Minutes |
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Library Board |
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President Barbara Matera called the meeting to order at 8:30am. Members present: Barb Matera, Judy Jones, Marie Zirbes, Bob Bretl, Tom Hudson, Dee Miller, Dr. Michael Weber. Also present: David Nimmer-Director. Correspondence: None. Public comments: None. Motion to go into Closed Session According to Wisconsin State Statutes 19.85 (1) (c) – Evaluation of the Library Director: The motion was made by Dee Miller at 8:35am and seconded by Marie Zirbes to go into closed session. Passed. The meeting was adjourned at 9:50am with a motion from Marie Zirbes, seconded by Tom Hudson. Passed. Respectfully submitted by Judy Jones President Barbara Matera called the meeting to order at 8:30am. Members present: Barb Matera, Judy Jones, Marie Zirbes, Bob Bretl, Tom Hudson, Dee Miller, Dr. Michael Weber. Also present: David Nimmer, Director. Correspondence: None. Public comments: None Approval of minutes – September 16, 2005: Tom Hudson made the motion and Bob Bretl seconded. Passed. Approval of invoices – June, July, July-2 2005: Barbara Matera made the motion and Dee Miller seconded. Passed. Approval of balance sheets – May, June 2005: Tom Hudson made the motion and Bob Bretl seconded. Passed. Approval of Computer Purchase: The proposed computer purchase of terminals and login software was approved pending successful upgrade of existing system. Tom Hudson made the motion and Dr. Michael Weber seconded. Passed. Response to Ozaukee County Library Commission: A discussion took place on a library response to two Ozaukee County Library Commission resolutions. Since the Library Commission did not set a time table and then set the meeting after the Library Board meeting agenda was set, the library’s response is mute at this point. Response to Ozaukee County budget 2006 proposals: The Library Board discussed the course to the current Ozaukee County budget that freezes library payments at the 2005 level. The Library Board expressed the desire to maintain the 85% reimbursement level for the Port Washington library. Directors Report: Budget 2006 update: The Director reported that the budget had survived the first few rounds of budget review and now heads to the Council with the request in tact. Ceiling project update: The project will start on October 31 and is expected to take two weeks. Circulation report 3Q: Circulation is still up about 10% for this year. The meeting was adjourned at 9:35 with a motion from Judy Jones, seconded by Marie Zirbes. Passed. Respectfully submitted by Judy Jones President Barbara Matera called the meeting to order at 8:30am. Members present: Barb Matera, Judy Jones, Marie Zirbes, Bob Bretl, Tom Hudson, and Dee Miller. Excused: Dr. Michael Weber. Also present: David Nimmer, Director. Correspondence: None. Public comments: None Approval of minutes – July 15, 2005: Tom Hudson made the motion and Bob Bretl seconded. Passed. Approval of invoices – June, July, July-2 2005: Judy Jones made the motion and Dee Miller seconded. Passed. Approval of balance sheets – May, June 2005: Tom Hudson made the motion and Bob Bretl seconded. Passed. Approval of Proposed Budget 2006: The budget that includes the changes of the children’s librarian to a full time position will be submitted. Tom Hudson made the motion and Marie Zirbes seconded. Passed. Director’s Report: Ozaukee County reimbursement update – It appears that the County Administrator may recommend a change in the percentage of reimbursement that the libraries receive for library services rendered. The library and the City may protest these changes. Shelving Project Update – Quotes are in and come in under the $20,000 in the capital fund. The Library Board expressed grave concern about the state of the ceiling and felt that action on the ceiling takes priority over the shelving project. The meeting was adjourned at 9:20 with a motion from Marie Zirbes, seconded by Dee Miller. Passed. Respectfully submitted by Judy Jones President Barbara Matera called the meeting to order at 8:30am. Members present: Barb Matera, Judy Jones, Dr. Michael Weber, Tom Hudson, and Dee Miller. Excused: Marie Zirbes, Bob Bretl. Also present: David Nimmer, Director. Correspondence: Will be discussed during Director’s Report. Public comments: None Approval of minutes – July 15, 2005: Dr. Michael Weber moved and Dee Miller seconded. Passed. Approval of invoices – June, July, July-2 2005: Dee Miller moved and Tom Hudson seconded. Passed. Approval of balance sheets – May, June 2005: Tom Hudson moved and Dr. Michael Weber seconded. Passed. Draft Budget 2006: A discussion was held about options and priorities for the 2006 budget. The main goal would have been to budget for a full time children’s librarian. But the money is not there for that option. Our other goals of having adequate funding for the upkeep of the building and of fully funding maintenance contracts were also highlighted. 5-Year Capital Outlay Plan: The Director presented an updated five year capital plan. In the plan the ceiling repair project was added to the 2006 capital improvement request. Director’s Report: Ozaukee County Library Commission – The lack of any action from the committee was noted as well as an e-mail received from Warren Stumpe about his thoughts about libraries charging for EasiCat services. Shelving Project Update – Quotes are due September 9th with the project scheduled to take place the week after Thanksgiving. The library adult book stacks may be closed for two weeks. The meeting was adjourned at 9:20 with a motion from Dee Miller, seconded by Judy Jones. Passed. Respectfully submitted by Judy Jones Vice-President Marie Zirbes called the meeting to order at 8:30am. Members present: Marie Zirbes, Judy Jones, Dr. Michael Weber, Bob Bretl, Tom Hudson, and Dee Miller. Excused: Barb Matera. Also present: David Nimmer, Director. Correspondence: Will be discussed during Director’s Report. Public comments: None Approval of minutes – May 20, 2005: Tom Hudson moved and Bob Bretl seconded. Passed. Approval of invoices – June, July, July-2 2005: Tom Hudson moved and Dee Miller seconded. Passed. Approval of balance sheets – May, June 2005: Bob Bretl moved and Tom Hudson seconded. Passed. Election of Officers: A motion was made by Dr. Weber to nominate Barb Matera as President, Marie Zirbes as Vice President, Tom Hudson as Treasurer, Judy Jones as Secretary; all nominees accepted their nominations, seconded and passed. The slate of officers was elected into office with a unanimous vote. Form Personnel Committee: The Director asked for the formation of a personnel committee for help preparing for the 2006 budget. Barb Matera, Judy Jones, and Marie Zirbes will be on the temporary committee. Director’s Report: Report on Circulation 2Q – Raise in circulation can be attributed to the Children’s Librarians and changes to the Children’s Department. Report on Special Meeting of ESLS Board – A special meeting was called and Mead Library was assured that they have no reason pull out of EasiCat in 2005. Mead Public Library will evaluate the situation in 2006 for the year 2007. Report on Ozaukee Library Commission – Director David Nimmer reported that the first organizational meeting was held while he was on vacation but that future meetings should follow soon. The meeting was adjourned at 9:30 with a motion from Tom Hudson, seconded by Dee Miller. Passed. Respectfully submitted by Judy Jones Minutes – May 20, 2005 President Barbara Matera called the meeting to order at 8:30am. Members present: Bob Bretl, Tom Hudson, Dee Miller. Excused: Marie Zirbes, Judy Jones, Dr. Michael Weber. Also present: David Nimmer, Director. Public comments: None Approval of minutes – April 15, 2005: Tom Hudson moved and Bob Bretl seconded. Passed. Approval of minutes – April 20, 2005: Bob Bretl moved and Dee Miller seconded. Passed. Approval of invoices – April 2005: Bob Bretl moved and Dee Miller seconded. Passed. Approval of balance sheets – February 2005: Tom Hudson moved and Bob Bretl seconded. Passed. Authorization to write an RPA for architect: Director Nimmer presented an approach for dealing with ceiling repairs and bookshelf installation, using an architect for assistance in planning and job sequencing. His preference was to use a long-form Request For Proposal (RFP), then have the city engineer and/or city administrator review it prior to sending it out. Total estimated cost is $40-60,000, with an estimated $3-6,000 for architectural/technical assistance. Funding would come from capital funds for the shelving with the remainder coming out of the reserve fund. Bob Bretl moved to approve writing the RFP and Dee Miller seconded. Passed. Director’s report: The Director will attend the Library Legislative Meeting on May 23 and present accurate information on the maintenance of effort for libraries. The county’s Library Service Plan was passed as is, with a committee being formed to plan options. There are more than six options to study for library service throughout the county, and all should be studied in addition to the simple joint library plan.
The meeting was adjourned with a motion from Dee Miller, seconded by Bob Bretl. Passed. Respectfully submitted by Tom Hudson W. J. Niederkorn Library Minutes – March 18, 2005 Vice-President Marie Zirbes called the meeting to order at 8:30am. Members present: Dr. Michael Weber, Bob Bretl, Tom Hudson. Excused: Barbara Matera, Judy Jones and Dee Miller. Also present: David Nimmer, Director. Public comments: None Approval of minutes – February 18, 2005: Tom Hudson moved and Bob Bretl seconded. Passed. Approval of invoices – March 2005: Michael Weber moved and Bob Bretl seconded. Passed. Approval of balance sheets – February 2005: Bob Bretl moved and Michael Weber seconded. Passed. Letter to County Supervisors: Director Nimmer presented a letter to Tom Meaux indicating that we support the library service plan as proposed. Michael Weber moved to approve the letter and Bob Bretl seconded. Passed. Policy Handbook: The Director presented proposed changes to the cell phone policy, copyright law guidelines, service policies and guidelines for the administration of the library, public relations, public records, circulation records and provision of policies. Tom Hudson moved to accept the policies with minor changes for spelling correction, Bob Bretl seconded. Passed. Director’s report: The Director attended a hiring seminar, which had some very useful information. Children with separated parents who share responsibility may hold two library cards. Ceiling repair planning is moving ahead, funding options having been discussed with the City Administrator. While the county has the option of appointing a member to our board, they have not exercised that option yet. An analysis of library funding sources shows that the city’s portion has remained approximately the same percentage.
The meeting was adjourned with a motion from Bob Bretl, seconded by Michael Weber. Passed. Respectfully submitted by Tom Hudson W. J. Niederkorn Library Minutes – February 18, 2005 Vice-president Marie Zirbes called the meeting to order at 8:30am. Members present: Marie Zirbes, Bob Bretl, Tom Hudson, and Judy Jones. Excused: Barbara Matera, Dr. Michael Weber and Dee Miller. Also present: David Nimmer, Library Director Public comments: None. Approval of minutes – January 21, 2005, 2004: Judy Jones made the motion seconded by Bob Bretl. Passed. Approval of invoices – Final 2004, February 2005: Tom Hudson made the motion seconded by Bob Bretl. Passed. Approval of balance sheets – January 2005: Bob Bretl made the motion seconded by Tom Hudson. Passed. Ceiling Repair/Replacement Estimates: Library Director David Nimmer presented the three preliminary estimates. The Library Board decided to ask the City for the possibility of funding the project in 2005. If not then the Library will use its own reserve fund to accomplish the project in 2005. Tom Hudson made the motion and Bob Bretl seconded. Passed. Continuing Education Program: Tom Hudson made a motion to pay for the March 3 training for the library director if the seminar counts towards library director certification requirements, seconded by Marie Zirbes. Passed. Policy Handbook: Copier/Printing Policies, Faxing Charges/Policies. Bob Bretl made a motion to accept the policy changes as written, seconded by Tom Hudson. Passed. Policy Handbook: Notices. Tom Hudson made a motion to accept the policy changes as written, seconded by Judy Jones. Passed. Library Director – Goals/Objectives 2005. Library Director goals and objectives for 2005 will be discussed at the April Library Board Meeting. Director’s Report. 25% of all our materials currently listed as lost were checked out at other libraries. David attended and met with legislators to discuss library policies at the State Capital. A letter to County Supervisors on our thoughts on the proposed County Library Service Plan will be drafted next month. The cell phone policy and duplicate cards for children of separated parents will be brought up next meeting. Some shelving estimates have come in look to be in the right range. The meeting was adjourned at 9:15am with a motion from Bob Bretl, seconded by Judy Jones. Passed. Respectfully submitted by Judy Jones. Vice-president Marie Zirbes called the meeting to order at 8:30am. Members present: Marie Zirbes, Bob Bretl, Dr. Michael Weber, Dee Miller, and Judy Jones. Excused: Barbara Matera and Tom Hudson. Also present: David Nimmer, Library Director Public comments: None. Approval of minutes – December 17, 2004: Dr. Michael Weber made the motion seconded by Bob Bretl. Passed. Approval of invoices – End of Year 2004, January 2005: Dee Miller made the motion seconded by Judy Jones. Passed. Approval of balance sheets – December 2004, Library Accounts 2004: Dee Miller made the motion seconded by Bob Bretl. Passed. Ceiling Inspection: After a tour of the afflicted area, it was decided that the street department should be contacted in order to knock down areas that appear to be close to falling. The Library Director will get estimates on having the bad areas fixed and quotes for redoing the whole ceiling. The Library Director will draft a letter to the City Engineer to state the Library Board’s concern about the issue and to get his expertise on how to handle the problem and associated safety concerns. Passed. Shelving Project: The Library Director will explore options and get some quotes for moving and adding the new shelving. The Library Director should pull together quotes and/or give a progress report at the next Library Board meeting. Passed. Director’s Report. Circulation Stats: The Library Director discussed the circulation statistics that he produced for 2004. It was shown that the Children’s Department circulates half the items each year and yet represents only 40% of the collection. It was shown that the music and CD-ROM collections circulate at a rate the expresses the need for adding more of these items to the library’s collection. The Library Director will try to form a Cell Phone Policy and a Cell Phone Etiquette flyer for review by the Library Board. The Director will explore and form a new policy for child cards for kids with two custodial parents living at different locations. The meeting was adjourned at 9:40am with a motion from Dr. Michael Weber`, seconded by Bob Bretl. Passed. Respectfully submitted by Judy Jones. |