Minutes |
|||||||||||||
|
Board of Public Works |
|||||||||||||
Tuesday, DECEMBER 14, 2004 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:03 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, and Alderman Karl Leicht. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, WWTP Supt. Kris August and Supt./Street Commissioner Dave Ewig. Absent and Excused: Dan Becker and John May MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Survey Of Alley Asphalt Surfaces: Street Supt. Dave Ewig reviewed this item with the Board Members. He stated that he did a survey of the condition of asphalt surfaces in the City owned alleys. The survey was conducted in November 2004. It ranks the alley surfaces on a scale of 1 to 10 (1 being poor and 10 being good). He reviewed the survey with the Board Members. He would like to resurface all alleys that are rated 2 through 3. These are the alleys that need the most work. Street Supt. Ewig stated that alleys that were resurfaced 5 years ago are in surprisingly good shape. He stated that removing garbage trucks from the alleys has saved a lot of alleys from being resurfaced again. Street Supt. Ewig stated that alleys in the 2 through 4 ranking would need to be completely reconstructed. There is $61,000 budgeted for 2005 to do alley resurfacing. The Street Department would work on the worst alley first and move up through the survey ranking. This would begin in late April or early May. This is informational only. Purchase Of 2005 - 1/2 Ton 2WD Pickup Truck For Street Department: Street Supt. Dave Ewig stated that a technical specification was developed and three (3) sealed quotations were requested pertaining to the purchase of a 2005 - 1/2-ton pickup truck. Two proposals were received with and without trade of a 1982 - 1/2 ton 2 WD Chevrolet pickup truck. Gordie Boucher Chevrolet quoted without trade $13,571.65 and with trade $13,071.65. Schmit Ford quoted without trade $13,293.00 and with trade $13,193.00. Schmit Dodge did not quote. This purchase is a 2005 budgeted item. $17,000 was allocated under Account No. 64110-86. Street Supt. Ewig recommends purchasing this vehicle from Gordie Boucher Chevrolet with trade for $13,071.65. MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to approve the purchase of a 2005 - 1/2 Ton 2 WD Pickup Truck for the Street Department from Gordie Boucher Chevrolet with trade of 1982 - 1/2 ton 2 WD Chevrolet Pickup Truck for $13.071.65 plus applicable taxes and fees. Motion carried unanimously. Purchase Of Parkway Trees: Street Supt. Dave Ewig stated that technical specifications were developed and three quotations were requested pertaining to the purchase of 165 bare root and B&B trees. The quotes were sent to McKay Nursery, Wayside Nursery and Fransee Nursery. Only McKay Nursery responded. Their quote was $11,191.25. 60 B&B trees from the developer's contribution account for $6,297.50; 60 BR trees from tree replacement account number 01-79-54430-630 for $3,000.00; and 45 BR trees from TIF funding. These 165 trees consist of Deborah Maple, Sienna Maple, Regal Elm, and Columnare Maple. This is a budgeted item for 2005. Street Supt. Ewig recommends purchasing 165 trees from McKay Nursery for $11,191.25. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN LEICHT to approve the purchase of 165 bare root and B&B trees from McKay Nursery for $11,191.25. Motion carried unanimously. Amend R. A. Smith Contract For Design Services On Sauk Road: City Engineer Rob Vanden Noven informed the Board Members that RA Smith has been hired by the City to design improvements to East Sauk Road to be constructed next spring. The preliminary design work was performed in August to accommodate Fiduciary's sewer and water installation. The preliminary design was for a 35' wide road. The City Engineer requested that RA Smith provide a cost estimate to re-design to construct a median-boulevard from STH 32 to the first driveway (north side of the motel property). The estimate would be $3,350 for the additional design work. The original cost for design was $9,000. Included in the additional work are engineering services for traffic analysis, and required storm water improvements. The additional cost specifically for the boulevard design is $2,075. The adjacent property owners will pay all cost for design. City Engineer Vanden Noven recommends approval of the amendment. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council of the change order for the existing contract with RA Smith for $3,350 and to change the entrance to a median-boulevard entrance. Motion carried unanimously. Consider Agreement With Gremmer & Associates For Engineering Services For Sunset Road From CTH LL To West City Limits: City Engineer Rob Vanden Noven informed the Board Members that when Kleen Test developed their property on the corner of CTH LL and Sunset Road, the City agreed to improve Sunset Road to an urbanized section. This work is now scheduled for 2005. The City Engineer asked Gremmer and Associates to provide a proposal to perform the design work. Gremmer and Associates designed the sewer and water improvements to Sunset Road in 1999. It seems to be a good fit to have them design the street improvements now. The cost of the design will be split proportionately between the adjacent property owners (the Kleen Test portion is held in an escrow account as part of the 1998 land sale agreement). The City will hold onto the portion of the cost adjacent to the Paneruski property until that land is annexed. The City Engineer recommends approval of the engineering contract with Gremmer and Associates for a cost of $17,900. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY SCHWANZ to recommend approval to the Common Council for an engineering contract with Gremmer and Associates for a cost of $17,900. Motion carried unanimously. Consider Approval Of Facilities And Improvements At Fiduciary Development, New Port Vista, Phase I: City Engineer Rob Vanden Noven reviewed this item with the Board Members. The New Port Vista condominium development has completed the construction of sanitary and storm sewer, water main, and street construction (minus the asphalt surface) for Phase 1. The developer is asking for approval by the City per Section 6.4 of their Developer's Agreement. All work has a warranty of 1 year. Subsequent to that, the City will be responsible for maintenance. The City will assume plowing/salting responsibilities immediately. The City Engineer has reviewed the site with Fiduciary and Ruekert and Mielke, and recommends approval and acceptance of the improvements in the Right-Of-Way. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to recommend approval to the Common Council for the acceptance of the improvements in the Right-of-way for the New Port Vista, Phase I, Fiduciary Development. Motion carried unanimously. Consider Stream Bank Stabilization Proposal: City Engineer Rob Vanden Noven reviewed this item with the Board Members. He stated that back during the rainy season there was some erosion by Ewig's Fish House from the creek. Mr. Gene Ewig has asked the City what could be done. The City Engineer asked Bonestroo and Associates to inspect the retaining wall and the bank of the Sauk Creek for their opinion. Bonestroo stated that there is a need for stabilization. The project is limited to roughly 400 feet of failing retaining wall of the north bank of Sauk Creek immediately west of Wisconsin Street. Bonestroo also informed the City that there are various State grants that would provide up to 70% of funding. This project would cost between $75,000 to $100,000. This item is for informational purposes only. The City Engineer would contact Mr. Ewig in regards to the cost, since this property belongs to Mr. Ewig and not the City. The Board recommended that Mr. Ewig be responsible for the local share of costs. Old Business: Project Updates: Report On DPW Garage Improvements: City Engineer Vanden Noven informed the Board that staff is meeting weekly with the architects. The interior layout is done and staff is working on the façade improvements. Fiduciary Development: City Engineer Vanden Noven informed the Board that Fiduciary has finished the right-of-way improvements and this board has approved and accepted the improvements. Fiduciary is in the process of building two condominiums and the clubhouse. Street lighting is in. Didier Development: City Engineer Vanden Noven informed the Board that the Didier's Development paved last week. They continue to work on sewers on the west side. They plan on coming before the Plan Commission in January with their Final Plat. Kolbach Development: City Engineer Vanden Noven informed the Board that the Kolbach Development is moving right along. They are working on sewer and water, and street work will begin in April or May. Sunrise Water Main Relay Project: City Engineer Vanden Noven informed the Board that only the asphalt binder would be done this year. The base was much weaker than expected. Some landscaping is done and it looks good. State Hwy. 32 - Wisconsin Street/Franklin Street: City Engineer Vanden Noven informed the Board that there is nothing to report at this time. Forthcoming Events: City Engineer Vanden Noven stated that he would be out of town the week of February 8th. The Board of Public Works meeting would have to be rescheduled. ADJOURNMENT: MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN SCHWANZ to adjourn the meeting at 8:12 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Tuesday, NOVEMBER 9, 2004 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, and John May. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, WWTP Supt. Kris August and Supt./Street Commissioner Dave Ewig. Absent and Excused: Dan Becker MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Banner Request From Thomas Jefferson Middle School's Parent Group For Chili Dinner and Fundraiser: Board members reviewed this item. The Chili Dinner and Fundraiser will be held on Friday, January 7, 2005. Board members agreed to hang the Chili Dinner and Fundraiser banner beginning December 22, 2004. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the banner request from Thomas Jefferson Middle School's Parent Group. Motion carried unanimously. Old Business: Consider Revision To Municipal Code Chapter 10: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that the City needed to codify its policy on solid waste collection. The Board needs to decide whether or not the City should eliminate any of its current collection services, namely, 3 and 4 family units and business. The Board, last month, considered removing the dumpster service, but still pick up from businesses whose garbage amounted to 6 bags or less. The Board members had several concerns regarding the ramifications of removing items from the Onyx contract. Board members discussed the pros and cons regarding multi-unit dwellings. City Engineer Vanden Noven provided Board members with a list of what other communities were collecting and not collecting. He also reviewed the cost savings by eliminating dwellings over 4 units and eliminating the dumpster service. Board members had concerns regarding dwelling units above businesses in the downtown area. Most of the Board members agreed to eliminate the solid waste collection for unit dwellings over 2 units and to keep the businesses as is. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN MATTHEWS to recommend to the Common Council to eliminate solid waste collection from multi-unit dwellings over two units continue providing service to business with 2 cubic yard dumpsters, and eliminating solid waste collection from on private roads. Business would stay status quo. Motion carried (4 Ayes; 1 Nay (Leicht)). Project Updates: Report On DPW Garage Improvements: City Engineer Vanden Noven informed the Board that staff had met with Bonestroo on the DPW garage project. He reviewed the changes that were suggested with the Board. City Engineer Vanden Noven reviewed the area where the Park and Recreation Maintenance would be located. He discussed the areas that would be shared by both the DPW and the Park and Recreation employees. He also reviewed the existing areas that would be renovated and the areas that would be built. He discussed the changes to the façade, parking, and landscaping. Street Commissioner Dave Ewig stated that the skate park would be relocated to the east side of Moore Road. Staff hopes to have these plans approved at the December Design Review Board and Plan Commission meetings. North Spring Street Improvements: City Engineer Vanden Noven informed the Board that the street improvements are complete and grass is growing along North Spring Street. Fiduciary Development: LL: City Engineer Vanden Noven informed the Board that Fiduciary has received building permits and have started construction on some of their buildings. The curb and gutter are in and the street has been paved. Didier Development: City Engineer Vanden Noven informed the Board that the Didier's hope to have the paving done on the east side of CTH LL this year. Kolbach Development: City Engineer Vanden Noven informed the Board that the developer is almost finished with the grading. The contractors will be working on the underground utilities next week. The paving should be done by June 2005. The project will be divided into 2 phases. Sunrise Water Main Relay Project: City Engineer Vanden Noven informed the Board that this project is progressing well. There are two more water services to connect. The curbing and street paving should be done by next week. Maritime Drive Resurfacing: City Engineer Vanden Noven informed the Board that this street needed to be resurfaced because of damage to the asphalt. Arby’s, while installing a gas lateral, damaged the street. The street was milled and resurfaced between Bywater Drive and the boulevard. State Hwy. 32 - Wisconsin Street/Franklin Street: City Engineer Vanden Noven informed the Board that next Public Information Meeting would be Tuesday, November 16th. The meeting would begin at 4:30 and the presentation would be at 6:00 p.m. The public is invited and encouraged to attend. City Engineer Vanden Noven reviewed the two proposals for STH 32 with the Board members. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY ALDERMAN MATTHEWS to adjourn the meeting at 8:25 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Tuesday, october 12, 2004 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, John May and Dan Becker. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, and Water Supt./Street Commissioner Dave Ewig. Absent and Excused: WWTP Supt. Kris August MOTION BY DAN BECKER AND SECONDED BY ALDERMAN LEICHT to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Consider STH 32 (North Franklin Street/North Wisconsin Street) Design: City Engineer Vanden Noven reviewed this item with the Board Members. He informed the Board Members that representatives from JJR and Earthtech were present to discuss the design work for STH 32. This project should be completed around 2008. A Public Informational Meeting was held in April of this year. Another Public Informational Meeting will be held in November and a third meeting will be held to review the finished design. The design changes discussed tonight were from comments and suggestions received at the first Public Information Meeting. Captain Mike Keller from the Port Washington Police Department, and Traci Mead from the BID District were present to give their opinions to these new changes. Mr. Frank Pritzlaff and Mr. Richard LeMahieu from Earthtech and Mr. Eric Bardenhagen of JJR reviewed the new design for STH 32 from Grand Avenue to CTH LL with the Board Members. They reviewed the changes to the width of the streets and landscaping possibilities in the downtown area with the Board. They also reviewed the area at the bottom of the hill as a gateway to the downtown. Mr. Pritzlaff, Mr. LeMahieu and Mr. Bardenhagen reviewed the changes to North Wisconsin Street and the streetscapes. They also reviewed changes to the northern entrance to the City. Captain Keller had concerns with the narrowing of North Franklin Street. Traci Mead indicated she desired more landscaping in the downtown area. Board Members were concerned about the new lighting in the downtown area and the planting of trees. Board Members also had questions regarding the alleys in the downtown area. Street Commissioner Ewig had concerns regarding snow plowing, the traffic going up the hill in winter, and the width and the terrace area of North Wisconsin Street. Board Members also discussed the elimination of Swing Street. The next Public Informational Meeting will be held on November 16, 2004. Extension Of Portview Drive to STH 33: City Engineer Vanden Noven reviewed this item with the Board Members. He explained that the Mayor has received requests from residents along Lincoln, Portview and Summit for the Board of Public Works to consider connecting Portview Drive to West Grand Avenue. The City already has a roadway easement that varies between 40 and 50 feet wide, making this connection possible. Over half of the roadway length has already been constructed adjacent to Culvers. The initial estimated cost of construction of a new street and resurfacing of the street would be $65,000. The connection of Portview Drive to West Grand Avenue would lessen the traffic on Summit and Lincoln and would improve overall traffic flow in this area, especially during the reconstruction of STH 33 in 2009. City Engineer Vanden Noven would request that there be no parking on this extension of Portview Drive. Board Members agreed with the City Engineer. City Administrator Grams stated that the four property owners have been notified and three have contacted his office. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend to the Common Council to approve the concept of the extension of Portview Drive to STH 33. Motion carried unanimously. Consider DPW Garage Demolition: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that the abandoned incinerator that abuts Park Street has been deemed useless for City purposes, and is generally un-sellable as is. He is proposing demolition of the facility. City Planner Tetzlaff is recommending that the property be rezoned as CCM (Central City Mix) and divided into two parcels for either single family or duplex development. The minimum lot size is 7,000 square feet with 50 lineal feet of frontage for a single-family lot. City Engineer Vanden Noven recommends that the north hillside adjacent to the City garage remain as City property and re-vegetated to maintain a buffer between the garage and the neighborhood. The land could be valued at $30,000 to $35,000 for each lot. Captain Keller stated that the Police Department uses the building for storage. Street Commissioner Ewig stated that the old bus garage could be improved so it would be suitable for storage for the Police Department. Board Members considered this a good idea. MOTION BY DAN BECKER AND SECONDED BY JOHN MAY to recommend to the Common Council to direct staff to assemble plans and specifications for demolition of incinerator. Motion carried unanimously. Old Business: Consider Revision To Municipal Code Chapter 10: City Engineer Vanden Noven informed the Board Members that last month he presented the opinion of the City Attorney that recommended two things: 1) The City needs to establish a written policy for refuse collection and 2) The City must comply with a new State Law regarding treatment of condos. City Engineer Vanden Noven gave an over view of the cost for garbage and recycling collection for 2004. He also reviewed the costs for 2005. City Engineer Vanden Noven reviewed the collection policies with other communities in the area. City Administrator Mark Grams recommended adopting an ordinance similar to Saukville's. This would result in collection services only being available to single family homes and duplexes regardless of whether or not they are owned as part of a condo association. It is suggested that collections should only be made off of a public street and not private roads. Board Members had concerns with collections from small businesses. The Members agreed that 6 30-gallon bags was the maximum amount of garbage that should be collected from residents and businesses. Board Members suggested talking to Onyx to see in the garbage and recycling contact could be renegotiated. They also suggested that a written policy that included collection up to 2 dwelling units only, only on public roads, not private and that business and dumpster pickup be eliminated if possible, otherwise only businesses with 6 bags or less would be collected. This item will be brought back to the Board at a later date. Consider Banner Request From United Way: City Engineer Vanden Noven reviewed this item with the Board Members. There was a problem regarding an insurance item between Ozaukee County and the United Way. The United Way suggested displaying their banner over North Wisconsin Street starting November 1st. Board Members agreed to this requested. Project Updates: Report On DPW Garage Improvements: City Engineer Vanden Noven informed the Board that staff had met with Bonestroo on the proposed improvements to the DPW garage. Staff is now looking at combining the DPW and Park and Recreation Department together at the DPW garage. The negotiations with Four Seasons for their building have failed. Staff is revisiting the consolidation of the two departments in one area. Bonestroo and staff are working together to get better numbers and getting the contracts together. Staff will meet with Bonestroo to work on design ideas and the need for more storage space. North Spring Street Improvements: City Engineer Vanden Noven informed the Board that the street improvements are almost complete. The contractor is finishing up the landscaping. The pavement marking is almost finished. The streetlights have been installed and are on. A few landscaping items around the pond will be completed next spring. Board Members suggested marking the word "STOP" on the pavement at the intersection of North Spring Street and CTH KK. Fiduciary Development: LL: City Engineer Vanden Noven informed the Board that Fiduciary has finished with their underground work. Curb and gutter are being installed at the site. They have pulled three building permits for their development. The contractor should be ready to pave shortly.. Didier Development: City Engineer Vanden Noven informed the Board that the Didier's Development has the same contractor at the Fiduciary Development. The contractor has started on the underground work on the east side of CTH LL. The paving should be done this year. Storm sewer work is progressing on the west side of CTH LL. Kolbach Development: City Engineer Vanden Noven informed the Board that the developer has started grading this project. The contractors are working on the utilities. Staff doesn't have a signed Developer's Agreement at this time. North Franklin Street Lights: City Engineer Vanden Noven informed the Board that this project is complete and the lights are on. Staff has received good comments on the new lighting. Sunrise Water Main Relay Project: City Engineer Vanden Noven informed the Board that this project should be starting in two weeks. The contractor for the project is Musson and should be completed in three weeks. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: There was none. ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to adjourn the meeting at 9:31 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Thursday, SEPTEMBER 16, 2004 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 11:33 a.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Alderman Karl Leicht, and Dan Becker. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, WWTP Supt. Kris August and Water Supt./Street Commissioner Dave Ewig. Absent and Excused: Alderman Harold Matthews and John May. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Banner Request From United Way: City Engineer Vanden Noven reviewed this item with the Board. The United Way has requested that their banner be displayed above North Wisconsin Street from September 13th through September 24th. Street Commissioner Dave Ewig stated that Jim Burt of Great Lakes Boats has a State approved route along North Wisconsin Street to remove boats from the marina from mid September through November 1st. If the banner were to be displayed on North Wisconsin Street, the Street Department would have to remove the banner each time a boat was removed by Great Lakes. The boats do not have enough clearance under the banner. City Engineer Vanden Noven suggested displaying the banner on the CTH LL overpass bridge. Board Members considered this a good location. The DOT suggested that the City confer with the County on this requested. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the United Way banner being displayed on the overpass bridge of CTH LL and STH 33 subject to it being acceptable to the United Way and Ozaukee County. Motion carried unanimously. Consider Bids For Sunrise Drive Water Main Relay: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that the bids for this project were opened on Tuesday, September 15th. There have been numerous breaks on this water main and it was scheduled for replacement. The Water Utility had budgeted $60,000 for this project, but didn't account for road restoration. City Engineer Vanden Noven estimated the cost to be $90,000. The low bid for this project came in from Musson at $105,737.35. The reason the bid is higher than the Engineer's estimate was because of rapidly increasing costs this year and the relatively small size of the project. Board Members discussed whether to approve the contract for the Sunrise Drive water main relay project for this year or to re-bid the project for next year. MOTION BY ALDERMAN LEICHT AND SECONDED BY DAN BECKER to recommend approval to the Common Council for the low bid from Musson for $105,767.35 for the Sunrise Drive Water Main Relay if the project could be financed this year. Motion carried unanimously. Consider Proposed Intersection Designs For STH 33/LL Intersection: City Engineer Vanden Noven introduced Mark Johnson of the Wisconsin Department of Transportation to the Board Members. Mr. Johnson presented a PowerPoint of various roundabouts within the State of Wisconsin and other states. Board Members asked various questions regarding the roundabout. Board Members were concerned about snowplowing, semi traffic, pedestrian traffic and traffic flow. They also discussed the landscaped area in the center of the roundabout. MOTION BY DAN BECKER AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council of the new designed roundabout. Motion carried unanimously. Old Business: Consider Revision To Municipal Code Chapter 10: City Engineer Vanden Noven reviewed this item with the Board Members. City Administrator Mark Grams informed the Board Members of the recent state ruling that condos must be treated like any other similar dwelling unit. City Engineer Vanden Noven stated that with the large amount of growth expected by the City and the new condominium law, it is time to establish a written collection policy and revise it as necessary. Our 2004 budget for garbage and recycling collection is $219,00, but the actual anticipated amount to be spent is $234,000. The budget for 2005 is $242,500. If we eliminate dumpster collection at businesses and apartments, the savings would be approximately $12,000 per year. City Administrator Grams recommended adopting an ordinance similar to Saukville's. This would result in collection services only being available to single family homes and duplexes regardless of whether or not they are owned as part of a condo association. It is suggested that collection should only be made off of a public street and not a private street. Board Members discussed this item. No action was taken at this time. Project Updates: North Spring Street Improvements: City Engineer Vanden Noven informed the Board that the street had it first layer of asphalt. The streetlights are in, but are waiting for the heads. T. P. Concrete is finishing the sidewalks and restoration has begun. Fiduciary Development: LL: City Engineer Vanden Noven informed the Board that Fiduciary has finished with their utilities and have begun moving grading. Didier Development: City Engineer Vanden Noven informed the Board that the Didier's Development has started working on utilities. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: There was none. ADJOURNMENT: MOTION BY DAN BECKER AND SECONDED BY ALDERMAN LEICHT to adjourn the meeting at 1:55 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, AUGUST 10, 2004 Vice-Chairman John May called the City of Port Washington Board of Public Works meeting to order at 7:01 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Alderman Karl Leicht, Alderman Harold Matthews, and Dan Becker. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, and Water Supt./Street Commissioner Dave Ewig. Absent and Excused: Tom Veale and WWTP Supt. Kris August. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Consider Proposed Street Lighting For Newport Vista Development: City Engineer Vanden Noven reviewed this item with the Board. Fiduciary has decided to install a WE Energies lighting system along their public street (Newport Vista Drive). They are proposing coach fixtures on concrete poles, identical to the street light right in front of City Hall. Fiduciary would like to install a system that meets the minimum IES standards for lighting for local access streets. The condo association will pay the monthly maintenance fee and the City will pay the monthly electrical costs (approximately $4/month per pole x 8 poles) Board Members discussed the various lighting plans and agreed to the layout #1 with 150 watts per fixture. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve layout #1 for the proposed street lighting plan for Newport Vista Development. Motion carried unanimously. Old Business: Consider Revised DPW Garage Study: City Engineer Vanden Noven reviewed this item with the Board Members. He informed the members that Bonestroo & Associates presented their report on the DPW/Park & Recreation Facility needs analysis. Staff has subsequently reviewed Bonestroo's conclusions, and has reduced the size of the expansion and other improvements. The project would consist of razing of the portion of the building that formerly served as the incinerator and now houses the office, break room/bathroom, sign shop, mechanic's shop, and storage. New facilities would be built in the same location. The heated garage would remain, with improvements made to the HV system, electrical system, doors, insulation, etc., and it would not be expanded. The Park and Recreation Department would pursue the purchase of the 4 Seasons Facility and upgrades to that facility are likely to be less than half of what the Bonestroo indicates. Jay Jansen has received quotes from local electrical and mechanical contractors that have been much lower than what is in the report. The estimated cost will be borrowed in 2005 to cover the City Garage improvements, potential purchase of the 4 Seasons Building (including renovations), and professional fees for design and construction. Board Members discussed this item and agreed to the renovation of the City Garage. MOTION BY DAN BECKER AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council to negotiate a contract with Bonestroo for design of improvements to the City Garage only. Fees will be 7% of construction, based on their estimate of $1,922,500. Motion carried unanimously. Project Updates: 2004 Sidewalk Improvements: City Engineer Vanden Noven informed the Board that Cape and Sons have finished the sidewalk project. The final assessment letters would be going in the mail shortly. The total cost for the project was approximately $145,000. STH 33 Bike/Pedestrian Path: City Engineer Vanden Noven informed the Board that work on this Bike/Pedestrian path has begun. There was a slight delay with the rain. The DPW crew is on summer hours, working 4 nine hour days. Several sections have been paved. Street Commissioner Ewig stated the Bike/Pedestrian path would be completed in a couple more weeks. STH 33/LL Intersection Design: City Engineer Vanden Noven informed the Board that there would be a joint meeting of the Board of Public Works and the Common Council on Tuesday, August 17th to review the presentation of a roundabout. Board Members will be able to ask questions about the roundabout proposed. This will be informational only. STH 33/LL Urbanization Of CTH LL: City Engineer Vanden Noven informed the Board that the DOT and Ayres are still working on cost estimates. North Spring Street Improvements: City Engineer Vanden Noven informed the Board that construction has begun on North Spring Street. Revision To Municipal Code Chapter 10 (Solid Waste Collection): City Engineer Vanden Noven informed the Board that the City Attorney is working on an opinion, which will be discussed at the September meeting. Fiduciary Development: City Engineer Vanden Noven informed the Board that Fiduciary has broken ground on their development. Utilities will be added in the next couple of weeks. Didier Development: City Engineer Vanden Noven informed the Board that the Didier's Development has broken ground on the east side of CTH LL. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: There was none. ADJOURNMENT: MOTION BY DAN BECKER AND SECONDED BY ALDERMAN LEICHT to adjourn the meeting at 8:01 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, JULY 13, 2004 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:04 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Alderman Karl Leicht, Alderman Harold Matthews, Dan Becker, and John May. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, and WWTP Supt. Kris August and Water Supt./Street Commissioner Dave Ewig. MOTION BY DAN BECKER AND SECONDED BY ALDERMAN SCHWANZ to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Consider Architectural Study Report On The DPW Garage: City Engineer Vanden Noven introduced Paul Ehrlich and Rich Blum from Bonestroo, Rosene, Anderlik & Associates, Inc. Bonestroo & Associates were awarded a contract to do a need assessment for our DPW garage. The existing facility is not code compliant and is in need of renovation. The Park and Recreation Department gave their facility to the School District last year and they are in need of a permanent facility. Also, there is a general lack of storage space in the City, and so the incinerator, Quonset hut and City Hall are packed with vehicles and other items from the Police Department, marina, Park and Rec, and DPW. It is the City's intention to ultimately sell or demolish the incinerator, and take down the Quonset hut, and consolidate all of our storage at the DPW and/or Park and Rec facility. Mr. Ehrlich and Mr. Blum presented three options for the Board members. The three options are: Option #1: Demolish the original incinerator building; its chimney and the existing repair area addition to build an 11,000 sq. ft. addition. The north storage garage would be expanded by about 7,200 sq. ft. The existing vehicle storage areas would be renovated. The Four Seasons Facility would be purchased and remodeled. The cost for this option would be $3,501,660 not including the purchase of the Four Season Facility for additional $225,000. Option #2: This option would follow Option #1 recommendations but would not include purchasing the Four Seasons Facility. It does recommend that the north garage be expanded an additional 5,000 sq. ft. and an additional 3,500 sq. ft. would be constructed to include office, storage space, support areas and a repair area for the Park and Recreation Department. This option would cost $3,966,6900. Option #3: This option would provide a new facility about 40,100 sq. ft. in size. It would require the demolition of the existing DPW facility. The cost would be $4,994,700. Mr. Ehrlich and Mr. Blum recommended Option #2 to the Board. Board Members discussed the various options, the demolition of the DPW buildings and the code complaints. Board Members also discussed the borrowing of monies with City Administrator Grams. Board Members asked that staff review the options and see what would work within the budget. This item will be reviewed again. Consider Revisions To Chapter 10.09 Of The Municipal Code: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that the rules and regulations in Chapter 10.09 of the Municipal Code are loosely defined. He would like to create a codified list of locations that are eligible for garbage collection. The unwritten policy has been to collect from multi-family buildings of 4 or less units. Any business or other establishment requesting service is eligible if their weekly refuse can fit into a 2 cubic yard dumpster. If this is the case, we are not applying this equally, as there are residences, businesses, and other institutions that currently qualify, but do not receive services. Board Members discussed the refuse collection issue. City Administrator Grams stated that condos and multi-family units on private roads were not collected. The City and its contractors do not go on private property. He also explained that there is a new proposed law in the State Government to have municipalities treat condos the same as single-family unit when collecting refuse. Board Members discussed different options and City Administrator Grams stated he would contact the League to get more information. This item would be brought back next month. Discuss Refuse Dumpster For Kasha's Old World Café Located At 309 North Franklin Street: City Engineer Vanden Noven reviewed this item with the Board Members. Kasha's Old World Café is requesting garbage collection service (2 cubic yard dumpster) from the City. Kasha's has received permission from the M & I Bank to place a dumpster in their parking lot. They were present to answer any questions the Board Members might have. Board Members discussed this issue. Alderman Schwanz stated that he did not like having dumpsters on the sidewalk. An example was the new Goosey's Galley on East Main and North Franklin. Board Members discussed the locations of dumpsters, fencing around dumpsters, and the possibility of sharing dumpsters. Kasha's agreed to talk to M & I to fence in their dumpster and landscape around it. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to approve a 2 cubic yard dumpster for Kasha's Old World Café and make arrangements for a proper location. Motion carried unanimously. Discuss Right-Of-Way Permit For Kasha's Old World Café Located At 309 North Franklin Street: Chairman Veale reviewed this item for the Board Members. Kasha's Old World Café is requesting permission for outdoor dining. They need a favorable recommendation from the Board of Public Works before going to the Plan Commission for their approval. City Engineer Vanden Noven informed the Board that five (5) feet of clear sidewalk must be maintained at all times, no alcohol is to be served, and the tables and chairs should be secured so they are not moved or blown away by wind. If approved, the applicant must provide the City with proof of continuous liability insurance coverage and an annual renewable license is required. Board Members discussed this item and thought it was an excellent idea. City Administrator Grams questioned the footage for right-of-way. Board Member Becker stated he stepped it off. The owner of Kasha's stated that the chairs and tables are brought in every night and will continue to do so. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to recommend approval to the Plan Commission. Motion carried unanimously. Approval For Snowplow For The New Wastewater Treatment Plant Truck: Supt. Kris August informed the Board that he is requesting approval for a new snowplow for the 2004 GMC truck that was purchased this spring. He stated that he had received three quotes, which included the plow and labor. The quotes were: Bob Fish GMC for $3,100; 5 Corners GMC for $3,228.00 and Gordie Boucher for $3,400. The quote is for a Western Pro 7' 6" straight blade, steel commercial grade, Model UTP75. The new truck was purchased for $15,900 and $27,000 was budgeted. The money remaining in the account would be used to pay for the snowplow. Supt. August recommended purchasing the snowplow from Bob Fish for $3,100 because this is the dealer that the truck was purchased from and it is also the lowest bid. Using Bob Fish would also make any warranty work in the future easier since we would be working with the same dealership. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to approve the purchase of the Western Pro 7' 6" straight blade, steel commercial grade, Model UTP75 snowplow from Bob Fish for a cost of $3,100 including labor. Motion carried unanimously. Approval For Monies For Sludge Disposal Land Rent: Wastewater Supt. August is requesting approval of monies for 36 acres of land for sludge disposal. Due to the wet weather this spring and the limited farmland available for land spreading, Wastewater has rented land from Gary Bichler for sludge disposal. The cost is $90.00 per acre for a cost of $3,240.00. This money was budgeted in the 2004 Budget under Sludge Disposal. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to approve the money for land rental of $3,240.00 for sludge disposal. Motion carried unanimously. Approval For Wastewater Aeration Tank Cleaning: Wastewater Supt. August is requesting approval for the cleaning of the aeration basin #1 at the plant. He stated that there is 2 feet of sludge in the bottom on the basin and the sludge needs to be removed for a thorough cleaning of the basin. He has received two quotes that include the removal of the sludge and the land spreading of the sludge. The quote received from East Central Pumping is $6,675.00 but requires the help of one of the Wastewater employees. The quote received from Onyx Special Services is $6,685.00, and requires no help from Wastewater employees and will take three days. Wastewater Supt. August recommends accepting Onyx Special Services quote for the cleaning of aeration basin #1. Onyx Special Services has the manpower and the equipment to perform this job with the least effect on the plant. ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the quote from Onyx Special Services in the amount of $6,685.00 for cleaning and removal of sludge from aeration basin #1. Motion carried unanimously. Approve R. A. Smith Contract For Sauk Road Design Services: City Engineer Vanden Noven reviewed the proposal for design and construction related services for roadway improvements to Sauk Road from STH 32 to the first entrance of the proposed Fiduciary Development (approximately 700 lineal feet) with the Board Members. R. A. Smith was chosen for this design because they were the designers of the recently completed STH 32 reconstruction project. Their sister company, National Survey, designed the Fiduciary development. They have all of the survey data, knowledge of the area, and ability to best coordinate between the existing and proposed infrastructure. It is unlikely that this project will be built for at least 2 or 3 years, but staff felt that it was prudent to design it now so that it could be coordinated with the proposed utility extension and there would be no conflicts later. The cost of $16,500 would be split between the two developers, Fiduciary and PASCO. Fiduciary agrees that now is a good time to do the design. Staff recommends executing a contract with R. A. Smith for the design and the construction related services for roadway improvements to Sauk Road from STH 32 to the first entrance of the proposed Fiduciary Development (approximately 700 lineal feet). Alderman Leicht stated that they did a good job on STH 32 and South Spring Street. MOTION BY DAN BECKER AND SECONDED BY JOHN MAY to recommend to the Common Council the approval of $16,500 for a contract with R. A. Smith for the design and the construction related services for roadway improvements to Sauk Road from STH 32 to the first entrance of the proposed Fiduciary Development (approximately 700 lineal feet). Motion carried unanimously. Consider Improvements To CTH LL In Conjunction With STH 33 Improvements: City Engineer Vanden Noven reviewed this item for the Board Members. He stated that he is working with Ayres Associates and the WDOT on proposed improvements to STH 33, which is to be constructed in 2008 or 2009. This project would include the reconstruction of CTH LL to Second Avenue south and the north off-ramp on the north. The proposed design would match the existing rural profile. City Engineer Vanden Noven stated that with the rapidly approaching residential and commercial development in this area, it is the appropriate time to consider whether or not the City should urbanize this section extending it to the Didier subdivision on the north, and installing sidewalks, and curb and gutter. The cost of the curb and sidewalks would be paid entirely by the City. The cost of the pavement and all associated grading would be paid by the DOT. Board Members considered this a good idea especially for safety purposes and recommends staff look into it more. City Engineer Vanden Noven stated that he would request that Ayres Associates provide cost estimates for urbanizing CTH LL from the Didier Subdivision to Second Avenue for presentation at a future meeting. Consider Special Meeting To Consider The Proposed Intersection Of STH 33/CTH LL: City Engineer Vanden Noven reviewed this item with the Board Members. The WDOT has concluded that the construction of a "round-a-bout" is a viable alternative to a standard signalized intersection at STH 33 and CTH LL. Roundabouts ultimately move traffic more efficiently than signalized intersections. The initial study done on this particular intersection indicated that the level of service for a roundabout would be an "A", while a signalized intersection would be in the "B-C" range. Roundabouts serve to calm traffic. Ayres would make a presentation on the pros and cons of roundabouts at a Common Council meeting in August or September. Members of the Board of Public Works, Ozaukee County Highway Committee, the Police Chief and Fire Chief would be invited to attend. Board Members were interested in a presentation about roundabouts. They had concerns with traffic flow and traffic speeds. Some members had concerns with truck traffic and vehicles with boat trailers. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to have Ayres do a presentation at a Common Council to discuss a roundabout at the intersection of STH 33 and CTH LL. An invitation would be extended to the Ozaukee County Highway Committee, the Police Chief and Fire Chief. Motion carried (5 Ayes, 1 Nay (Schwanz)). Old Business: Discuss WE Energies Policies On Street Light Repairs: City Engineer Vanden Noven reviewed this item with the Board Members. At last month’s meeting, Alderman Leicht expressed dissatisfaction with the response time that the City is getting from WE Energies when it is reported that a streetlight is not lit. City Engineer Vanden Noven met with Cindy Glander of WE Energies, Police Chief Rudolph and Police Capt. Keller on this issue. WE Energies has supplied us with their written policy on street light maintenance. It appears that the biggest problem was with communication between all the parties. Staff now receives emails from WE Energies regarding which street lights are out, what the problem was, who owns the lights, and when they were repaired. Police Chief Rudolph and the Engineering staff are very satisfied with WE Energies’ actions taken to resolve these issues. Consider North Franklin Street Light Replacement: City Engineer Vanden Noven reviewed this item for the Board Members. He received a contract agreement from WE Energies to replace 27 - 175 Watt Metal Halide Coach Lamps and 1 - 150 Watt HPS Coach Lamp with 26 - 150 Watt HPS Paragon Fixtures. The reason that 28 lamps are being replaced with 26 lamps is that we have two poles with double fixtures that will be replaced by single fixtures. The 26 fixtures that we are buying also include the 5 lamps from the demo. The 26 fixtures would cost $31,200 less the reimbursement for the dual fixtures of $2,101.80 for a total cost of $29,098.20, which would be paid by TIF. The earliest these lights can be installed would be late August or early September. We will not be invoiced for the lights until October of 2004 and the cash will be available in December of 2004. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council for the purchase of 26 - 150 Watt HPS Paragon Fixtures to replace the fixtures in the downtown area at a cost of $29,098.20 from WE Energies. Motion carried unanimously. Consider North Spring Street Street Lights: City Engineer Vanden Noven informed the Board Members that WE Energies had done a preliminary layout for lighting on North Spring Street requiring 19 poles and fixtures. This layout was based on Paragon lights. City Engineer Vanden Noven recommended using the metal halide lamps from North Franklin Street. With the City Engineer's recommendation and following WE Energies layout, we will need to use 23 poles and fixtures in order to meet the minimum IES standards for street lighting. The lighting pattern will be about half the average foot-candle illumination that the City has on Webster Street. The City Engineer feels that it is appropriate to have lower intensity lighting on this portion of North Spring Street to preserve the semi-rural character. Board Members discussed the lighting and agreed with the City Engineer's recommendation. The estimated cost for the 23 concrete poles with the metal halide fixtures will be approximately $40,000 to $45,000. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council to direct WE Energies to design a street light system with 23 fixtures for North Spring Street. Motion carried unanimously. Project Updates: Sidewalk Project (Sidewalks By TJMS Volleyball Courts Replaced): City Engineer Vanden Noven informed the Board that these sidewalks have been marked for replacement. These sidewalks could have buckled because of the high heat. North Spring Street: City Engineer Vanden Noven informed the Board that the North Spring Street should begin about the first week in August and should be complete by mid-September. The project should take about six weeks. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: DPW Storm Sewer Replacement Of Storm Sewer Off Powers Street: Street Commissioner Ewig commented on the storm sewer that failed on North Powers Street. He stated that this storm sewer must have been deteriorating for some time. It was a tin pipe and the pipe had failed in more than one place. The City hired an excavator to do some of the work and the repairs took 4 days to complete. Crosswalk at Holiday Inn: Street Commissioner Ewig commented on the crosswalk on East Grand Avenue in front of the Holiday Inn. He stated that the crosswalk has been there for at least 5 to 7 years. The Street Commissioner and the City Engineer are discussing different ideas for the crosswalk. Street Commissioner Ewig stated that the City Engineer had some good ideas especially the bump out. Board Members discussed the bump out and the slope of the sidewalk. Staff will continue to update the Board Members on this item. ADJOURNMENT: MOTION BY ALDERMAN LEICHT AND SECONDED BY DAN BECKER to adjourn the meeting at 9:06 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, JUNE 8, 2004 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Alderman Karl Leicht, Alderman Harold Matthews, Dan Becker, and John May. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, and WWTP Supt. Kris August. Absent and excused: David Ewig, Water Supt./Street Commissioner. MOTION BY ALDERMAN HAROLD MATTHEWS AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. DPW/City Engineers Report: Report From The Office Of The Commission Of Railroad: City Engineer Vanden Noven introduced Dave Schwengel from the Office of the Commissioner of Railroads to the Board Members. Mr. Schwengel presented a study on the unsignalized railroad crossings in the City of Port Washington. Mr. Schwengel stated that he is in communications with Senator Panzer's office regarding the crossing signals needed in this area. Mr. Schwengel reported on the railroad crossings at West Oakland Avenue, West Grand Avenue (STH 32) and North Moore Road (CTH KK). The Union Pacific Railroad has trains that pass through the City at a speed of 35 mph. At the West Oakland Avenue crossing, Mr. Schwengel is recommending that the unused spur tracks east of the main line be removed. The crossing surface should be replaced with concrete panel crossing. He recommends installing new crossing signals with gates with Constant-Warning-Time circuitry and 12-inch LED light units. He recommends that due to the circuit overlap with West Grand Avenue (STH 32), this installation should be done in conjunction with new signals at West Grand Avenue (STH 32) during the 2004 construction season if possible. Mr. Schwengel also recommends that approach and clearing sight distances should be improved to the extent practicable by establishing clearing and grading vision triangles and clearing sight distance areas. These areas could be maintained with mowing done by the City under a beautification easement agreement with the railroad. At the West Grand Avenue (STH 32) crossing, Mr. Schwengel recommends the replacement of the present crossing surface with a concrete panel crossing. The installation of new crossing signals with gates, Constant-Warning-Time circuitry and 12-inch LED mast-mounted and cantilevered flashing lights. Due to the circuit overlap with the West Oakland Avenue crossing, this installation should be done in conjunction with new signals at West Grand Avenue (STH 32), during the 2004 construction season if possible. He also recommends the improvement of the approach and clearing sight distances to the extent practicable by establishing, clearing and grading vision triangles and clearing sight distance areas. These areas could be maintained with mowing done by the City under a beautification easement agreement with the railroad. He also recommends the installation of a suitable fence along the east right-of-way line bordering West Side Park early in 2004. At the North Moore Road (CTH KK) crossing, Mr. Schwengel recommends the replacement of the current deteriorated crossing surface with a concrete panel crossing. The installation of new crossing signals with gates, Constant-Warning-Time circuitry and 12-inch LED flashing lights. He also recommends the improving the approach and clearing sight distances to the extent practicable by establishing clearing and grading vision triangles and clearing sight distance areas. These areas could be maintained with mowing done by the City and/or County under a beautification easement agreement with the railroad. He recommends that these improvements be completed no later than the end of the 2005 construction season. Mr. Schwengel recommends that the cost of these improvements for signals be split between the state and federal governments, with local government picking up incidental costs such as signs, pavement markings, etc. Mr. Schwengel would like a letter of support from the City approving the recommendations as presented with cost of the signals being paid for by the State and Federal Government and the City paying for the incidentals such as clearing the vision triangles, payment marking and signage. Board members discussed this item. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to recommend Common Council draft a letter in support of the railroad crossing improvement per Mr. Schwengel's report. Motion carried unanimously. Discuss Complaint Received From Independence First: City Engineer Vanden Noven informed the Board that that the City had received a letter from Independence First, a resource center and advocacy group for people with disabilities. They received a complaint from a new Port Washington resident who is in a manual wheel chair. The complaint is focused on the sidewalk/crosswalk/driveway at the Holiday Inn. The slope is too steep, and the crosswalk lacks a wheelchair ramp. City Engineer Vanden Noven stated that he has yet to research the legal aspect of their complaint, but will do so with the assistance of the City Attorney. City Engineer Vanden Noven did investigate the cost of the modification being requested and that rough estimate would be around $5,000. Members discussed the slope of the sidewalk and the crosswalk. City Engineer Vanden Noven suggested a bump out in front of the hotel for a ramp. This item is only information at this time and will be brought back to the Board. Complaints About WE Energies Timely Repair Of Street Lights: Alderman Leicht has received complaints regarding the timely manner in which the streetlights are repaired. Citizens are complaining that it takes weeks to repair a streetlight when they are not working properly. City Administrator Grams stated that repairing streetlights are a low priority for WE Energies. Members stated that when lights are out, they don't serve their purpose. City Engineer Vanden Noven informed the Board that he would check into this item before the next meeting. New Business Consider Bids For North Spring Street Reconstruction: City Engineer Vanden Noven informed the Board Members that the bids for this project were received on June 3, 2004. He was very happy with the results. There were two bidders. Scott Construction for $393,012.50 and Payne & Dolan for $389,879.50. Both bids were within $4,000 of each other. He had estimated the cost at $420,110. City Engineer Vanden Noven stated that Payne & Dolan performed satisfactorily on the Webster Street project last year. They intend on using the same sub-contractors as last year, with the exception of TP Concrete, who will construct the curb and gutter and sidewalk. All sub-contractors have performed satisfactorily for the City in the past as well. He recommends accepting the bid from Payne & Dolan for $389,879.50. Board Members discussed the bids. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to recommend hiring Payne & Dolan for work on the North Spring Street project for $389,879.50 for reconstruction and paving of North Spring Street with the monies to come from the TIF District. Motion carried unanimously. Consider Agreement With Gremmer & Associates For Construction Staking On North Spring Street: City Engineer Vanden Noven informed the Board Members that part of the North Spring Street reconstruction requires staking. It is the City's responsibility to provide construction stakes for this project. City Engineer Vanden Noven recommends that Gremmer and Associates do the staking for this project. The cost is not to exceed $9,800. Board Members discussed this item and agreed with the City Engineer. This cost was original included in the budget and will be shared by the TIF, Lake Ridge Development and Special Assessments. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to recommend accepting Gremmer's proposal for staking the construction site of North Spring Street prior to construction for a cost not to exceed $9,800. Motion carried unanimously. Consider Contract For Inspection Services For North Spring Street: City Engineer Vanden Noven informed the Board Members that the construction on North Spring Street would need to be inspected. Our current department workload will not allow for inspection by our Engineer Tech Ross Kroeger. City Engineer Vanden Noven is working with various engineering firms to locate an inspector for this project. The inspection costs were included in the original budget and will be shared by the TIF, Lake Ridge Development and Special Assessments. The inspector for this project will document what is going on, coordinate with Simplicity and the Apartment complex, work with traffic control and look out for the City's best interest. This is informational only. Kids From Wisconsin Banner: The City received a letter from Mr. Joseph Groh regarding a banner for the Kids from Wisconsin. The Kids from Wisconsin will be performing on Tuesday, July 27th and Mr. Groh would like the banner hung across North Wisconsin Street from Wednesday, July 21st until the day after the show. Dan Becker stated that this happens every year with the Kids from Wisconsin banner conflicting with the Lion's Fest banner. Members discussed the dates and recommend that the Kids from Wisconsin Banner be hung on the Monday after Fish Day and removed on Monday, July 26th. The Lions' banner would be hung on Monday, July 26th until Monday after Lion's fest. Mr. Groh will be contacted regarding these dates. MOTION BY ALDERMAN KARL LEICHT AND SECONDED BY ALDRMAN MATTHEWS to approve the banner for Kids from Wisconsin be hung from July 19th to July 26th. Motion carried unanimously Consider Proposed Sidewalk At Pierre Lane Between North Wisconsin Street and Alley (703 North Wisconsin Street): City Engineer Vanden Noven stated that in April, the Board of Public Works questioned the absence of sidewalks on Pierre Lane at 703 North Wisconsin Street. Staff would try to include this property in this year's sidewalk replacement project. We have since discovered that the Right-Of-Way at that location is only 30' wide and the property line is located only 2-1/2 feet behind the curb. We cannot construct a 4' wide sidewalk without obtaining an easement, purchasing additional right-of-way, narrowing the road, or shifting the road. Complicating matters is that the house is currently up for sale. The sidewalk construction would be special assessed at 100%, but any land acquisition or shifting or narrowing of the roadway would be at the City's expense. Board Members discussed this item. They recommended waiting until North Wisconsin Street is reconstructed or the reconstruction of Pierre Street. This item was tabled until the North Wisconsin Street Reconstruction Project is discussed in the future.
Old Business Consider North Franklin Street Street Light Replacement and Consider North Spring Street Street Lights Agreement With WE Energies: City Engineer Vanden Noven informed the Board that he had received a preliminary light layout from WE Energies for the North Spring Street Project. It has 19 lights. There are currently 23 Metal Halide lights on North Franklin Street, 30 lights if you count the ones on the side streets around each radius. The Board had discussed the possibility of moving the lights from Franklin Street to North Spring Street and purchasing HPS Paragon fixtures for North Spring Street from the TIF. This would cost approximately $1,200 per fixture. Staff has not received a contract from WE Energies as yet, so no action will be taken on the contract. Members discussed moving the lights from North Franklin Street to North Spring Street. All members agreed that it would be a good idea to move the lights, all 30, from North Franklin Street to North Spring Street and replace the lights downtown with the lights proposed for North Spring Street. Project Updates: City Engineer Vanden Noven informed the Board that the Sidewalk Replacement Project would start the week of June 14th and that it should take approximately 4 weeks. Board Members discussed the sidewalk program and requested that the sidewalk by the Thomas Jefferson Middle School volleyball courts on North Grant Street be look at. Some sidewalks in that area need to be replaced. City Engineer Vanden Noven also mentioned that there was a small wash out on the hillside east of North Power Street and that a storm sewer failed from North Power Street to the American Legion that needed to be repaired. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: Chairman Veale stated that there was a wash out on the road leading to Upper Lake Park and requested gravel be laid down. City Engineer Vanden Noven informed the Board that the parking lot behind Smith Brothers where there is asphalt islands would be replaced with landscaping. The City is donating the labor and the BID is paying for the landscaping. The Marina will maintain the plantings. ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to adjourn the meeting at 8:21 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, MAY 11, 2004 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Alderman Karl Leicht, Alderman Harold Matthews and John May. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, WWTP Supt. Joe Mueller, WWTP Supt. Kris August, and David Ewig, Water Supt./Street Commissioner. Absent and excused: Dan Becker. MOTION BY ALDERMAN ARMIN SCHWANZ AND SECONDED BY ALDERMAN KARL LEICHT to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. ELECTION OF OFFICERS: Chairman Veale accepted nominations for new Chairman. MOVED BY ALDERMAN HAROLD MATTHEWS AND SECONDED BY ALDERMAN KARL LEICHT to nominate Tom Veale for Chairman. MOVED BY ALDERMAN ARMIN SCHWANZ AND SECONDED BY ALDERMAN KARL LEICHT to close the nomination. Motion Carried Unanimously. Chairman Veale accepted nominations for new Vice-Chairman. MOVED BY ALDERMAN KARL LEICHT AND SECONDED BY ALDERMAN ARMIN SCHWANZ to nominate John May for Vice-Chairman. MOVED BY ALDERMAN HAROLD MATTHEWS AND SECONDED BY ALDERMAN KARL LEICHT to close the nominations. Motion Carried Unanimously. Chairman's Business: Chairman Tom Veale thanked Joe Mueller for all of his help. Joe Mueller thanked the Board for all of their input for the new Wastewater Treatment Plant and the Lift Station. He also thanked everyone for attending his retirement party. Chairman Veale then welcomed Kris August to his new position. DPW/City Engineers Report: Consider Sewer Backup Problem at 1203 Nelson Drive: City Administrator Mark Grams informed the Board that Mr. Brian McCutcheon was appearing before the Board tonight because he had a backup problem in his basement on March 10, 2004. Mr. McCutcheon found the backup in his basement and called a plumber. The plumber found that the problem was with the sewer main. The City was called and corrected the problem. Mr. McCutcheon would like the City to pay the $111.94 that is owed to the plumber. City Administrator Grams stated that the City has a policy where the City is called by the homeowner or the plumber to investigate the backup. The City checks the sewer main in the street first and if it is not the City's problem, the plumber is called to check the home. Mr. Brian McCutcheon stated that he would like the City to pay his plumber's bill because the problem was in the City's sewer main and not in his home. He stated that this was the fourth time he had had problems with backup and he has always called the plumber. He stated that he never knew about this policy of calling the City first. Mr. McCutcheon stated "there has never been information in the newsletter or on cable about calling the City first for sewer backups. Everybody knows you call the plumber first. This is very poor communication. The $111.94 is nothing really." He stated when the City crew came to fix the problem, they stated that it was the City's problem and the City would take care of it. Now the City won't pay the plumber’s bill. He stated, "the citizens don't know about this policy. What happens after hours? Who do you call?" Mr. McCutcheon stated that his neighbors, the Rismeyers, had the same problem and the City took care of it. City Administrator Grams stated that this policy has been in effect for several years. The City checked its records and couldn't find any payment to the Rismeyers. Our policy is not unusual. A lot of communities have the same policy. Wastewater Supt. Joe Mueller stated that there was a small article in the City's newsletter. The policy is getting out. Water Supt. Dave Ewig stated that this is not a policy change, that this policy as been around for a while. The homeowner called Greisch Plumbing and not the City. This plumbing bill is between the homeowner and the plumber. Homeowners should call the water plant or the police if they have a backup. We will send someone up to check it out and let the homeowner know. If it is our problem, we will take care of it. Any homeowner can call a plumber, but if it is the City's problem, the homeowner still has to pay the plumber. Mr. McCutcheon stated that was all good and well but, he was not informed about the policy and Greisch is still out $111.94. Board members discussed Mr. McCutcheon's problem. MOTION BY JOHN MAY to pay one-half of the Greisch Plumbing bill. Motion failed for lack of a second. WWTP Supt. Mueller reminded the Board that the City is laying ourselves open to similar claims. The City met the liability to service the sanitary sewers. This Board would be setting a precedent if they paid this bill. The Board Members recommend that staff send out letters to all plumbers in the area to remind them about the backup policy. Consider Modifications To New Subdivision Street Requirements: City Engineer Vanden Noven informed the Board that last month the Board recommended to the Council that all future subdivisions require concrete streets. The Council requested that the Board of Public Works review this item again. City Engineer Vanden Noven stated that he has researched several communities and found that the City of Port Washington uses the least amount of asphalt over crushed aggregate base course. The City uses 3-1/2" asphalt over 8" of CABC. The surrounding communities use anywhere from 4" to 6" of asphalt and 8" to 12" of CABC. The following communities require concrete streets in new subdivisions: They are Sheboygan, Manitowoc, Two Rivers, Oshkosh, Kaukauna, Appleton, Little Chute and Kimberly. City Engineer Vanden Noven reviewed the various subdivisions that were being developed in the City. He stated that he had contacted two of the developers, Bielinski and Didier regarding the concrete streets. Both said that they were receptive to concrete streets if it were required by all developers. Staff received negative feedback from Fiduciary Development, the developer of the Kolbach Farm, the VK Development and the Weiss/Ansay Development. The Weiss/Ansay Developers and the VK Developers put their objections in writing. Staff also received a letter from the Asphalt Pavers' Association. City Engineer Vanden Noven provided a spreadsheet of Loan Payment Comparisons for Asphalt vs. Concrete Streets for a 32' wide street and a 28' wide street. He also provided a spreadsheet showing the cost of a 32' wide street per lineal foot for street construction and the cost of a 28' wide street per lineal foot for street construction. Board Members discussed the various spreadsheets presented. City Engineer Vanden Noven stated that he has discussed the asphalt street vs. the concrete street with Street Commissioner Dave Ewig. With concrete street there would be no crack sealing and no patching. Asphalt patching tends to sink. Board Members discussed the pros and cons of the asphalt streets vs. the concrete streets. City Administrator Mark Grams recommended 5-1/4" asphalt over 9" CABC. Alderman Karl Leicht agreed with the City Administrator. City Engineer Vanden Noven recommended concrete streets. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to recommend to the Common Council 5-1/4" asphalt over 9" base of crushed aggregate base course for City streets. Motion carried unanimously. Review Proposed "Greystone Subdivision" Development (Kolbach Farm): City Engineer Vanden Noven informed the Board that the developers of the Kolbach Farm would be making a short presentation of their plans for infrastructure improvements. The subdivision has already received concept approval by the Plan Commission. The preliminary plat will be presented next month to the Plan Commission. Two items that they will be discussing is the street widths that are narrower (29') than what the Council recommend by Resolution 99-24 (32'). The narrower street widths are for looped streets and streets that are for local use only. For minor collector streets, the developer is proposing 32' wide streets as recommend by the Council. The proposed Street Lighting system is similar to the proposed Bielinski development. There would be no City street light system; each home would have a standard yard light that would be powered through private meters. Narrower streets generate less storm water run-off, create larger parkways, decrease road construction and maintenance costs, lower plowing and salting costs, and they also serve to calm traffic and are more pedestrian friendly. The lower intensity, private lighting is less intrusive on the "dark sky" environment. The Plan Commission has indicated a preference for a rural/urban transition in the developing areas of the City. Lower intensity lighting, would further that goal. Additionally, street lighting systems are costly to maintain and energy costs are expensive. All costs of this system (power and maintenance) would be provided by the property owners. Mr. Scott Bachelor gave his presentation. Board Members discussed the lamppost in each resident's yards. They had concerns about when the lights would be turned on and what would happen if a bulb would burn out. Mr. Bachelor stated that the intersections would have regular streetlights. Board Member May stated that he liked the narrower streets but was concerned with plowing cul du sac. Mr. Bachelor discussed the storm water management program for this development. He stated that the sump pumps would not be connected to the storm sewer, but discharge to the back of the property. The lots would be designed so that the water would flow to the retention pond. Mr. Bachelor also discussed having a 4-foot sidewalk instead of a 5-foot sidewalk. The Board requires a 5-foot sidewalk. Board Members discussed these items. There was concern about the sump pumps not being discharged to the storm sewer. No Action Was Taken. Consider Request To Submit STH 32 Grant Application: City Engineer Vanden Noven informed the Board that in April, he had submitted a grant application to the WDOT for streetscape improvements on North Franklin Street and North Wisconsin Street as part of the 2008 improvement project (the grant cycle is 2006-2007, but can be extended one year). This is an enhancement grant only and is independent of the DOT participation on the street construction element. The BID has shown great interest in beautifying the downtown and finding ways of making it a more attractive place to shop. The replacement of street lighting along the entire project (up to I-43) and increasing pedestrian safety has long been a goal of the Board of Public Works. Under our current agreement with the DOT, the decorative items such as streetlights, colored concrete, etc. are funded at 50% at best. Through this grant, they would be funded at 80%. Items such as benches, flower planters, bike racks, etc. are not funded at all. This grant would fund these items at 80%. The estimated cost of the streetscape improvements is $821,200. The City's share would be 20% or approximately $164,240. Only the design costs for STH 32 have been budgeted. None of the construction costs are as yet budgeted. This money would have to be borrowed. Board Members discussed the grant application and Alderman Matthews stated that he did not like bump outs. MOTION BY ALDERMAN MATTHEWS AND SECONDE BY ALDERMAN SCHWANZ to recommend to the Common Council to apply for the Wisconsin Department of Transportation (WisDOT) Statewide Multi-Modal Improvement Program (SMIP) FYs 2006-2007 Project Local Transportation Enhancements (TE) Program. Motion carried unanimously. New Business Review Comment Summary From STH 32 Public Information Meeting #1: City Engineer Vanden Noven informed the Board Members that on April 13, 2004, the City hosted the first Public Information Meeting for the STH 32 (North Wisconsin Street and North Franklin Street) improvement project, currently scheduled for construction in 2008. He reviewed the comments received at that meeting with the Board Members. The first meeting is to gather information from citizens. The second meeting will have 3 alternatives and the third meeting will have the most favored alternative. Discuss Proposed Sanitary Sewer Evaluation Study: City Engineer Vanden Noven informed the Board Members this item will be on our June agenda, but he wanted to bring up the subject at this meeting because this is Joe Mueller's last meeting, and he felt that his input would be very constructive. In 1996, Strand Engineering (Madison) completed a Sanitary Sewer System Evaluation (SSES) for the western and southern portions of the City. They speculated on future City growth, and forecasted the need for up sizing of the sanitary sewer interceptor system. WWTP Supt. Joe Mueller, WWTP Supt. Kris August and the City Engineer met with Strand and asked their engineer, Andy Craven, (who authored the 1996 study) to provide a proposal to update his prior work. WWTP Supt. Mueller and the City Engineer agreed that the first Strand report was well done and that we are very confident in Mr. Craven's abilities. We feel that Mr. Craven is the logical person to update the SSES. Staff feels that the update is critical due to the rapid growth that the City will shortly be experiencing. Staff is now getting a precise forecast of the number of residential units and the type of land uses that will soon be built. Because an upgrade of the sewer system is imminent (and could be extremely costly), staff feels that it is prudent to reevaluate the 8-year-old recommendations. Staff will work with Mr. Craven between this meeting and next month's meeting on the scope of services as well as negotiate a fair price. WWTP Supt. Mueller spoke very highly of Strand and recommended that they be awarded the sewer update study. NO ACTION TAKEN AT THIS TIME. Old Business Review North Franklin Street Street Lights: City Engineer Vanden Noven informed the Board that the light fixtures on North Franklin Street between Main and Washington appear to be working properly. WE Energies will continue the demonstration for one more month for more time to observe the lights or to receive additional public comment. Staff has advised WE Energies to begin design work on the street light system for the North Spring Street project. If the Board of Public Works chooses to recommend installation of the paragon fixtures on North Franklin Street, the existing metal halide coach lights could be installed on North Spring Street. Staff doesn't think the "white light" would necessarily look out of place on North Spring Street. The coach fixtures would match the fixtures that have been installed in the Lakeridge Subdivision. Also, staff thinks that the lower intensity lighting is suitable for the semi-rural nature of the area, and the intersection of Hwy. KK could be still be well lit. The paragon fixtures cost approximately $1,200/each. There are 23 lights directly on North Franklin Street, 30 if you count the ones at each intersection on the radii of the side street. Staff estimates the cost of moving lights from North Franklin Street to North Spring Street would be about $200/each, based on the cost of switching the lights back in 1999. Staff recommends, because of the high cost of the new fixtures and the fact that there is no money budgeted for North Franklin Street, if the Board likes the look of the paragon fixtures on North Franklin Street and wants to change them, considering swapping the lights with North Spring Street. Staff would have the design from WE Energies completed by the June meeting so that precise costs could be presented to the Board at that time. The Board Members discussed the lighting on North Franklin Street and agreed with the idea of switching. The Board asked staff to bring this item back to the June meeting. Project Updates: City Engineer Vanden Noven reviewed several developments with the Board. He stated that the North Spring Street project would have bid opening in June. The Sidewalk Project would begin construction in mid-June. Alderman Leicht asked if any sidewalk were hazardous, would they be replaced. City Engineer Vanden Noven stated that they would be. City Engineer Vanden Noven also reviewed the Street Department Garage Project with Board Members. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: Wastewater Supt. Kris August thanked Joe Mueller for sticking around. He has been a lot of help. Tom Veale asked if the gas line being put in by WE Energies is supervised. Water Supt. Dave Ewig stated if they are crossing over water mains, they do check on those. City Administrator Mark Grams stated that We Energies does inform the City of road closings. ADJOURNMENT: MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN LEICHT to adjourn the meeting at 9:15 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, APRIL 13, 2004 The City of Port Washington Board of Public Works meeting was called to order by Chairman Tom Veale at 7:05 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Alderman Karl Leicht, and John May. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, Joe Mueller, WWTP Supt. and David Ewig, Water Supt./Street Commissioner. Absent and excused: Dan Becker and Alderman Harold Matthews. MOTION BY ALDERMAN ARMIN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: Chairman Tom Veale welcomed Kris August. Kris has been hired to replace Wastewater Supt. Joe Mueller when he retires in May. Kris worked for the Regional Wastewater Treatment Plant facility in Sheboygan County. DPW/City Engineers Report: Hiring of Full Time Seasonal Employees For The Street Department - D. Ewig: Street Commissioner/Water Supt. Dave Ewig request to hire Rob Dreblow as a full time seasonal employee for the Street Department. Mr. Dreblow would be paid at the first year established rate of $7.50 per hour. Mr. Jacob Orvis, who was previously hired for the summer help position declined the job offer. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the hiring of Rob Dreblow for the Summer Help at the Street Department for $7.50 per hour. Motion carried unanimously. Hiring Of Engineering Intern - R. Vanden Noven: City Engineer Vanden Noven informed the Board that he is proposing that we hire a civil engineering student to fill the position of Engineering Intern this summer. The primary function of this position would be to manage and inspect the 2004 Sidewalk Improvement Project, but he will also assist with surveying, GPS data collection and GIS (AutoCAD) work. In addition, he will be assisting with miscellaneous projects and inspections. Troy Schmeling is a sophomore at the University of Wisconsin, and spent last summer as a part-time intern with the Engineering Department at the City of Watertown. He is a resident of Hartford. Troy was the most qualified applicant out of the dozen of resumes received. The proposed wage rate is $12.00 per hour. The hours would be limited to 599. There is $6,700 in the operating budget for the purpose of hiring an intern for inspection projects. His time will also be charged to the sewer and water utility accounts when working on survey and GIS projects. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN LEICHT to approve the hiring of Troy Schmeling as the Summer Engineering Intern as presented. Motion carried unanimously. Purchase Of Parkway Trees (New Development) - D. Ewig: Street Commissioner/Water Supt. Dave Ewig informed the Board Members that this item is not budgeted. The money for these trees comes from the developers. Funds are drawn from the developers’ tree contribution account. These trees would be planted in the parkway of the Lakeridge Subdivision. A technical specification was developed and three quotations were requested pertaining to the purchase of 70 B & B 1-1/2" to 2" trees. The quotations received are as follows: McKay Nursery $6,951.00; Wayside Nursery $8,868.00. Fransee Nursery declined to submit a quote. Street Commissioner/Water Supt. Ewig recommended the quotation from McKay Nursery for $6,951.00 which included 14 Parkway Maples, 14 Sienna Maples, 14 Deborah Maples, 14 Summit Ash and 14 Autumn Purple Ash. The City recommends a mixture of trees in case something would happen to a certain type of tree. Board Members discussed the destruction of Ash trees in upper Michigan and a different variety of trees. The Board Members suggested that the City stay away from the Ash tree for one year. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the purchasing of trees from McKay Nursery for $6,951.00 as present, but recommend replacing the Ash trees with another variety. Motion carried unanimously. 2004 WWOA Annual Conference - J. Mueller: WWTP Supt. Joe Mueller informed the Board Members that the 2004 Wisconsin Wastewater Operator's Association will hold their annual conference on October 26 - 29 at the Kalahari Resort in Wisconsin Dells. Mike Probelski has expressed an interest in attending the conference this year and it is the City's policy to approve such a request if desired. The funds are included in the Wastewater Utility's Training Account as part of the Wastewater Utility's budget for operators interested in attending the annual conference. MOTION BY ALDERMAN LEICHT AND SECONDED BY JOHN MAY to approve the request for Mike Probelski to attend the WWOA Conference in Wisconsin Dells on October 26 - 29, 2004. Motion carried unanimously. Consider 2004 Sidewalk Improvement Project Bids - R. Vanden Noven: City Engineer Vanden Noven informed the Board Members that the bids for the 2004 Sidewalk Improvement Project were opened on Tuesday, April 13th. There were four bidders for the sidewalk project: James Cape and Sons, T P Concrete, Marvin Gleason Contractor, Inc., and LaLonde Contractors, Inc. The lowest bidder was James Cape and Sons with a bid of $149,460. The projected budget for this project is $150,000. Last year, James Cape and Sons did a very good job with the Sidewalk Project. There were very few complaints. The project area this year is between Van Buren Street and West Grand Avenue, North Holden Street and North Lake Street. If the budget allows, we will go beyond those boundaries. The project should begin in May. Board Members discussed the sidewalk project and how James Cape and Sons performed last year. MOTION BY JOHN MAY SECONDED BY ALDERMAN SCHWANZ to recommend to the Common Council to hire James Cape and Sons for the 2004 Sidewalk Improvement Project. Motion carried unanimously. Consider Storm Water Management Plan Proposals - R. Vanden Noven: City Engineer Vanden Noven informed the Board Members the City had received three proposals on the citywide storm water management plan. The proposals were as follows: Ayres Associates. $49,600; Bonestroo and Associates, $89,977; and Earth Tech, $92,390. City Engineer Vanden Noven stated that he and Dave Ewig reviewed the proposals that were received. The City received a grant from the WDNR to pay for 70% of this plan. The completion of this plan is critical for the City to do the following: 1) Update its storm water control ordinances for new construction, illicit discharge, and non-point pollution; 2) Provide updated guidelines and requirements for new development that is environmentally sensitive, lessens the potential for downstream flooding, and wisely plans future run-off controls; 3) Evaluates existing storm water systems (pipes, ponds, streams for capacity problems and recommends solutions and financial planning; and 4) Prepares the City for pending DNR Chapter 216 Permitting requirements. The City has budgeted $30,000 for completion of this plan and the WDNR grant is for $64,400. City Engineer Vanden Noven stated that while the Ayres proposal was the least expensive, they also had the fewest hours assigned to the project. They had the least experience with similar projects and offered the least amount of information about key staff members. The Earth Tech proposal was very competitive in terms of experience and personnel. Staff felt that the project manager for Bonestroo, Mustafa Emir, has the advantage in terms of ability and experience. Bonestroo also has on staff a Certified Planner/GIS Specialist who specializes in storm water management which staff feels is an advantage. Bonestroo also has environmental scientists who we feel will be able to best address environmental issues. More importantly, our past work experience with Dr. Emir has been very good. He and his staff have always been extremely responsive and accommodating to the City’s requests. Bonestroo is currently responsible for providing storm water management plan reviews for developers on behalf of the City. Both staff and the developers have found the reviews to be insightful and fair. Staff recommends Bonestroo's proposal for the Storm Water Management Plan. Board Members discussed the storm water management plan proposals and staff's recommendation. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council to hire Bonestroo and Associates for $89,977 to prepare the City's Storm Water Management Plan. Motion carried unanimously. Consider Architectural Services For DPW Building - R. Vanden Noven: City Engineer Vanden Noven informed the Board Members that last year, the DPW was evaluated for deficiencies. It was estimated at that time the required minimum improvements would cost approximately $390,000. Additional floor space would cost approximately $40/sf. The Park and Recreation Department gave up their maintenance building to the School District and is now renting the old Milwaukee Journal building on Maple Street. The economic analysis performed last year indicated that the most cost effective approach to solving the problems of the DPW, and finding a permanent home for the Park and Recreation would be to renovate the existing DPW building, and consolidate both departments. The City received two proposals for architectural services: one from Bonestroo and Assoc., and the other from Haag-Muller. The Bonestroo proposal was by far the most comprehensive, had the superior design team, and demonstrated the greater amount of experience in doing this type of work. Both proposals indicated that the minimum cost of the needed improvements and expansion would exceed $1 million, and likely much more if the additions incorporated the anticipated spatial needs up to the year 2025, as was requested. It would appear prudent to perform a detailed needs analysis/facility evaluation for the various departments, and revise the economic analysis as well. Bonestroo will perform the proposed Facility Evaluation for $3,400. City Engineer Vanden Noven along with Street Commissioner Dave Ewig reviewed the needed changes at the DPW building such as plumbing updates, HV system not up to code, no air conditioning, sign shop doesn't meet code, and various other items. Board Members discussed the improvements needed for the DPW building. MOTION BY ALDERMAN LEICHT AND SECONDED BY JOHN MAY to recommend to the Common Council entering into an agreement with Bonestroo and Associates to perform the proposed Facility Evaluation for a lump sum of $3,400. Motion carried unanimously. Consider Revisions To The Municipal Code - Chapter 18 - R. Vanden Noven: City Engineer Vanden Noven reviewed this item with the Board Members. He discussed the various subdivisions that were being planned for the City. He informed the Board Members that as we enter into Developer's Agreements, that we review the City's requirements for infrastructure and other improvements. Staff strongly believes that we are in an excellent position to require only the highest of design and construction standards, given the current market. To require anything less would unduly burden the City with future upkeep of the infrastructure. City Engineer Vanden Noven proposed that concrete streets be installed in all new developments. Many communities north of Port Washington require concrete streets such as Sheboygan, Appleton, and Little Chute. Concrete streets, in general, last approximately twice as long as asphalt streets (25 vs. 50 years) before requiring reconstruction. City Engineer Vanden Noven showed pictures of various streets in the City made of asphalt and in need of repair. Some Board Members had concerns regarding the cost of lots in new subdivisions with concrete streets. Board Members discussed the advantages of concrete streets versus asphalt streets. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend approval to the Common Council to add concrete features to Chapter 18 of the Municipal Code. Motion carried (3 Ayes; 0 Nays (1 Abstained) (Leicht)).. New Business - The Board Members again welcomed Kris August. Kris was hired to replace WWTP Joe Mueller upon his retirement. Old Business - Chairman Tom Veale thanked WWTP Supt. Joe Mueller on his 31 years of service with the City of Port Washington. Joe will be retiring on May 14th. He thanked Joe for his efforts in all the major projects dealing with the Wastewater Treatment Plant. WWTP Supt. Mueller informed the Board Members that the City has come along way. Update On Projects: ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: Alderman Armin Schwanz wanted to know why there are no sidewalks on Pierre Lane between North Wisconsin Street and North Milwaukee Street. City Engineer Vanden Noven stated he would look into it. Board Member John May asked about the new lighting policy in new developments. City Administrator Mark Grams stated that the Common Council approved the new policy and City Engineer Vanden Noven informed Board Member May that it would be handled in the developer's agreement. ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY KARL LEICHT to adjourn the meeting at 8:25 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, MARCH 9, 2004 The City of Port Washington Board of Public Works meeting was called to order by Vice-Chairman John May at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Alderman Karl Leicht, Alderman Harold Matthews, Dan Becker and John May. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, Joe Mueller, WWTP Supt. and David Ewig, Water Supt./Street Commissioner. Absent and excused: Tom Veale. MOTION BY ALDERMAN ARMIN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. DPW/City Engineers Report: Update on North Franklin Street Lighting - R. Vanden Noven: City Engineer Vanden Noven reviewed with the Board the recurring problem in the downtown area with the lighting. At the January meeting, WE Energies/Night Aura was present to answer questions regarding the lighting in the downtown area. Night Aura has agreed to install Paragon fixtures as a test at "no charge" to the City. The test would consist of 3 to 4 fixtures. The Board Members would like to see 4 fixtures in the downtown area (5 were installed on April 1, 2004). Board Members discussed the test area and agreed that the test area should be in the middle of the block between East Main Street and West Washington Street. Two lights would be placed in the middle of the block and two lights would be at the intersection of West Washington Street and North Franklin Street. If the City decided to keep the Paragon fixtures and change all of the remaining fixtures to Paragon the charge would be $1,200 per fixture, including the test fixtures. The change to the Paragon fixtures would increase the monthly charge to the City by $1.80 per pole. Consider City Ownership Of Future Street Light Installation - R. Vanden Noven: City Engineer Vanden Noven informed the Board that there are several upcoming City street improvement projects and private subdivision developments that will require the installation of new street lighting systems. For several years, the City has been using WE Energies/Night Aura for street light installation. With City Projects the upfront installation costs of the poles and fixtures is approximately $1,200 less per unit when using WE Energy, the monthly maintenance costs are nearly $12 more per month per pole. The "break even" point is approximately 8.5 years. The average useful life of a concrete pole/fixture ranges from 30 to 50 years. With Private Development, the private developers install the street light system, and they are the ones who gain that "up front" savings. If the Developer is required to install the lights instead of WE Energy, the City will save the $12 per month per pole maintenance fee. The average yearly savings per development would be approximately $5,000. With WDOT projects, the WDOT contributes 50% of the upfront cost of ornamental lighting. By installing our own system, we maximize the DOT funding, and cut the "break even" time in half. The other advantages to eliminating WEPCO are: 1) Light bulbs will be changed in a more timely manner; 2) City has complete control over lights such as North Franklin Street; 3) The private lighting engineer would be potentially more accountable that the Utility; 4) There would be much greater ease when working on DOT projects. The DOT is extremely limited in their funding of WE Energies lights (only $600,000 is allocated per year for the entire state); and 5) The City would have more variety of street lighting options. The City's potential savings is about $12 per pole per month. If the City maintained the entire Port Washington street light system, which is currently maintained by WE Energies, the savings would be approximately $40,000 per year for the existing 415 ornamental light fixtures. Staff recommends that the City proceed with City ownership of future street light system on all projects. With the assistance of a consultant select a standard residential lighting unit and illumination standard for all future projects. The Board Members discussed this item. MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to recommend approval to the Common Council to proceed with City ownership of future street light system on Private and DOT projects and City Projects would be on a case-by-case basis that is most beneficial and advantageous to the City. Motion carried unanimously. Review Proposed Improvements To North Spring Street - R. Vanden Noven: Mr. Tom Lanser from Gremmer and Associates presented their preliminary design for North Spring Street. Mr. Lanser informed the Board Members of the improvements to North Spring Street. He discussed the width of the street from Mallinger Drive to CTH KK, which would include sidewalks on the west side of the street from Mallinger Drive to Cumberland. There would be a highlighted crosswalk by the apartment complex. All overhead utilities would be underground. Mr. Lanser discussed the landscaping and also the pond. The Park and Recreation Department would like to use the pond for ice-skating in the winter. The pond area would be landscaped and have park benches. The east side of the road would not have sidewalks, but would be graded for future sidewalks if needed. Mr. Lanser mentioned that Cinnamon Ash and Autumn Blaze Maples would be used as street trees. The intersection at North Spring Street and CTH KK was discussed. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to recommend approval to the Common Council to enter into an agreement with Gremmer and Associates for an additional fee of up to $4,000 for the design of the intersection at North Spring Street and CTH KK for improvements and the approval of the North Spring Street improvements with a 36 ft. wide street curb to curb (back to back). Motion carried unanimously. Banner Request for the Lions Club - 30th Annual Lion Fest and Fishing Derby, July 30th through August 1st: Board Member Dan Becker informed the Board that the Lions Club is again requesting their banner be placed on North Wisconsin Street. The Lions Club is holding their 30th annual Lion Fest and Fishing Derby, July 30th through August 1st. The Lions Club would like to display their same banner as last year from July 19th through August 2nd. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to approve the banner request from the Lions Club to display their banner from July 19th through August 2nd. Motion carried (4 ayes, 1 abstained, Dan Becker)). Review and Approve Purchase of 2004 4-WD Pickup Truck - J. Mueller: WWTP Supt. Mueller reviewed this item with the Board. WWTP Supt. Mueller is requesting to purchase a 2004 4-WD pickup. WWTP Supt. Mueller received four quotes for the pickup truck. They are as follows: Schmit Bros. Dodge, $20,600.00; Schmit Bros. Ford (Alternate bid - Ford F 250), $19,298.00; Schmit Bros. Ford, $19,851; Bob Fish Pontiac, Buick, GMC (the quote is through the state contract in collaboration with Ozaukee County), $15,305. The 2004 capital outlay budget included $27,500 for the purchase of the 2004 4 WD pickup truck. The budgeted $27,500 also includes the purchase of a plow. The old pickup truck will go to the Street Department. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to approve the purchase of a 2004 4 WD pickup truck from Bob Fish Pontiac, Buick, GMC at a cost not to exceed $15,305. Motion carried unanimously. Wastewater Utility 2003 Annual Report - J. Mueller: WWTP Supt. Mueller presented his Wastewater Utility 2003 Annual Report. WWTP Supt. Mueller reviewed several items with the Board. The Board of Public Works discussed the annual report and accepted the Wastewater Utility 2003 Annual Report. Wastewater Utility 2003 Compliance Maintenance Annual Report - J. Mueller: WWTP Supt. Mueller presented his 2003 Compliance Maintenance Annual Report (CMAR) to the Board. He reviewed several items within the report to the Board. MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to approve the Wastewater Utility 2003 Compliance Maintenance Annual Report (CMAR) as presented. Motion carried unanimously. Wastewater Utility 2003 Whole Effluent Toxicity Analysis Requirement - J. Mueller: WWTP Supt. Mueller explained to the Board that he had received quotes for the WPDES Permit required whole effluent toxicity testing. The acute and chronic toxicity testing is required during the second quarter of 2004. The quotes are as follows: Asci Corporation, $900.00; Environmental Consulting and Testing, $1,100; and S-F Analytical Laboratories, Inc., $1,025.00. WWTP Supt. Mueller informed the Board that $1,500.00 has been budgeted in account number 04-04-54620-440 (Dues and Fees) within the Wastewater Treatment Plant Budget. WWTP Supt. Mueller recommends S-F Analytical Laboratories, Inc. for the whole effluent toxicity testing. Asci's quote does not include shipping charges (next day air), which could be costly because of the number of and size of containers to be shipped. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ADLERMAN LEICHT to approve S-F Analytical Laboratories for the WPDES Permit required whole effluent toxicity testing. Motion carried unanimously. Street Department 2003 Annual Report - D. Ewig: Street Commissioner Ewig presented his Street Department 2003 Annual Report. Street Commissioner Ewig reviewed several items with the Board. The Board of Public Works discussed the annual report and accepted the Street Department 2003 Annual Report. Water Utility 2003 Annual Report - D. Ewig: Water Supt. Ewig presented his Water Utility 2003 Annual Report. Water Supt. Ewig reviewed several items with the Board. The Board of Public Works discussed the annual report and accepted the Water Utility 2003 Annual Report. Approve Hiring of Part-time Yard Employee at Street Yard, Summer Seasonal Help at Street Department and Water Utility - Dave Ewig: Street Commissioner/Water Supt. Dave Ewig requested to rehire Jacob Orvis as summer help for the Street Department and Aaron Schwanz as summer help for the Water Utility. This would be the second year for each of these young men and they would get paid $8.00 per hour. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY DAN BECKER to approve the hiring of Jacob Orvis for the Summer Help at the Street Department for $8.00 per hour and the hiring of Aaron Schwanz for the Summer Help at the Water Utility for $8.00 per hour. Motion carried (4 ayes, 1 abstained, Alderman Schwanz)). Street Commissioner/Water Supt. Dave Ewig stated that the Street Department Yard would resume operations on April 3rd. The hours of operation would be: Tuesdays and Thursdays from 3:00 p.m. to 6:00 p.m. and Saturdays from 10:00 a.m. to 4:00 p.m. Street Commissioner/Water Supt. Ewig would like to rehire Dan Paulin as the part-time seasonal employee to monitor the Street Department Yard. Mr. Paulin would be paid $8.50 per hour. These wages are budgeted in the 2004 Budget. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the hiring of Dan Paul for the part-time seasonal employee to monitor the Street Department Yard at $8.50 per hour. Motion carried unanimously. New Business - Alderman Leicht had concerns about the old water tower on North Benjamin Street. When the water tower was still in operation, there were easements through some residents' property. Now that the water tower has been taken out of operation and removed, he would like to see the easement removed from the residents' property. There are two properties on North Benjamin Street, two properties on North Stanford Street and one property on North Webster Street. He would like to have staff work on this issue. Old Business - Update On Projects: There was none. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: Alderman Harold Matthews wanted to tell the Board Members how pleased he was with the new parking lot light at the swimming pool parking lot. They are very nice and very bright. Thank you very much. ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND SECONDED BY KARL LEICHT to adjourn the meeting at 9:52 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, JANUARY 13, 2004 The City of Port Washington Board of Public Works meeting was called to order by Chairman Tom Veale at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Chairman Tom Veale, Alderman Armin Schwanz, Alderman Karl Leicht, Alderman Harold Matthews, Dan Becker and John May. Also attending: City Administrator Mark Grams, City Engineer Rob Vanden Noven, Joe Mueller, WWTP Supt. and David Ewig, Water Supt./Street Commissioner. MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. DPW/City Engineers Report: Review Infrastructure Plans For Fiduciary Development-R. Vanden Noven: City Engineer Vanden Noven informed the Board Members that Fiduciary Real Estate Development, Inc. is preparing engineering drawings for a condominium development on the southwest corner of STH 32 and Sauk Road. This area is located across from the Port Motel. They have annexed the property and received concept approval from the Plan Commission. They have initiated their infrastructure design (road, sewer, and water construction), and have asked for approval so that they can proceed with creating a detailed engineering design. Their general design has been reviewed and approved by staff. Representatives from Fiduciary were present to make a formal presentation to the Board. Mr. Craig Raddatz and Ms. Christine Brauckhoff from Fiduciary Development and Mr. Jeff Kenkel from National Survey and Engineering, (R. A. Smith is its parent company), appeared before the Board. Mr. Raddatz reviewed the development for the Members. He presented a Site Plan, Utility Plan and a Grading Plan to the Members. Mr. Jeff Kenkel reviewed the Utility Plan with Members. He explained the sanitary sewer, water mains, storm sewer, and the detention/retention pond. The detention/retention pond would hold water all year. The pond would be a feature to the subdivision and would be surrounded by evergreens and plantings. Board Members discussed the public and private street. Questions were asked about sidewalks, curbing, and walking paths. There would not be an entrance or exit on STH 32. The public sidewalks would be 5 ft. wide and would be on both side of the public street. The private road would have parking on one side only. Staff recommended approval of the Fiduciary Infrastructure plans. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the Fiduciary Infrastructure plans as presented. Motion Carried Unanimously. Update on North Franklin Street Lighting-R. Vanden Noven: City Engineer Vanden Noven reviewed this item for the Board Members. Members of the Board of Public Works have questioned the lighting on North Franklin Street. They are dissatisfied with the light intensity. They would like to know why the light meter readings taken on the street do not match the model and why can't the refractor in the fixture be replaced to improve the lighting. They would also like to know the decision-making process that went into changing the lights from High Pressure Sodium to Metal Halide. Ms. Cindy Glander from WE Energies and Mr. Ray Jachimiec from Night Aura appeared before the board to answer these questions and to discuss the City's options for lighting improvements on North Franklin Street. Mr. Jachimiec explained that measuring outdoor lighting provides a large number of challenges. The computer is based on lab results in ideal conditions with very specialized equipment. The light meter that they used was designed to measure higher light levels (indoor) rather than outdoor but can be used outdoor. The light meter calibrations may be off slightly. There are light sources, which can affect the readings; lights other than streetlights, moonlights, car headlights, and lights from storefronts. Glare, reflection and shadows will also affect readings. The readings on North Franklin Street were taken at random locations and exact distances from lights not measured. Mr. Jachimiec also explained that the fixture does come with different refractors. The refractor in the fixture is designed for directing the light from the fixture toward the street and to the sides of the fixture. The other refractor available is a Type 5, which directs light in a circle pattern. This would probably reduce the light on the roadway. Mr. Jachimiec explained that the decision to change lighting on North Franklin Street was at the request of the City of Port Washington. Members of the Board of Public Works stated that they were very pleased with the lighting on South Spring Street. City Engineer Vanden Noven stated that those were High Pressure Sodium lights. Board Members discussed this issue with Ms. Glander and Mr. Jachimiec. They agreed that there is a definite difference in lighting from Grand Avenue to North Franklin Street. The lights on Grand Avenue are Sodium Vapor lights. The Board suggested that no action be taken at this time. The BID should be consulted as to what light fixtures the downtown merchants would prefer. Ms. Glander would talk to WE Energies regarding replacing two to three lights to High Pressure Sodium Paragon on a corner in the downtown area for a lighting sample. Consider Design Proposals For North Spring Street Improvements-R. Vanden Noven: City Engineer Vanden Noven informed the Board Members that the reconstruction of North Spring Street from Mallinger Drive to CTH KK is scheduled for Summer, 2004. Proposals were received for the design of these improvements from Bonestroo and Associates for $25,400 (including CTH KK intersection, $27,900), Gremmer and Associates for $25,600, (including CTH KK intersection, $29,600), and R. A. Smith and Associates for $21,000, (including CTH KK intersection, $26,000). The fees for the design services will range between $21,000 and $29,600, depending on which consultant is selected and whether or not the CTH KK intersection is included in the design. The estimated construction cost is $400,000 to $500,000. This project will be financed through three sources of revenue. 1) Payments from the Heritage (Lake Ridge) Development, covering approximately 50% of the west side of the street; 2) Special Assessments, covering approximately 50% of the east side of the street; and 3) The remainder will be covered by the TIF, which currently has $390,000 in the fund. Street Commission/Water Supt. Dave Ewig and City Engineer Rob Vanden Noven reviewed the proposal. They reviewed the proposals based on three criteria. 1) Design approach; 2) Personnel on the job; and 3) Price. All the proposals were good but R. A. Smith and Associates was eliminated, because it was light on effort. Staff recommended the proposal from Gremmer and Associates. Board Members discussed this item and agreed with staff. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to recommend approval to the Common Council to enter into an agreement with Gremmer and Associates for the design of North Spring Street not to exceed $29,600. Motion carried unanimously. Approve Purchase of Parkway Trees-D. Ewig: Street Commissioner Dave Ewig is requesting approval to purchase 60 - 1-1/2" bare-root trees from McKay Nursery. The request is for 15 Emerald Queen Maples for $45.00 each; 15 Deborah Maples for $45.50 each; 15 Patmore Ash for $48.00 each; and 15 Summit Ash for $44.50 each. This is a total of 60 trees for $2,745.00. This is a 2004-budgeted item and $3,000 has allocated under account number 54430-630. Street Commissioner Ewig stated that these are replacement trees and not trees for new subdivisions. These trees will be planted in the parkway. He explained that he was working with the Village of Whitefish Bay with respect to the technical specifications. Four quotes were requested and only one proposal was received. Whitefish Bay has had better success with planting bare-root trees in March. He will work with Whitefish Bay to get more details for successful planting. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN SCHWANZ to approve the purchase of 60 - 1-1/2" bare-root trees from McKay Nursery for $2,745.00. Motion carried unanimously. Approve Purchase of Spare Chlorine Residual Analyzer - Dave Ewig: Water Supt. Dave Ewig is requesting approval to purchase a spare Hach CL17 chlorine residual analyzer. The utility purchased four of these units in 1998. These analyzers continually monitor the chlorine residual at the treatment plant as required by the EPA. As these existing units become in need of service, or in the event of a failure, a spare is needed to avoid violation. This is 2004 budgeted item and $3,000 was allocated under account number 395-00. Water Supt. Ewig recommends the purchase of a Hach CL17 chlorine residual analyzer from the Hach Company for $2,650.00. The Board Members discussed this item and agreed with Water Supt. Ewig. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to approve the purchase of a Hach CL17 chlorine residual analyzer from the Hach Company for $2,650. Motion carried unanimously. Old Business Update On Projects: There was none. ANY OTHER MATTERS THAT MAY COME BEFORE THIS BOARD AS ALLOWED BY LAW: Board Members asked Wastewater Supt. Joe Mueller what the status was on his replacement. Wastewater Supt. Mueller stated that applications were being received. Board Members discussed the new refuse company. Staff stated that their performance is satisfactory with almost no complaints. Alderman Schwanz questioned the mailbox procedures. He also asked about the Greisch's mailbox. City Engineer Vanden Noven stated that he had sent a letter to the Mr. Greisch regarding his mailbox. Alderman Matthews questioned the light pole at the swimming pool parking lot. He was informed that the light pole may be installed in February. Board Members discussed the cutting of trees on the hill above Jackson East Hair Design studio. They questioned the area by the Jackson Street step and if there would be a problem with erosion. Staff would monitor the situation. ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to adjourn the meeting at 8:55 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW |
|||||||||||||
| Back to Section Name | |||||||||||||