucher, Nelson, Tietyen. Voting no: none. Closed session convened at 1:04 p.m. After conferring with Attorney Herrick, the Commission discussed the matter at hand, concluding without taking action and without scheduling further meetings on the matter. Moved by Nelson, seconded by Tietyen to adjourn the meeting. Unanimous approval. Meeting adjourned at 2:42 p.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday July 12, 2004 Meeting called to order at 7:02 p.m. Present: Commissioners Taucher, Kranz, Nelson, and Tietyen; Captain Keller; Chief Rudolph; Chief Mitchell; Chief Eernisse. In the absence of Chairman Chaudoir, Vice-Chairman Kranz chaired the meeting. There were no public appearances. The minutes of the regular meeting held on Monday June 14 were reviewed. Moved by Tietyen, seconded by Kranz to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for June were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. Ambulance revenue for June was $13,579.43. The year to date total is $100,374.77. The year-to-date ambulance budget was reviewed. Ambulance calls for June were reviewed. Chief Mitchell discussed improving the level of ambulance service to "EMT-I Enhanced." This must be done by the end of 2006 if we are to continue billing Medicare and Medicaid at the Advanced Life Support level. The chief will explore the options and report to the commission at the July meeting. The preliminary job description for EMS Officers was reviewed. FIRE DEPARTMENT Fire Department bills for June were reviewed. Moved by Taucher, seconded by Tietyen, to approve. Unanimous approval. The year-to-date fire department budget was reviewed. Fire calls for June were reviewed. Engine 461 (a 1979 pumper) will be replaced in fiscal year 2005. A department committee will develop specs for the new engine, and then seek bids for the project. POLICE DEPARTMENT Police Department bills for June were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command and overtime pay for June were reviewed. Command Pay 156.00 hours Overtime Pay 113.5 hours Municipal Court income for May was $13,095. The year-to-date total is $66,950. Safety Town was a success; a report on the program from Officer Kajtna was reviewed. A report from Sergeant Barbuch and Officer Wolff stated that the Bike Rodeo had 123 participants. Several reserve officers, and fire department and ambulance personnel assisted with the successful program. Shelly Heaslip has joined the department as a fill-in part-time dispatcher. Chief Rudolph commended all department dispatchers for their fine work. Captain Keller demonstrated the new Federal Signal light bar that has been installed on a squad car. These LED light bars are energy efficient and more visible than the current ones, which will be replaced in stages. A new Harley Davidson motorcycle has been delivered, and is being converted for department use. This vehicle, donated by Suburban Motors, was obtained at no cost to the city. The Attorney General’s opinion that under the Open Meeting Law, agenda items need to be spelled out, rather than included in a general category such as "miscellaneous" or "comments," was discussed. The City Attorney will draft an ordinance regarding this issue. The Fire and Police Department parking lots were recently resealed. The stripes were repainted free of charge as part of the project. Captain Keller has contacted the company that provides city ID cards regarding inclusion of an expiration date for the terms of city board and commission members. The similarity of street names for new subdivisions to existing street names was discussed. In the New Port Vista subdivision, the name New Port Drive is similar to an existing street name, Norport Drive, and to the restaurant New Port Shores. This can potentially delay the delivery of emergency services to these locations. Moved by Nelson, seconded by Tietyen to ask the City Council to consider changing the name of New Port Drive in the recently-approved New Port Vista subdivision to a name that does not conflict with existing city street names. Unanimous approval. New subdivisions on the south side of the city have Town of Grafton mailing addresses and telephone numbers. It will be difficult to provide emergency services in a timely manner under these circumstances. Moved by Nelson, seconded by Tietyen to recommend that the City of Port Washington work with the US Post Office and SBC to ensure that property that the city annexes from the Town of Grafton has City of Port Washington mailing addresses and telephone numbers. This is essential for timely response by police and emergency services. Unanimous approval. The chief reported that Fish Day preparations are on track. Moved by Taucher seconded by Nelson to adjourn the meeting. Unanimous approval. Meeting adjourned at10:32 p.m. Respectfully submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday June 14, 2004 Meeting called to order at 7:02 p.m. Present: Commissioners Chaudoir, Taucher, Kranz, Nelson, and Tietyen; Captain Keller; Chief Rudolph; Chief Eernisse; Chief Mitchell; Acting EMS Director James Riley. There were no public appearances. The minutes of the regular meeting held on Monday May 10 and the Special Meeting held on Wednesday May 5 were reviewed. Moved by Nelson, seconded by Kranz to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for May were reviewed. Moved by Taucher, seconded by Kranz to approve. Unanimous approval. Ambulance revenue for May was $18,489.10. The year to date total is $86,795.34. Ambulance calls for May were reviewed. Chief Mitchell discussed his plans to develop a rank structure for the Ambulance Department that will be similar to that for the Fire Department. He’ll discuss the matter with department members at their next meeting, and report back to the commission at a later date. There was no miscellaneous. FIRE DEPARTMENT Fire Department bills for May were reviewed. Moved by Nelson, seconded by Kranz, to approve. Unanimous approval. Fire calls for May were reviewed. Chief Eernisse reported that he is working with Chief Mitchell to orient him to the department and his responsibilities; the transition is proceeding well. The recent increase in the number of false alarms at churches and schools has been costly for the department, because these facilities are not billed after three false alarms as are other locations. The Chief will work with the facilities to reduce the number of false alarms. Chief Mitchell, Chief Eernisse, and the two Assistant Chiefs will attend the Wisconsin State Fire Chiefs Conference in La Crosse on June 24 – 26. Miscellaneous: The State of Wisconsin has notified the department that a 2% fire dues distribution check in the amount of $26,727.88 will be sent to the city sometime in July. Because the PWFD provides fire protection for the Town of Port Washington, the city will also receive the town’s fire dues distribution funds. POLICE DEPARTMENT Police Department bills for May were reviewed. Moved by Nelson, seconded by Tietyen to approve. Unanimous approval. Command, holiday, and overtime pay for May were reviewed. Command Pay 159.00 hours Holiday Pay – Memorial Day Officers who worked 106.00 hours Officers who did not work 40.00 hours Overtime Pay 178.25 hours Municipal Court income for March was $12,230. The year-to-date total is $53,855. The Wal-Mart Foundation donated $500 to the department, to be used for the Bicycle Rodeo. Heating and air conditioning repair and maintenance costs from 1996 – 2003 were reviewed. Sergeant Eric Leet presented bicycle safety programs at Port Washington elementary schools this spring. The new Chevy Impala squad cars are being equipped with energy-efficient LED light bars. They replace the old light bars, which are 14 years old and had been factory-refurbished once. Park & Recreation Department employees did the lawn and garden bed maintenance at the police building this spring.
Training: Officer Tom Kajtna will attend Police School Liaison Officer Training at Fox Valley Technical College in Appleton on July 19 – 22. All officers have attended the required In-Service Training. The department will receive a Federal Bullet Proof Vest matching grant, which will be used to replace the officers’ body armor. All officers will be re-certified in First Aid and CPR. Former Commissioner Geller has not returned the credentials, badge and pager that he was issued during his term on the Police & Fire Commission. The City Attorney will contact Mr. Geller regarding return of these items. There was no miscellaneous. Moved by Nelson seconded by Kranz to adjourn the meeting. Unanimous approval. Meeting adjourned at 8:32 p.m. Respectfully submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday May 10, 2004 Meeting called to order at 7:02 p.m. Present: Commissioners Chaudoir, Taucher, Kranz, Nelson; Captain Keller; Chief Rudolph; Chief Eernisse; Acting EMS Director James Riley; incoming Chief Mark Mitchell. Commissioner Scott Geller resigned from the Commission in a letter to Mayor Huebner dated April 30, 2004. (See the letter below.) Election of officers: Moved by Kranz, seconded by Taucher to elect Dan Chaudoir to the position of Commission Chair. Unanimous approval. Moved by Chaudoir, seconded by Taucher to elect Dennis Kranz to the position of Commission Vice-Chair. Unanimous approval. Moved by Kranz, seconded by Nelson to elect Gina Taucher to the position of Commission Secretary. Unanimous approval. There were no public appearances. The minutes of the regular meeting held on Monday April 12 and the Special Meeting held Thursday April 22 were reviewed. Moved by Nelson, seconded by Kranz to approve. Unanimous approval. POLICE DEPARTMENT Chief Rudolph conducted a tour of the dispatch center, hall area, and front lobby, where new floor coverings have been installed. The products used are designed to wear well, reduce the amount of dirt that is tracked into the building, and be easy to clean. Police Department bills for April were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command, holiday, and overtime pay for April were reviewed. Command Pay 140.00 hours Holiday Pay – Good Friday Officers who worked 90.00 hours Officers who did not work 48.00 hours Overtime Pay 134.50 hours The Municipal Court income for March was $18,230. The year-to-date total is $41,625. Reimbursement in the amount of $1,320 was received from the Municipal Court for prisoner meals during the period July 1, 2003 – September 30, 2003. Mayor Huebner has issued a proclamation declaring that the week of May 9 – 15 is Police Week, and May 15 is Peace Officers’ Memorial Day. The department is updating the McGruff House Program, in which participants place a placard in their window so that if a child needs help, he or she can go to that house. The adult then calls the police department for assistance. Current McGruff house volunteers were contacted to see if they wish to remain in the program, and additional volunteers are being sought. The Boating Safety Class has concluded. Twenty-two students received certificates of completion for the course. The 2004 Milwaukee Brewer baseball cards have been received. The program is sponsored by the Port Washington Kiwanis. Upcoming City Events include A visit by a coal boat on June 26. The boat will be open for tours. A high speed car ferry will be docked here on May 15; there will be no tours. The police boat is in service for the season. The police motorcycle is back in service after an accident last fall. As in past years, a new 2004 Harley-Davidson motorcycle has been requested, and will be delivered when it becomes available, at no cost to the city. The Mequon Police Department has requested mutual aid for the visit of President Bush to Concordia University. The department will make 4 – 5 officers and vehicles available to the Mequon department. Training a. Officer Tom Kajtna attended the I-SAFE Professional Development Program, which protects children and youth through Internet Safety education, youth empowerment, and community outreach. b. Sgt. Kevin Hingiss is registered to attend the D.A.R.E. Conference June 22-24. There was no miscellaneous. AMBULANCE DEPARTMENT Ambulance Department bills for April were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Ambulance revenue for April was not available. Ambulance calls and run times for April were reviewed. EMS transition plans involving the new Chief were discussed. His official start date is June 7, 2004. A swearing-in ceremony and Open House will be held at the Fire Station on June 12 at 1:00 p.m. Incoming Chief Mark Mitchell, who spent the day in Port Washington meeting with City Administrator Grams and other city officials, explained that he is working to get his Paramedic license transferred from Illinois to Wisconsin. He will meet with Acting EMS Director Riley to learn department policies and procedures. There was no miscellaneous. FIRE DEPARTMENT Fire Department bills for April were reviewed. Moved by Nelson, seconded by Kranz, to approve. Unanimous approval. The transition plans for the new Chief were discussed. Chief Eernisse will spend as much time as possible with incoming Chief Mitchell as he learns the responsibilities of his new position. Moved by Taucher, seconded by Kranz to adjourn to closed session pursuant to section 19.85 (1)(c), Wisconsin Statutes, to "consider employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson, Kranz. Voting no: none. Closed session convened at 8:00 p.m. Moved by Nelson, seconded by Kranz to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Nelson, Kranz. Voting no: none. Open session reconvened at 8:10 p.m. There was no miscellaneous. Moved by Taucher seconded by Nelson to adjourn the meeting. Unanimous approval. Meeting adjourned at 8:12 p.m. Respectfully submitted, Gina Taucher Secretary May 10, 2004 Dear Secretary Taucher: This is to advise the Police & Fire Commission that I have received and accepted Commissioner Scott Geller's notice that he has quit the Commission, effective May 1, 2004. Therefore, Mr. Geller no longer holds that public office and is no longer a member of that body. Please file this correspondence in the official record of proceedings of the Police and Fire Commission. Sincerely, Scott Huebner Mayor PORT WASHINGTON POLICE & FIRE COMMISSION Minutes of Special Meeting Held Wednesday May 5, 2004 Meeting called to order at 7:04 p.m. Present: Commissioners Chaudoir, Taucher, Nelson, and Kranz; Fire Chief Eernisse; Port Washington City Administrator Mark Grams. Excused: Commissioner Geller. Moved by Nelson, seconded by Kranz to adjourn to closed session pursuant to section 19.85 (1)(c), Wisconsin Statutes, to "consider employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson, Kranz. Voting no: none. Closed session convened at 7:05 p.m. The finalist candidates for the position of Fire Chief of the City of Port Washington discussed. Moved by Taucher, seconded by Kranz to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Nelson, Kranz. Voting no: none. Open session reconvened at 7:55 p.m. Moved by Kranz, seconded by Nelson to offer the position of Fire Chief of the City of Port Washington to Mark Mitchell. Unanimous approval. Moved by Nelson seconded by Kranz to adjourn the meeting. Unanimous approval. Meeting adjourned at 8:03 p.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Special Meeting Held Thursday April 22, 2004 1. Meeting called to order at 1:00 p.m. Present: Commissioners Chaudoir, Taucher, Nelson, and Kranz; Fire Chief Eernisse; Port Washington City Administrator Mark Grams; and Ambulance Department member Maribeth Scheel. Excused: Commissioner Geller. 2. Moved by Nelson, seconded by Taucher to adjourn to closed session pursuant to section
3. Moved by Taucher, seconded by Kranz to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Kranz. Voting no: none. Open session reconvened at 2:21 p.m. 4. Moved by Taucher seconded by Kranz to adjourn the meeting. Unanimous approval. Meeting adjourned at 2:22 p.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday April 12, 2004 Meeting called to order at 7:00 p.m. Present: Commissioners Chaudoir, Taucher, Kranz, Nelson; Captain Keller; Chief Eernisse; Acting EMS Director James Riley; Port Washington City Administrator Mark Grams. Excused: Commissioner Geller. There were no public appearances. The minutes of the regular meeting held on Monday March 8 were reviewed. Moved by Kranz, seconded by Taucher to approve. Unanimous approval. The minutes of the special meeting held on Saturday April 3, 2004 were reviewed. Moved by Kranz, seconded by Chaudoir to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for March were reviewed. Moved by Taucher, seconded by Chaudoir to approve. Unanimous approval. Ambulance revenue for March, which was not available, will be reviewed at the May Commission meeting. Ambulance calls and run times for March were reviewed. Miscellaneous: The term "Other Scene" from the Pick Up Location Code Analysis in the Annual Report had been questioned at the March meeting. EMS Director Riley explained that the Pick Up Location Codes will be modified to reflect pick up locations more accurately. FIRE DEPARTMENT Fire Department bills for March were reviewed. Moved by Nelson, seconded by Chaudoir, to approve. Unanimous approval. The status of hiring a new Fire Chief was discussed. Capt. Mark Mitchell has been notified of his finalist status, and the background check has been started. City Administrator Grams reported that an additional candidate has indicated an interest in the position. This individual will be offered the opportunity to be interviewed. Moved by Nelson seconded by Kranz to create the position of Deputy Fire Chief to function during the transition to the new Chief. This position will be filled by Chief Eernisse, who expects the transition period to be approximately one month, although the duration will be decided on a month-to-month basis. The cost will be part of the transition budget. Unanimous approval. Chief Eernisse presented the concept of Senior Membership status in the Fire Department. This would allow older department members who are no longer on active status to remain a part of the department, sharing their experience and knowledge with the active firefighters. A plan will be developed, and a proposal prepared for the Commission to consider at the May meeting. There was no miscellaneous. POLICE DEPARTMENT Police Department bills for March were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command and overtime pay for March were reviewed. Command Pay 141.00 hours Overtime Pay 120.00 hours Municipal Court income for February was $12,000. The year-to-date total is $23,395. The 2003 Municipal Court Summary was reviewed. The Boat Safety program will begin April 19. The class is full, with 20 participants. The Mobile Eyes Program, a traffic safety awareness program for apprehending intoxicated drivers, will be established in the Southeast Wisconsin area. In this program, citizens who contact the Police Department regarding intoxicated drivers will receive a financial reward. The department has received preliminary approval for a Buckle Up grant from the Wisconsin Department of Transportation. This grant will cover the costs of officer overtime during the seat belt and child safety seat enforcement program in May and June. The department will apply for a new Federal Bulletproof Vest Partnership Grant. This grant would pay half the cost of new body armor for the officers. The Wisconsin Department of Natural Resources sent payment in the amount of $3,848.25 as reimbursement for the 2003 boat patrol. A check in the amount of $4,200 was received from the Wisconsin Department of Justice. This annual reimbursement covers part of the costs of officer training. Training a. Officer Jerry Nye attended Standardized Field Sobriety Testing training. b. The annual range training is scheduled for all officers at the end of April. There was no miscellaneous. POLICE & FIRE COMMISSION The Commission Rules & Policies were distributed. There was no miscellaneous. Moved by Nelson, seconded by Kranz to adjourn. Unanimous approval. Meeting adjourned at 7:50 p.m Respectfully submitted, Gina Taucher Secretary Saturday April 3, 2004 1. Meeting called to order at 9:00 a.m. Present: Commissioners Chaudoir, Taucher, Nelson, and Kranz; Fire Chief Eernisse; Port Washington City Administrator Mark Grams; Fire Department Captain Ray Leppla; Ambulance Department member Maribeth Scheel; Bob Stedman of the WCTC Fire Service Training Department. Excused: Commissioner Geller. 2. Moved by Taucher, seconded by Nelson to adjourn to closed session pursuant to section 19.85 (1)(c), Wisconsin Statutes, to “Consider employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility.” Voting aye: Chaudoir, Taucher, Nelson, Kranz. Voting no: none. Closed session convened at 9:01 a.m. Candidates for the position of Fire Chief of the City of Port Washington were interviewed. Fire Department members Leppla and Scheel left the meeting at 11:55 a.m. prior to the discussion of the candidates’ qualifications. 3. Moved by Nelson, seconded by Kranz to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Nelson, Kranz. Voting no: none. Open session reconvened at 12:34 p.m. 4. The commission thanked Bob Stedman for his assistance with screening and interviewing the candidates. 5. Moved by Taucher seconded by Nelson to adjourn the meeting. Unanimous approval. Meeting adjourned at 12:36 p.m. Minutes of Regular Meeting Held Monday March 8, 2004 Meeting called to order at 7:02 p.m. Present: Commissioners Chaudoir, Taucher, Kranz, Nelson, and Geller; Chief Rudolph; Captain Keller; Chief Eernisse; Acting EMS Director James Riley, Port Washington City Attorney Eric Eberhardt. There were no public appearances. The minutes of the special meeting held on Monday March 1, 2004 were reviewed. Moved by Nelson, seconded by Kranz to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for February were reviewed. Moved by Taucher, seconded by Geller to approve. Unanimous approval. Ambulance calls and run times for February were reviewed. Ambulance revenue was reviewed. February revenue was $17,774. The year to date total is $35,304.08. The total collections for 2003 were $206,267.78. This total includes both the collections by LifeQuest and those by City Hall. The 2003 Ambulance Department Annual Report, prepared by LifeQuest, was distributed to Commissioners. Miscellaneous: The department will receive $3088 plus $.03 per capita from the State of Wisconsin Emergency Medical Services Funding Assistance Program this year. A second payment will be a share of any dollars remaining after all training has been paid. FIRE DEPARTMENT Fire Department bills for February were reviewed. Moved by Taucher, seconded by Geller, to approve. Unanimous approval. The Fire Chief search committee has reviewed the videotapes submitted by nine applicants, and has selected four finalists. These candidates will be interviewed by the Commissioners, representatives of the Fire and Ambulance Departments, the Fire Chief, and Bob Stedman of the search committee on Saturday April 3, beginning at 8:00 a.m. at the Fire House. Chief Eernisse met with the Port Hotel representatives on March 5 to review a revised fire protection proposal for the remodeling project. The proposal, which exceeds the requirements set forth in the city fire code, includes sprinklers in the halls and rooms on the second and third floors of the hotel, as well as the fire safety measures contained in their initial proposal. The Chief approved the revised proposal. There will be several opportunities for live burn training this spring. Miscellaneous: In response to Nelson’s question regarding the participation of the Ohana Ambulance Service in the county Mutual Aid program, the chief explained that the Ohana staff does not have radios that would allow them to communicate with the PWFD, which precludes their participation. The 2003 Fire Department Annual Report was distributed to the Commissioners. POLICE & FIRE COMMISSION The Commission reviewed the proposed Commission Rules & Policies, as revised by City Attorney Eric Eberhardt. Each of the 13 items was discussed, and modifications were made to rules number 1, 4, 8, and 10. Moved by Nelson, seconded by Taucher to approve the Rules & Policies as revised and further modified. Moved by Chaudoir, seconded by Nelson to call the question. Unanimous approval. Unanimous approval of the original motion. There was no miscellaneous. POLICE DEPARTMENT Police Department bills for February were reviewed. Moved by Nelson, seconded by Kranz to approve. Unanimous approval. Command and overtime pay for February were reviewed. Command Pay 314.00 hours Overtime Pay 55.75 hours Municipal Court income for January 2004 was $11,395. The 2003 Police Department Annual Report was distributed to the Commissioners. The department will apply for a Buckle Up grant from the Wisconsin Department of Transportation to cover the costs of officer overtime during the seat belt enforcement program, scheduled for May and June. The fee for the Safe Boating Course has been set at $10, per Wisconsin Department of Natural Resources requirements. Expenses for offering the course will be submitted to the DNR for reimbursement through the boat patrol program. Sgt. Eric Leet will attend the annual Wisconsin DNR boat patrol training on March 22. Officer Jerry Nye will attend the Standardized Field Sobriety Testing training. Sixteen people graduated from the Citizens’ Police Academy on March 3. The graduation was also attended by former program participants. A permanent part-time dispatcher is needed, and advertising will begin soon. Carpet replacement will begin on March 9, starting with the entrances. The 2004 Squad Car order was placed with EVS. The department participates in the state pricing program for squad cars. Cell phone service for the Sergeants, School Liaison Officer, Chief, and Captain as well as other city officials has been purchased under a state rate available to municipalities. This group purchase will save money. There was no miscellaneous. Moved by Geller, seconded by Nelson to adjourn. Unanimous approval. Meeting adjourned at 9:22 p.m.
Respectfully submitted, Gina Taucher Secretary Minutes of Special Meeting Held Monday March 1, 2004 1. Meeting called to order at 6:30 p.m. Present: Commissioners Kranz, Geller, Taucher and Nelson. Excused: Commissioner Chaudoir. In the absence of Commissioner Chaudoir, Commission Vice Chair Kranz chaired the meeting. 2. The minutes of the meeting held on Monday February 9, 2004 were reviewed. Moved by Nelson, seconded by Geller to approve. Unanimous approval. 3. The Findings and Decision document was corrected to read "Based upon these Findings and the evidence presented, it was moved by Nelson, seconded by Chairman Chaudoir, that…" (Page 3, first full paragraph). Moved by Taucher, seconded by Geller to approve the Proposed Findings and Decision regarding the appeal from a decision of the Port Washington Fire Chief by Joseph and Sue Zankl of the Port Hotel as corrected. Unanimous approval. The document was signed and dated by Commission Vice Chairman Kranz. 4. Moved by Taucher, seconded by Geller to adjourn Unanimous approval. Meeting adjourned at 6:38 p.m. Respectfully Submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday February 9, 2004 Meeting called to order at 7:04 p.m. Present: Commissioners Chaudoir, Taucher, Kranz, Nelson, and Geller; Chief Rudolph; Chief Eernisse; Acting EMS Director James Riley, Port Washington City Attorney Eric Eberhardt. In addition, Port Hotel owners Joe and Susan Zankl, architect Mike Muller, attorney Michael Penkwitz (representing the Zankls), Dan Gengler and Jim Galbraith of the National Fire Sprinkler Association were present for Fire Department item # 3. There were no public appearances. The minutes of the regular meeting held on Monday January 12, 2004, and the special meeting held on Thursday January 15, 2004 were reviewed. Moved by Nelson, seconded by Geller to approve both. Unanimous approval. POLICE DEPARTMENT Police Department bills for January 2004 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. Command, holiday and overtime pay for January 2004 were reviewed. Command Pay 462.00 hours Holiday Pay – New Year’s Day Officers who worked 80.00 hours Officers who did not work 56.00 hours Overtime Pay 115.00 hours Municipal Court income for December 2003 was $14,799.77. The 2003 total was $170,764.77. The carpet in the police building will be replaced as funds become available, beginning with the dispatch area and entrance hall. Long-wearing carpet types will be used. The funds that were budgeted for the project will cover the cost of re-carpeting the dispatch area. In order to free up the funds needed to re-carpet the entrance hall, the department custodian will clean the other carpets in the building with rented equipment, rather than using a cleaning service. Rick Karshna of the Ozaukee County Board of Supervisors requested permission to hold a run in Port Washington to raise money for the courthouse restoration. The run would take place on August 14, 2004 at 7:00 p.m., using the Fish Day Run course. A meeting will be scheduled with the sponsoring group and city officials to discuss concerns regarding the project. Plans for the Safe Boating Course are proceeding. The tentative dates are April 19, 21, 26, 28, May 3 & 5. The Commissioners are invited to attend the Citizens’ Police Academy graduation, scheduled for March 3, 2004 at 6:30 p.m. The 2004 Safety Town will take place June 14 – 25 at Dunwiddie School. The School Liaison officer will participate. Miscellaneous: The Wisconsin Attorney General’s office is sponsoring a series of Public Records, Open Meetings & Public Integrity Seminars. Commissioners Geller and Nelson indicated an interest in attending one of the sessions. AMBULANCE DEPARTMENT Ambulance Department bills for January, 2004 were reviewed. Moved by Nelson, seconded by Taucher, to approve. Unanimous approval. Ambulance calls and run times for January were reviewed. The department received an unexpected rebate of $4800 from the Ford Motor Company on the purchase of the new ambulance. Ambulance revenue was reviewed. January revenue was $17,530.30. The total commission paid to Lifequest Billing Service for 2003 was $22,656.49 on collections of $206,267.78. There was no miscellaneous. FIRE DEPARTMENT Fire Department bills for January, 2004 were reviewed. Moved by Nelson, seconded by Taucher, to approve. Unanimous approval. Chief Eernisse reported that the Fire Chief search committee has reviewed materials from 23 applicants. Nine of the applicants will be asked to prepare videotapes showing them answering 6 questions that were developed by the committee. After viewing the videotapes, the committee will forward a list of finalists to the Commission for interviews. Third installment of the hearing regarding the appeal from Fire Chief’s decision regarding the fire code automatic sprinkler system requirement for the Port Hotel. City Attorney Eberhardt reviewed his letter of January 15, 2004 to the Zankls re: the appeal procedures. In signing this letter the Zankls acknowledged that the procedures set out in the city ordinance were followed, and waived the time limits established by the ordinance. Eberhardt reviewed his letter of January 15 to the Commissioners in which he explained that subcommittees such as the one established at the January 12 Commission meeting are not part of the ordinance; therefore establishing a subcommittee was not a valid response to the appeal. The secretary confirmed that the January 15, 2004 special meeting/tour at the Port Hotel was properly noticed and that all Commissioners, along with Port Hotel Owner Joe Zankl, Mr. Muller, First Assistant Fire Chief David Stricker, and Port Washington Mayor Huebner attended. Minutes taken at that meeting were reviewed and approved by the Commission earlier in the evening. Fire Chief Eernisse reported that on December 11, 2003 he met with the Zankls to review the ordinance regarding fire sprinklers. On January 5, 2004, he sent a letter explaining that the code will be enforced, requiring sprinklers to be installed as the hotel is remodeled. Dan Gengler of the National Fire Sprinkler Association (NFSA) discussed the benefits of fire sprinklers, explaining that to keep a community safe from fire, buildings should have fire prevention, early warning, and fire suppression systems. He explained that building owners benefit from insurance discounts available to buildings with fire sprinklers, and that a fire sprinkler system protects the community and fire fighters, and protects owners from personal liability. He explained that the goals of the NFSA are to train fire service people, represent sprinkler industry interests, and work with Fire Departments to make their environment safer. The cost of adding fire sprinklers was discussed. The minimum cost for a sprinkler system for the Port Hotel project is estimated to be $65,000, up to $90,000 with additional costs. Chief Eernisse added that water department costs associated with the installation of a sprinkler system would include the cost of a larger water line to the hotel, a surcharge of $72 per quarter for the oversize main, and the cost of annual inspections of the system. Gengler explained that while grants are not available for businesses seeking to install fire sprinkler systems, the NFSA is available to work with the Zankls to help them find an affordable solution to this problem. Attorney Penkwitz stated that the Commission has final discretion in the matter. He explained that the remodeling plan, based on state fire code, is more than a "bare minimum" plan, and that there would be no liability on a governing body that granted the requested waiver. Mr. Zankl thanked the Commissioners for spending time on this issue, and cited the benefits to the community of this project, including added housing for tourists, an increased tax base, and job creation. He stated that the building is environmentally friendly, and that it will continue to be a viable business entity in the future. Chief Eernisse stated that while nobody disputes the benefits of the project, there are life safety issues that supercede the benefits. He explained that the City of Port Washington has a Class 3 fire rating for ISO purposes, which is the highest rating possible for a community with a volunteer fire department. He cited the example of the Hoffman House fire, where lives were saved because the building had sprinklers. Gengler stated that while smoke detection is a warning system, it doesn’t extinguish fires. Commissioner Geller cited statistics from the National Fire Protection Association stating that 20 lives are lost each year in sprinklered buildings, while 8000 lives are lost each year in non-sprinklered buildings. Attorney Penkwitz explained that the Port Hotel plans include a state-of-the-art alarm system, and asked that the Commission consider the information presented in the hearing and grant an exception to the code. Zankl explained that the costs of installing a sprinkler system have been explored, and that they are confident that the cost would preclude them from proceeding with the project. He asked that the Commissioners consider the fire safety measures that are included in the remodeling plans: 1 hour fire-rated walls, floors, and doors Existing dumbwaiter will be abandoned Hotel and restaurant will be compartmentalized Fire escapes will be made flush with the landings Monitored fire alarm system Enunciator panel to identify specific trouble spot locations Smoke and heat detectors Pull stations per code New wiring Fire doors Fire extinguishers Quantity of hotel rooms being reduced Hotel will have non-smoking policy Eberhardt reviewed the applicable ordinances, explaining that the Commission can modify, affirm, or reverse the Fire Chief’s determination. Moved by Nelson seconded by Chaudoir to modify the Fire Chief’s denial of the request for an exception to the existing fire code by substituting the fire safety plan submitted by the Zankls for remodeling the Port Hotel. Eberhardt listed the preliminary findings An application for an exception was filed by the Zankls. The Fire Chief denied the request orally on December 11, 2003. The Fire Chief sent a written denial of the request on January 5, 2004. The Zankls requested the opportunity to appeal the Fire Chief’s decision within 30 days of receiving the written decision. The Commission conducted hearings into the matter on January 12 and 15 and February 9, 2004. The evidence was accepted and received into the records. The Zankls waived the timelines established in the city ordinance. The premises are subject to the Fire Protection and Prevention Code: The premises are an existing building; a multi-family dwelling; the Fire Chief has determined that the building constitutes a special fire hazard. Therefore, the sprinkler code is applicable. The Commission has considered the appeal and has personally toured the premises. The Commission has reviewed the proposed fire protection plans. Eberhardt explained that in its consideration, the Commission will need to determine if there are or are not practical difficulties in the way of carrying out the strict letter of the fire code, and whether an exemption from the sprinkler requirement is or is not appropriate. Considerations will include discussion of whether life and property are safeguarded to a responsible degree by the fire protection measures proposed by the Zankls. After discussion, the motion was defeated with 3 nays (Geller, Taucher and Kranz), and 2 ayes (Chaudoir and Nelson). Moved by Geller, seconded by Kranz, that the chief’s decision to deny the exception to the existing fire code be upheld. Motion carried with 3 ayes (Geller, Taucher and Kranz) and 2 nays (Chaudoir and Nelson). To comply with the requirement that written findings and determinations are provided within 20 days, the Commission will meet on March 1 at 6:30 p.m. at the police building to discuss and approve the minutes of the meeting. There was no miscellaneous. Moved by Geller, seconded by Nelson to adjourn. Unanimous approval. Meeting adjourned at 9:22 p.m. Respectfully submitted, Gina Taucher Secretary Minutes of Special Meeting Held Thursday January 15, 2004 Meeting called to order at 6:00 p.m. Present: Chairman Chaudoir; Commissioners Taucher, Kranz, and Geller; Port Hotel owner Joe Zankl; architect Mike Muller; and First Assistant Fire Chief David Stricker. The commission adjourned to the Port Hotel, where they were joined by Port Washington Mayor Huebner. Commissioner Nelson arrived at 6:15 p.m. Mr. Zankl and Mr. Muller conducted a tour of floors 2 and 3 and the basement of the building and reviewed the plans for fire safety protection measures that will be part of the remodeling project. The commissioners returned to the Police Building. Moved by Taucher, seconded by Geller to adjourn. Unanimous approval. Meeting adjourned at 7:00 p.m. Respectfully Submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday January 12, 2004 Meeting called to order at 7:04 p.m. Present: Commissioners Chaudoir, Taucher, Kranz, Nelson, and Geller; Captain Keller; Chief Rudolph; Chief Eernisse; Acting EMS Director James Riley. Public appearances: Port Hotel owners Joe and Susan Zankl and architect Mike Muller. (see Fire Department item #2.) The minutes of the meeting held on Monday December 8, 2003 were reviewed. Moved by Nelson, seconded by Kranz to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for December, 2003 were reviewed. Moved by Nelson, seconded by Taucher, to approve. Unanimous approval. Ambulance revenue was reviewed. December revenue was $19,506.57; total 2003 revenue was $206,267.78. December run times were reviewed. There was no miscellaneous. FIRE DEPARTMENT Fire Department bills for December, 2003 were reviewed. Moved by Nelson, seconded by Kranz, to approve. Unanimous approval. Joe and Susan Zankl requested action by the commission regarding the sprinkler requirement for their Port Hotel remodeling project. Chief Eernisse, in keeping with the city fire code, declined to waive the sprinkler requirement for the hotel. The Zankls asked the commission to overturn the chief’s decision, thereby waiving the sprinkler requirement. Mr. Zankl and Mr. Muller presented a list of safety measures that will be implemented as part of the remodeling project. They believe that these will increase fire safety in the building to a level that is sufficient. They also explained that the cost of a sprinkler system would be prohibitive. Moved by Nelson, seconded by Taucher that a variance from the sprinkler requirement be granted to Mr. Zankl for the Port Hotel remodeling. After discussion, in which the commissioners expressed the need for time to digest the written material that was presented, Commissioners Nelson and Taucher agreed to withdraw their motion. The commissioners will tour the hotel on Thursday January 15 at 6:00 p.m. to gain a better understanding of the proposed safety measures. Commission Chair Chaudoir appointed a subcommittee consisting of Commissioners Geller and Nelson to meet with City Attorney Eric Eberhardt, the Zankls, and Chief Eernisse to discuss the matter further and report back to the commission. Chief Eernisse reported that 21 applications for the full-time Fire Chief position are being reviewed by the panel of area chiefs. The panel will forward a list of 3 or 4 recommended candidates to the commission for interviews, which will be scheduled after the February commission meeting. Fire Department Officer appointments for 2004 were reviewed. Moved by Nelson, seconded by Geller to approve the following appointments: First Assistant Chief: David Stricker Second Assistant Chief: Steve Schmidt Captains: Kevin Ward, James Riley, Grant Smith, Ray Leppla Lieutenants: William Simpson, Thomas Sharbuno Engineers: Jeff Eibs (Chief Engineer), Oliver Travis, Richard Gahan, Thomas Schimke, Michael Didier, Brandon Gregozeski. Unanimous approval. Miscellaneous: Chief Eernisse reported that there were 202 fire calls and 613 ambulance calls in 2003. POLICE DEPARTMENT Police Department bills for December 2003 were reviewed. Moved by Taucher, seconded by Geller to approve. Unanimous approval. Command, holiday and overtime pay for December 2003 were reviewed. Command Pay 284.50 hours Holiday Pay – Christmas Eve Day Officers who worked 57.00 hours Officers who did not work 79.00 hours Holiday Pay – Christmas Day Officers who worked 56.00 hours Officers who did not work 80.00 hours Holiday Pay – New Year’s Eve Day Officers who worked 80.00 hours Officers who did not work 56.00 hours Overtime Pay 125.25 hours Municipal Court income for November was $12,840. The year-to-date total is $155,965. The third session of the Citizens’ Police Academy began on Wednesday, January 7. There are 16 registrants. New, waterproof, breathable fabric raingear has been ordered for the officers. The fabric will be more comfortable than the current rubber raingear. Because the carpet in the police building continues to show wear, a new floor covering product is being considered. If a change is made, the carpet will be replaced as needed, rather than all at once. The department will offer a Safe Boating course in the spring of 2004. Officer Knowski has taken the course from another department in preparation for teaching the course here. The International Association of Chiefs of Police annual conference will be held in October 2004. Moved by Kranz, seconded by Geller to approve Chief Rudolph’s attendance at the conference. Unanimous approval. Miscellaneous: The department will hold a special ceremony recognizing the work of Port Washington’s Crossing Guards at 8:45 a.m. on Wednesday, January 14. Commissioners Geller and Kranz will represent the commission. POLICE & FIRE COMMISSION 1. Because the proposed Policies & Rules for the Police & Fire Commission did not reach the commissioners in a timely manner, it was decided to postpone discussion of same until the February commission meeting. City Attorney Eric Eberhardt will be asked to attend the meeting to advise the commissioners on legal issues relating to the matter. 2. Moved by Nelson, seconded by Geller to adjourn. Unanimous approval. Meeting adjourned at 9:00 p.m. Respectfully submitted, Gina Taucher Secretary |