Minutes |
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Police & Fire Commission |
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Meeting called to order at 7:00 p.m. Present: Commissioners Chaudoir, Taucher, and Nelson; Chief Thomas; Chief Mitchell; Sgt. Mike Davel; Sgt. Dennis Engel of the Waukesha PD. Excused: Gottlieb and Tietyen. There were no public appearances. The minutes of the regular meeting held on Monday November 14, 2005 were reviewed. Moved by Nelson, seconded by Chaudoir to approve. Unanimous approval. Sgt. Engel presented information on electromuscular disruption technology (TASERS). The TASER X26, a non-lethal weapon, has been purchased for use by PWPD officers. Chief Thomas reported that the weapons will not be implemented until a policy for their use has been developed and officer training has been completed. AMBULANCE DEPARTMENT Ambulance Department bills for November 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. November 2005 ambulance revenue was $16,471.02; the year-to-date total is $180,668.11. Chief Mitchell presented information on Ambulance Revenue vs. Expenses for the years 2002 to 2005, as requested by the commissioners. The Commission will discuss a possible rate increase at the January 2006 meeting after all commissioners have had an opportunity to review the information. November 2005 ambulance calls were reviewed. There was no other business. FIRE DEPARTMENT Fire Department bills for November 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. The year-to-date fire budget was reviewed. A second bid has been received for repair of the southeast door at the fire station. The bidders are Builders Hardware & Hollow Metal Inc.: $5310; and Reliant Glass & Door Systems: $3216. Because of budget constraints, the work will not be done until after January 1, 2006. November 2005 fire calls were reviewed. An ATV, purchased through grants from We Energies and the Ozaukee County Emergency Government Department, has been delivered. The vehicle and trailer will be housed at the Port Washington Fire Station, and will be available for use by other county public safety agencies. Chief Mitchell announced that there will be several changes in the department for 2006: Dave Stricker and Rick Gahan are retiring, Dave Ballister is leaving the department, and Lance Borgenhagen has been reassigned. Promotions of Brandon Gregozeski, Jerry Haas and Ryan Augustin will fill the open positions. There was no other business. POLICE DEPARTMENT Police Department bills for November 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command and overtime pay for November 2005 were reviewed. Command Pay 349.00 hours Holiday Pay (Thanksgiving Day) Officers who worked 91.50 hours Officers who did not work 48.00 hours Holiday Pay (Day after Thanksgiving Day) Officers who worked 88.00 hours Officers who did not work 48.00 hours Overtime Pay 287.50 hours Municipal Court income for October 2005 was $9,385. The year-to-date total is $121,545. The International Association of Chiefs of Police reading list has been adopted by the department. Officers and managers will read books from the list; Good to Great is currently being read by the leadership team. Commissioners reviewed the Press Release format that has been developed for department use. Proceeds from the auction of unclaimed and lost-and-found items were $462.18. The Employee Recognition/Appreciation committee report was reviewed. Service awards will be presented to full and part-time employees. Awards will be retroactive to January 1, 2004. See earlier description of the TASER presentation. The Mandatory Policies will be available for review on Wednesday December 14. There was no other business. Moved by Nelson, seconded by Taucher to adjourn. Unanimous approval. Meeting adjourned at 9:00 p.m. Respectfully submitted, Gina Taucher, Secretary Meeting called to order at 7:00 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb, Nelson and Tietyen; Chief Thomas; Chief Mitchell. There were no public appearances. The minutes of the regular meeting held on Monday October 10, 2005 and the Special Meeting held Wednesday October 12, 2005 were reviewed. Moved by Tietyen, seconded by Gottlieb to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for October 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. October 2005 ambulance revenue was $17,171.91; the year-to-date total is $164,197.09. The LifeQuest survey comparing area ambulance rates was received. The Commission will discuss the LifeQuest rate increase recommendations at the December meeting after receipt of additional details. October 2005 ambulance calls were reviewed. There was no other business. FIRE DEPARTMENT Fire Department bills for October 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. October 2005 fire calls were reviewed. The year-to-date fire budget was reviewed. Chief Mitchell has reviewed the blueprints for the new engine to check compliance with the specs provided by the department. He expects late March, 2006 delivery of the new apparatus. Building maintenance: a. The southeast door that is used by the ambulance crew is defective. The price quote to repair the door and door frame is $5310. Commissioners asked Chief Mitchell to obtain a second price quote before they authorize the repair. b. A new snow blower is needed at the fire station. After reviewing bids for Toro ($549) and Simplicity ($584) units, it was moved by Tietyen, seconded by Taucher to authorize Chief Mitchell to purchase the unit most advantageous to the Fire Department. Unanimous approval. c. The roof has been repaired at a cost of $14,500, which is under the budgeted amount. There was no other business. POLICE DEPARTMENT Police Department bills for October 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command and overtime pay for October 2005 were reviewed. Command Pay 253.75 hours Overtime Pay 183.50 hours Municipal Court income for September 2005 was $7,305. The year-to-date total is $112,160. Chief Thomas reported that the Municipal Court will be moved to a new, and as yet undetermined, location in January, 2006. Emergency Medical Dispatch training needs were analyzed by Chiefs Thomas and Mitchell. They recommended that dispatchers receive CPR training in order to improve their emergency medical dispatching abilities. Moved by Taucher, seconded by Nelson to support the training of dispatchers in CPR. Unanimous approval. In order to ensure that Customer Service is a primary focus on the department, a new motto has been adopted: "Port Washington Police Department, where citizens are first." A new telephone greeting and new voice mail greetings are also part of the customer service initiative. Department members will attend various leadership, management, and specialized training schools. Each school is an investment of time, but not of funds, since the programs are offered at no cost. a. Sgt. Tom Barbuch will attend the National Center for Missing & Exploited Children training program, which will build the department’s capacity to address issues that could occur in Port Washington. b. Captain Keller and Sgt. Hingiss will attend Media Relations Management training. c. Members of the department leadership team will attend the Managing Organizational Change training program. d. Department members will attend First Line Supervisory Training, which is available from two sources: i. The Center for Public Safety: this program may be made available to other agencies in Ozaukee County. ii. The U.W. Platteville: this program is an online, semester-long course. e. The Honor Guard School will be attended by Sgt. Hingiss and Officer Erickson. This training will allow the department to participate in ceremonial events in the community The Employee Recognition/Appreciation committee is gathering information and evaluating other departments’ programs. A department meeting will be held on October 20, 2005. A county-wide vehicle pursuit policy is being developed under Chief Thomas’ leadership. The Wisconsin Law Enforcement Accreditation Program brochure was reviewed. Chief Thomas plans to pursue this accreditation for the PWPD. Captain Keller has requested a copy of his individual assessment center final report from May 23, 2005. Moved by Tietyen, seconded by Gottlieb to provide a copy of same to Captain Keller. Unanimous approval. There was no other business. POLICE & FIRE COMMISSION Police and Fire Commission Operational and Organizational Policies were distributed. There was no other business Moved by Tietyen, seconded by Nelson to adjourn. Unanimous approval. Meeting adjourned at 9:08 p.m. Respectfully submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday October 10, 2005 Meeting called to order at 7:02 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb and Tietyen; Chief Thomas; Chief Mitchell. Absent: Commissioner Nelson. There were no public appearances. The minutes of the regular meeting held on Monday September 12, 2005 and the special meeting held on Friday September 16, 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Motion carried with one abstention (Chaudoir). AMBULANCE DEPARTMENT Ambulance Department bills for September 2005 were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. September 2005 ambulance revenue was $19,071.55; the year-to-date total is $147,025.18. Chief Mitchell expects to receive the annual LifeQuest survey that compares area ambulance fees soon. September 2005 ambulance calls were reviewed. Emergency Medical Dispatch was discussed. Chief Mitchell and Chief Thomas will evaluate the nature of the emergency calls received, the level of assistance needed by callers, and the level of current dispatcher training, and report to the Commission in November. There was no other business. FIRE DEPARTMENT Fire Department bills for September 2005 were reviewed. Moved by Taucher, seconded by Gottlieb to approve. Unanimous approval. The year-to-date fire budget was reviewed. Commissioners questioned whether department members had received the training on dealing with high pressure gas line emergencies that was promised by We Energies. Chief Mitchell will follow up on this matter. September 2005 fire calls were reviewed. Chief Mitchell has reviewed Chapter 5 of the Municipal Code and determined that revisions may be needed. He will write proposed changes for Commission review at the November meeting. There was no other business. POLICE DEPARTMENT Police Department bills for September 2005 were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. Command, holiday, and overtime pay for September 2005 were reviewed. Command Pay 333.00 hours Holiday Pay (Labor Day) Officers who worked 88.00 hours Officers who did not work 48.00 hours Overtime Pay 53.50 hours Municipal Court income for August 2005 was $17,275. The year-to-date total is $104,855. Employee Recognition/Appreciation was discussed. A Focus Group, consisting of a cross section of members of the Police Department, has been established. The committee will complete its work by December 31, 2005 and report to the Commission at the January 2006 meeting. See #5 under Ambulance Department for the discussion of Emergency Medical Dispatch. Chief Thomas has reviewed the City of Port Washington Safety Plan, and has determined that some areas of the plan need to be updated. This will be an ongoing project. The city’s insurance carrier has reported that Reserve Officers are covered under Workers’ Comp. Chief Thomas reported that the ride-alongs and listening sessions are going well. He plans to continue to hold listening sessions on an annual basis. An action plan will be developed, with short and long-term goals based on the input received during the ride-alongs and listening sessions. The department’s state-mandated policies regarding Use of Force, Citizen Complaints, High Speed Pursuit, Open Records, Domestic Abuse, Expander of Jurisdiction, and Reporting Abuse are being updated. The department leadership team is participating in this process. Chief Thomas also recommends that the department seek Wisconsin Law Enforcement Accreditation; he will report on what’s needed to accomplish that goal at the November meeting The department leadership team, consisting of the Chief, Captain, and Sergeants, will meet monthly. A department-wide meeting will be held on October 20, with a goal of creating an inclusive environment. Department-wide meetings will be held two times each year. In addition to the Awards Focus Group, groups have been established to discuss and make recommendations regarding Uniforms, and Shift Scheduling and Work Hours. Other business: an officer will be nominated to attend the National Fire Academy Arson Investigation Course. A Special Commission Meeting, needed to discuss the purchase of a vehicle, was scheduled for Wednesday October 12 at 3:00 p.m. POLICE & FIRE COMMISSION Operational Policy #1 was amended to read "the officer designated by the commission" in place of "the most senior officer in the department." Moved by Gottlieb, seconded by Tietyen to approve Resolution No. 2005 – 1, adopting the amended Police, Fire and Ambulance Department Operational Rules & Policies. Unanimous approval. There was no other business Moved by Tietyen, seconded by Gottlieb to adjourn. Unanimous approval. Meeting adjourned at 8:56 p.m.
Respectfully submitted, Gina Taucher, Secretary PORT WASHINGTON POLICE & FIRE COMMISSION Minutes of Special Meeting Held Wednesday October 12, 2005 Meeting called to order at 3:02 p.m. Present: Commissioners Chaudoir, Nelson, Taucher, and Tietyen; Chief Thomas. Excused: Commissioner Gottlieb. There were no public appearances. Moved by Nelson, seconded by Tietyen to approve purchase of a 2005 Dodge Durango to replace the department’s 2001 Blazer. Unanimous approval There was no other business. Moved by Tietyen, seconded by Nelson to adjourn the meeting. Unanimous approval. Meeting adjourned at 3:05 p.m. Respectfully Submitted, Gina Taucher, Secretary PORT WASHINGTON POLICE & FIRE COMMISSION Resolution No. 2005 - 1 Adopting Police, Fire and Ambulance Department Operational Rules & Policies WHEREAS, the City of Port Washington Police & Fire Commission is authorized to exercise optional powers under sec. 62.13(6), Stats.; and WHEREAS, said authority includes the power (1) to organize and supervise the fire and police departments and to prescribe rules and regulations for their control and management; (2) to contract for and purchase all necessary apparatus and supplies for the use of the departments under their supervision, exclusive of the erection and control of the police and fire station buildings; and (3) to audit all bills, claims and expenses of the fire and police departments before the same are paid by the city treasurer; and WHEREAS, the Commission has determined to exercise its powers to adopt and promulgate operational rules and policies for the Port Washington Police, Fire, and Ambulance Departments that will benefit the Commission, the Departments and their officers, and will promote the health, safety and general welfare of community, NOW, THEREFORE, BE IT RESOLVED by the City of Port Washington Police & Fire Commission (the Commission) that the following rules and policies shall be and are hereby approved and adopted to regulate the operations of the Port Washington Police, Fire, and Ambulance Departments commencing October 10, 2005; said rules and policies shall be incorporated in a written manual entitled "Operational Rules & Policies of the Port Washington Police, Fire, and Ambulance Departments" to be filed with and maintained by the Secretary of the Commission; and the Rules and Policies may be supplemented or revised from time-to-time by the Commission: Hiring and Promotion of Non-Sworn Personnel. The department Chief or, in case of a suspension or temporary or other vacancy in said office, the officer designated by the Commission, shall have authority to hire and/or promote non-sworn police department personnel, provided, however, that any proposed hiring or promotion of non-sworn personnel shall be subject to review and approval by the Commission, and shall be ineffective until such approval is granted in writing. Capital Expenditures. In order that the Commission may closely monitor administration of the Police, Fire, and Ambulance Department budgets and participate in the development of long-range capital improvement plans, all capital expenditures proposed by any Police, Fire or Ambulance Department officer which exceed the amount $5,000.00 shall be subject to review and approval by the Commission, and shall be ineffective until such approval is granted in writing.
Dated this 10th day of October, 2005.
PORT WASHINGTON POLICE & FIRE COMMISSION by: Daniel Chaudoir, Chairman ATTEST: by: ____________________________ Gina Taucher, Secretary Minutes of Regular Meeting Held Monday September 12, 2005 Meeting called to order at 7:00 p.m. Present: Commissioners Taucher, Nelson, and Tietyen; Captain Keller; Chief Thomas; Chief Mitchell. Excused: Commissioner Chaudoir. Expected to arrive late: Commissioner Gottlieb. In the absence of Commission Chair Chaudoir, Commission Vice-Chair Nelson chaired the meeting. There were no public appearances. The minutes of the regular meeting held on Monday August 8, 2005 and the special meeting held Thursday August 11, 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for August 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. August 2005 ambulance revenue was $20,449.66; the year-to-date total is $127,953.63. August 2005 ambulance calls were reviewed. The discussion of Emergency Medical Dispatch was postponed until later in the meeting. There was no other business. FIRE DEPARTMENT Fire Department bills for August 2005 were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. The year-to-date fire budget was reviewed. August 2005 fire calls were reviewed. Chief Mitchell reported that he has received two bids for the roof repair that was budgeted in the 2005 Capital Outlay budget: Walsdorf Roofing Company, $12,900 (plus an additional $1600 for flashing for a leaky area, which was not included in the other bid) and JT Roofing, Inc., $21,697. J & H Heating and Air Conditioning chose not to bid on the project. Moved by Tietyen, seconded by Taucher to authorize Chief Mitchell to accept the bid of Walsdorf Roofing Company. Unanimous approval. Other business: Commissioners are invited to attend the Fire Department Open House on October 2, 2005. POLICE DEPARTMENT Police Department bills for August 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. Command and overtime pay for August 2005 were reviewed.
Command Pay 186.00 hours Overtime Pay 130.00 hours Municipal Court income for July 2005 was $11,285. The year-to-date total is $87,580. The 2006 budget preparation process has begun. Commissioners reviewed the budget proposals. Five IBM laptop computers have been purchased for installation in the squad cars. Captain Keller, project manager, will oversee programming and installation of the computers, and training of officers. A policy governing computer usage will be developed. The discussion of Emergency Medical Dispatch was postponed until the October Commission meeting. The discussion of employee recognition/appreciation was postponed until the October Commission meeting to allow Chief Thomas to be involved in developing the program. The Citizens’ Police Academy will be expanded. All units of city government will be represented in the new curriculum. The next Academy session is scheduled for January – February, 2006. The method of payment for Reserve Officers has been modified to ensure that they are covered under the city’s liability insurance when working at city-sponsored and other events. The issue of Workers’ Comp has not been resolved to date. If available, that information will be presented at the October Commission meeting. Officer Moertl has been selected to participate in the Ozaukee County Hostage Negotiating Team. The Menomonee Falls Public Auction will be held on October 8. Chief Thomas reported that he has been riding with officers and holding open office hours. He will have a full report on his findings at the next Commission meeting, including proposals for changes based on employee input. Additionally, he sees a need for updating department policies to bring them in line with industry standards, a project that may take as much as three years. He recommends that the department seek Wisconsin Law Enforcement Accreditation, and will present a report on what’s needed to accomplish that goal at the November Commission meeting. There was no other business. POLICE & FIRE COMMISSION Discussion of the proposed amended Police and Fire Commission Policies was postponed until the October Commission meeting. Moved by Tietyen, seconded by Taucher to go into closed session according to state statute 19.85 (1) (c) for "Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Taucher, Nelson, Tietyen. Voting no: none. Closed session convened at 8:22 p.m. Commissioner Gottlieb arrived at 8:30 p.m. Moved by Tietyen, seconded by Gottlieb to adjourn the closed session and reconvene in open session. Voting aye: Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Open session reconvened at 8:44 p.m. There was no other business Moved by Gottlieb, seconded by Tietyen to adjourn. Unanimous approval. Meeting adjourned at 8:45 p.m.
Respectfully submitted, Gina Taucher, Secretary PORT WASHINGTON POLICE & FIRE COMMISSION Minutes of Special Meeting Held Friday September 16, 2005 Meeting called to order at 8:00 a.m. Present: Commissioners Nelson, Taucher, and Tietyen; Chief Thomas; Captain Keller. Absent: Commissioners Chaudoir and Gottlieb. In the absence of Commission Chair Chaudoir, Commission Vice-Chair Nelson chaired the meeting. There were no public appearances. Moved by Tietyen, seconded by Taucher to thank Captain Keller for his year of leading the department, and to give him a bonus of $1500 and one week of paid vacation that will carry over without regard to city policy, to be used at the discretion of the Police Chief. Unanimous approval There was no other business. Moved by Tietyen, seconded by Taucher to adjourn the meeting. Unanimous approval. Meeting adjourned at 8:05 a.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Special Meeting Held Thursday August 11, 2005 Meeting called to order at 6:32 p.m. Present: Commissioners Chaudoir, Nelson, Taucher, Tietyen, Gottlieb. Moved by Nelson, seconded by Tietyen to go into closed session according to state statute 19.85 (1) (c) for "Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Closed session convened at 6:33 p.m. Moved by Taucher, seconded by Nelson to adjourn the meeting. Unanimous approval. Meeting adjourned at 7:15 p.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday August 8, 2005 Meeting called to order at 7:00 p.m. Present: Commissioners Taucher, Gottlieb, Nelson, and Tietyen; Captain Keller; Chief Mitchell. Excused: Commissioner Chaudoir. In the absence of Commission Chair Chaudoir, Commission Vice-Chair Nelson chaired the meeting. There were no public appearances. The minutes of the regular meeting held on Monday July 11, 2005 were reviewed. Moved by Tietyen, seconded by Gottlieb to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for July 2005 were reviewed. Moved by Taucher, seconded by Tietyen to approve. Unanimous approval. July 2005 ambulance revenue was $11,292.96; the year-to-date total is $107,503.97. July 2005 ambulance calls were reviewed. The concept of training dispatchers to assist callers before the arrival of EMS personnel was discussed. Captain Keller and Chief Mitchell were asked to report on current procedures at the September Commission meeting. Further discussion of the issue will take place at that time. There was no other business. FIRE DEPARTMENT Fire Department bills for July 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. July 2005 fire calls were reviewed. Chief Mitchell reported that the 2006 budget process has begun. Department heads have been asked to keep budget increases at 3% or less. Two new personnel have been added to the department: a Fire Fighter/EMT and an EMT. There was no other business. POLICE DEPARTMENT Police Department bills for July 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. Command, holiday and overtime pay for July 2005 were reviewed. Command Pay 220.00 hours Holiday Pay (Independence Day) Officers who worked 86.00 hours Officers who did not work 58.00 hours Overtime pay 315.25 hours; includes 206.5 hours on Fish Day Municipal Court income for June 2005 was $10,090. The year-to-date total is $76,295. The discussion of employee recognition/appreciation was postponed until the September meeting. The Highway Safety Grant payment of $4423.68 was received. Used in the Click it or Ticket seatbelt enforcement program, the funds reflected 100% reimbursement of officer overtime pay during this program. The written report from the city’s insurance carrier regarding Reserve Officer liability coverage when they’re being paid to work at events such as the Allen Edmonds Tent Sale, requested by Captain Keller, has not arrived. Discussion of this topic will be postponed until September, pending receipt of the written report. There were 20 arrests on Fish Day. Costs to the city for police services included $9,692.58 for Reserve Officer pay and officer and dispatcher overtime. In addition, a total of 27 hours was logged at no pay by department administration. Other business: Commissioners are invited to attend the swearing-in ceremony for Chief Richard Thomas on Monday August 29 at 8:15 a.m. at the Police Building. POLICE & FIRE COMMISSION The proposed amended Police and Fire Commission Policies were distributed. Moved by Tietyen, seconded by Gottlieb to modify the proposed changes to include the Fire and Ambulance Departments. Unanimous approval. The modified policies will be discussed at the September Commission meeting. There was no other business Moved by Tietyen, seconded by Taucher to adjourn. Unanimous approval. Meeting adjourned at 8:10 p.m.
Respectfully submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday July 11, 2005 Meeting called to order at 7:00 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb, Nelson, and Tietyen; Captain Keller; Chief Mitchell. There were no public appearances. The minutes of the regular meeting held on Monday June 13, 2005 and the special meetings held on Wednesday May 18, 2005, Monday June 27, 2005, and Friday July 1, 2005 were reviewed. Moved by Tietyen, seconded by Chaudoir to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for June 2005 were reviewed. Moved by Taucher, seconded by Gottlieb to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. June 2005 ambulance revenue was $14,967.59; the year-to-date total is $96,211.01. June 2005 ambulance calls were reviewed. There was no other business. FIRE DEPARTMENT Fire Department bills for June 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. The year-to-date fire budget was reviewed. June 2005 fire calls were reviewed. The contract for the new truck was received from Pierce Manufacturing. It includes additional discounts for a savings of $15,802, the revised total cost will be $412,962. The truck will be completed in 180 – 200 working days. There was no other business. POLICE DEPARTMENT Police Department bills for June 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. Command and overtime pay for June 2005 were reviewed. Command Pay 171.00 hours Overtime pay 146.25 hours Municipal Court income for May 2005 was $15,250. The year-to-date total is $66,205. A letter was received from the Ozaukee County Sheriff Department regarding a vacancy for a female officer on the Hostage Negotiation (SRT) Team. Officer Kirsten Moertl has expressed an interest in the position, and her name will be submitted. The concept of an employee recognition program for the police department was discussed. An attempt will be made to find a community service organization to sponsor this program, and additional discussion will be held on the idea at the August Commission meeting. Patrick Frame has been hired to fill the permanent part-time dispatch position. The appropriate level of involvement for the Commission in hires and promotions was discussed. Moved by Nelson, seconded by Tietyen that the Commission will approve new hires and promotions of non-sworn personnel, but that the hiring process will proceed without Commission involvement up to the point of hiring. Unanimous approval. The appropriate level of involvement for the Commission in capital purchases was discussed. Moved by Gottlieb, seconded by Nelson that the Commission will approve all capital purchases above the amount of $5000. Unanimous approval. The Port Washington Lions Club is again sponsoring the Green Bay Packer cards, which have been ordered. A thank you will be sent as soon as the cards arrive. Police Reserve officers worked at the Allen-Edmonds Tent Sale. Captain Keller was asked to check with the city’s insurance carrier regarding coverage of the reserves when they’re being paid to work at events such as the Tent Sale, and report his findings to the Commission at the August meeting. Plans for department involvement in Fish Day are in place. Training: Sgt. Kevin Hingiss, Sgt. Michael Davel, and Officer Craig Czarnecki attended Standardized Field Sobriety Testing (SFST) training, moving the department closer to the goal of having all road officers certified in SFST. Community Programs a. The Bike Rodeo held on June 30 was successful, with 158 participants. b. Safety Town graduation was held on June 24. Approximately 60 children participated in this popular program. c. The Hunter Safety Class will be offered in August. There was no other business. Moved by Nelson, seconded by Tietyen to adjourn. Unanimous approval. Meeting adjourned at 8:23 p.m.
Respectfully submitted, Gina Taucher Secretary Minutes of Special Meeting Held Friday July 1, 2005 Meeting called to order at 8:05 a.m. Present: Commissioners Chaudoir, Nelson, Taucher, Tietyen, Gottlieb; Port Washington City Administrator Mark Grams. Moved by Tietyen, seconded by Nelson to go into closed session according to state statute 19.85 (1) (c) for "Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Closed session convened at 8:07 a.m. Moved by Gottlieb, seconded by Tietyen to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Open session reconvened at 8:30 a.m. Moved by Tietyen, seconded by Taucher to offer the position of Port Washington Police Chief to Richard P. Thomas, contingent on finalizing the background investigation and medical and psychological testing. Unanimous approval. There was no other business Moved by Nelson, seconded by Tietyen to adjourn the meeting. Unanimous approval. Meeting adjourned at 8:32 a.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Special Meeting Held Monday June 27, 2005 Meeting called to order at 2:00 p.m. Present: Commissioners Chaudoir, Nelson, Taucher, Tietyen; Fire Chief Mark Mitchell. Chief Mitchell reported that he had contacted Seagrave Fire Apparatus to see if they’d still be interested in bidding on the new engine, even though the deadline had passed. After reviewing the specs, however, the Seagrave representative indicated that they were unable to offer a quote on the engine as specified. Moved by Tietyen, seconded by Nelson, to accept the bid from Pierce Manufacturing in the amount of $424,775.00. Unanimous approval. Chief Mitchell left the meeting at 2:10 p.m. Moved by Nelson, seconded by Tietyen to go into closed session according to state statute 19.85 (1) (c) for "Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson, Tietyen. Voting no: none. Closed session convened at 2:11 p.m. Port Washington City Administrator Mark Grams joined the meeting at 2:12 p.m. Commissioner Gottlieb arrived at 2:20 p.m. Moved by Nelson, seconded by Gottlieb to adjourn the closed session and reconvene in open session. Voting aye: Voting aye: Chaudoir, Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Open session reconvened at 8:25 p.m. There was no other business Moved by Gottlieb, seconded by Tietyen to adjourn the meeting. Unanimous approval. Meeting adjourned at 8:27 p.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday June 13, 2005 Meeting called to order at 7:00 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb, Nelson, and Tietyen; Captain Keller; Chief Mitchell; Port Washington City Administrator Mark Grams. There were no public appearances. The minutes of the regular meeting held on Monday May 9, 2005 and the special meeting held on Thursday May 5, 2005 were reviewed. Moved by Nelson, seconded by Tietyen to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for May 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. May 2005 ambulance revenue was $12,190.90; the year-to-date total is $81,243.42. May 2005 ambulance calls were reviewed. There was no other business. FIRE DEPARTMENT Fire Department bills for May 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. The number of fire calls this year is 22 fewer than at this time in 2004. May 2005 fire calls were reviewed. The only bid for the new engine was received from Pierce Manufacturing. Both Marion Body Works and Custom Fire Apparatus responded that they chose not to bid on the project. Moved by Tietyen, seconded by Taucher to accept the bid from Pierce Manufacturing. Because Seagrave Fire Apparatus did not respond to the bid request, Chief Mitchell will call the company to ask if it was received. The commission will wait to act on the purchase pending the response from Seagrave. Motion withdrawn by Tietyen with Taucher’s approval. There was no other business. POLICE DEPARTMENT Police Department bills for May 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command, holiday, and overtime pay for May 2005 were reviewed. Command Pay 154.00 hours Holiday Pay (Memorial Day) Officers who worked 106.50 hours Officers who did not work 42.00 hours Overtime pay 240.00 hours Municipal Court income for April 2005 was $10,185. The year-to-date total is $50,955. The Click-it or Ticket traffic enforcement grant program ran from May 23 to June 5. The program stressed seat belt safety-related violations. Lincoln Elementary School has developed a plan to reduce traffic congestion at the school, and parents have been informed of the changes that will be made. The department’s annual Bicycle Rodeo will be held June 30 at Lincoln Elementary School. Donations from local businesses will enhance the event. Dispatcher Boesch has resigned to take another position. Boesch’s position has been filled by permanent part-time dispatcher Heaslip, whose former position will be filled as soon as possible. A young man will work half days for the department this summer, in a position funded by Workforce Development. His duties will include washing squads and assisting the janitor. The monthly sergeants’ meeting featured a tour of the WE Energies project. Safety Town will begin June 13 at Dunwiddie School. The program is offered in conjunction with the Port Washington Junior Women’s Club. Officer Tom Schleg attended the Blood Center’s Patient/Donor Reunion for Jessie Klein. The Milwaukee Brewer baseball cards, sponsored by the Kiwanis Club, have arrived. The police boat is in service. There was no other business. Police & Fire Commission Moved by Taucher, seconded by Gottlieb to go into closed session according to state statute 19.85 (1) (c) for "Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson, Gottlieb, Tietyen. Voting no: none. Closed session convened at 8:14 p.m. Moved by Tietyen, seconded by Gottlieb to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Nelson, Gottlieb, Tietyen. Voting no: none. Open session reconvened at 8:45 p.m. There was no other business. Moved by Tietyen, seconded by Nelson to adjourn. Unanimous approval. Meeting adjourned at 8:47 p.m.
Respectfully submitted, Gina Taucher Secretary PORT WASHINGTON POLICE & FIRE COMMISSION Minutes of Special Meeting Held Wednesday May 18, 2005
Meeting called to order at 2:00 p.m. Present: Commissioners Chaudoir, Nelson, Taucher; Port Washington City Administrator Mark Grams. Moved by Taucher, seconded by Nelson to go into closed session according to state statute 19.85 (1) (c) for "Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson. Voting no: none. Closed session convened at 2:01 p.m. Grams left the room when Attorney Scott Herrick joined the meeting by speaker phone at 2:03 p.m. Moved by Taucher, seconded by Nelson to adjourn the meeting. Unanimous approval. Meeting adjourned at 2:30 p.m. Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday May 9, 2005 Meeting called to order at 7:01 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb, Nelson, and Tietyen; Captain Keller; Chief Mitchell. Election of officers: Moved by Nelson, seconded by Taucher to elect Dan Chaudoir to the position of Commission Chair. Unanimous approval. Moved by Tietyen, seconded by Gottlieb to elect Rick Nelson to the position of Commission Vice Chair. Unanimous approval. Moved by Chaudoir, seconded by Tietyen to elect Gina Taucher to the position of Commission Secretary. Unanimous approval. There were no public appearances. The minutes of the regular meeting held on Monday April 11, 2005 were reviewed. Moved by Nelson, seconded by Tietyen to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for April 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. April 2005 ambulance revenue was $24,823.12; the year-to-date total is $69,052.52. April 2005 ambulance calls were reviewed. There was no other business. FIRE DEPARTMENT Fire Department bills for April 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. The year-to-date Fire Department budget was reviewed. April 2005 fire calls were reviewed. The new engine specifications and bidder list were reviewed. Moved by Tietyen, seconded by Gottlieb to accept the specs as presented and to seek bids from Pierce Manufacturing, Seagrave Fire Apparatus, Marion Body Works, and Custom Fire Apparatus. Unanimous approval. There was no other business. POLICE DEPARTMENT Police Department bills for April 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command pay and overtime pay for April 2005 were reviewed.
Command pay 171.50 hours Overtime pay 92.00 hours Municipal Court income for March 2005 was $15,680. The year-to-date total is $40,770. A check in the amount of $1,470 was received from the Municipal Court for reimbursement of prisoner meals April 1 – June 30, 2004. Captain Keller explained that the Municipal Court 2004 Summary Report reflects initial pleas of guilty or not guilty, but does not include final adjudication statistics. A reimbursement check for $4,200 was received from the State of Wisconsin for officer training. The quarterly meeting was held with the dispatch staff. Topics included the Mayor’s proclamation regarding telecommunication week, procedural issues, and computer software upgrades. The monthly sergeants’ meeting included discussion of traffic safety issues, potential research of a detective or investigator position, and the WE Energies project. The annual tavern inspections have been completed. In addition to taverns, restaurants and retailers are also inspected as part of this program. The boater safety class, taught by Officers Knowski and Nye, has concluded. There were 18 graduates from the program. An additional cellular service provider may be added to the radio tower, which is the primary communication site for the Police Department. The vendor has proposed changes to the site, which may make it less secure. The situation will be monitored to ensure the security of the site and police, fire, and EMS communications. Safety meetings were held with representatives of Thomas Jefferson and Lincoln Schools. Changes are being considered at both locations to lessen traffic congestion before and after school. Traffic speed and volume were surveyed, using officer monitoring and the speed board, in the Lake Ridge Subdivision. It was determined that while excessive speed is not a problem, this is a busy traffic area. Training a. Spring firearms training will take place in May. b. Annual Officer In-service training concludes this month. c. Dispatcher Hill attended "Enhancing Telecommunications Training Program" seminar. d. Dispatchers Meyer and Heaslip attended "How to Excel at the Front Desk" seminar. 15. There was no other business. Police & Fire Commission
Minutes of Special Meeting Held Thursday May 5, 2005
Respectfully Submitted, Gina Taucher, Secretary Minutes of Regular Meeting Held Monday April 11, 2005 Meeting called to order at 7:03 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb, Nelson, and Tietyen; Captain Keller; Chief Mitchell; Port Washington City Administrator Mark Grams. Brown Deer Police Chief Rinzel arrived at 7:40 p.m. There were no public appearances. The minutes of the regular meeting held on Monday March 28, 2005 were reviewed. Moved by Nelson, seconded by Tietyen to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for March 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. March 2005 ambulance revenue was $18,393.93; the year-to-date total is $44,229.40. March 2005 ambulance calls were reviewed. There was no other business. FIRE DEPARTMENT Fire Department bills for March 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. The year-to-date Fire Department budget was reviewed. March 2005 fire calls were reviewed. Chief Mitchell reported that three new fire fighters were sworn in, bringing the department strength to 49. Other business as allowed by law: The specs for the new pumper truck will be available for review at the May Commission meeting. POLICE DEPARTMENT Police Department bills for March 2005 were reviewed. Moved by Nelson, seconded by Tietyen to approve. Unanimous approval. Command, holiday, and overtime pay for March 2005 were reviewed.
Command pay 157.00 hours Holiday Pay (Good Friday)
Officers who worked 80.00 hours Officers who did not work 56.00 hours Overtime pay 137.00 hours Municipal Court income for February 2005 was $15,450. The year-to-date total is $25,090. The Municipal Court year-end statement was reviewed. A reimbursement check for the 2004 boat patrol in the amount of $4,382.16 was received from the Wisconsin Department of Natural Resources. The boat patrol is gearing up for the upcoming boating season. The results of the Officer Special Interests Inventory, which was conducted recently, were reviewed. Training Update
a. Officer Kirstin Moertl will attend the "Investigation and Prosecution of Child Abuse" seminar on April 28 – 29. b. Officer Jason Bergin will attend the "New Instructor – Instructor Development Course" on April 26 – 29. City Proclamations have been issued for National Public Safety Telecommunicators Week, April 10 – 16; National Police Week, May 15 – 21; and Peace Officer’s Memorial Day, May 15.
Community Programs a. The D.A.R.E. Program is running at Port Catholic School under the direction of Sgt. Hingiss. b. The Law Enforcement and Youth Forum held at Port Washington High School was attended by 39 students. The department was represented by Sgts. Davel and Leet, and Officers Kajtna and Bergin. Other business as permitted by law: On the advice of City Attorney Eric Eberhardt, the Commission Secretary’s compensation will be discussed in open session. Moved by Nelson, seconded by Gottlieb to add the item to the May Commission agenda. Motion passed with 4 ayes and 1 abstention (Taucher). POLICE & FIRE COMMISSION Moved by Tietyen, seconded by Gottlieb to go into closed session according to state statute 19.85 (1) (c) for "Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility." Voting aye: Chaudoir, Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Closed session convened at 7:45 p.m. Moved by Tietyen, seconded by Nelson to adjourn the closed session and reconvene in open session. Voting aye: Chaudoir, Taucher, Nelson, Tietyen, Gottlieb. Voting no: none. Closed session adjourned and open session reconvened at 9:19 p.m. There was no other business. Moved by Taucher, seconded by Nelson to adjourn. Unanimous approval. Meeting adjourned at 9:24 p.m. Respectfully submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday March 28, 2005 (Meeting rescheduled from March 14, 2005) Meeting called to order at 7:02 p.m. Present: Commissioners Chaudoir, Taucher, Nelson, and Tietyen; Captain Keller; Chief Mitchell; Port Washington City Administrator Mark Grams. Excused: Commissioner Gottlieb. There were no public appearances. Letters from Police Officer Kirstin Moertl and Port Washington resident Jim Reed were read and placed on file. The minutes of the regular meeting held on Monday February 14, 2005 were reviewed. Moved by Tietyen, seconded by Nelson to approve. Unanimous approval. AMBULANCE DEPARTMENT Ambulance Department bills for February 2005 were reviewed. Moved by Nelson, seconded by Tietyen to approve. Unanimous approval. The year-to-date ambulance budget was reviewed. February 2005 ambulance revenue was $10,079.24; the year-to-date total is $25,730.42. Chief Mitchell explained that the "Ambulance Transport Fees" item on the revenue statement represents the ambulance fees for non-city residents, which are billed back to their respective communities. February 2005 ambulance calls were reviewed. There was no other business. FIRE DEPARTMENT Fire Department bills for February 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. The year-to-date Fire Department budget was reviewed. February 2005 fire calls were reviewed. The 2004 Fire Department Annual Report was reviewed. The engine committee has developed specs, and will obtain three bids for the new engine. The bids will be presented to the Commission at the April or May meeting. There was no other business. POLICE DEPARTMENT Police Department bills for February 2005 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Command and overtime pay for February 2005 were reviewed. Command pay 200.00 hours Overtime pay 73.75 hours Municipal Court income for January 2005 was $9,640.00. The participation requirements for the Ozaukee County MEG Unit and SRT Unit were reviewed. Personal use of unmarked vehicles by the Chief and Captain were discussed. Moved by Nelson seconded by Tietyen that the following policy be adopted. Unanimous approval. Unmarked Vehicle Use Policy The City of Port Washington Police Department shall provide and authorize full use of city owned/leased police vehicles to both the Police Chief and the Police Captain and pay for all attendant operating, maintenance and insurance expenses. Authorized use of these vehicles by the Police Chief and Captain shall include all use in connection with the performance of their duties as Chief of Police and Captain of Police, as well as use in pursuit of their professional growth and development. Personal use outside of normal business hours within the state of Wisconsin is also authorized, as both the Chief and Captain are subject to call in the event of an emergency. Personal use outside the state of Wisconsin is subject to prior approval by the Police & Fire Commission. The value of such personal use is exempt from income tax pursuant to IRS regulations [see IRS regulation 1.274-5T (k) (2) (ii) (R)]. The 2004 officer evaluations have been completed. An Employee Development Plan and Interest Inventory were used as part of the process. The Interest Inventory will assist in considering future assignments and training decisions. The monthly sergeants’ meeting was held on February 28. A meeting of the dispatch staff will be scheduled for late April. The Milwaukee Brewers baseball cards have been ordered. A thank-you letter was sent to the Port Washington Kiwanis Club, which donated the funds to purchase the cards. The 2004 Boat Patrol Audit has been completed. For the upcoming boating season, the boat patrol schedule will be coordinated with times of peak harbor usage with input from the Harbormaster. Three assessment center proposals were reviewed by City Administrator Mark Grams. Moved by Nelson, seconded by Tietyen to approve hiring the Fox Valley Technical College to conduct the assessment center for the Police Chief candidates. Unanimous approval. Grams reported that there are 64 applicants for the Police Chief position. A committee of area chiefs will narrow the field to 10 – 20, which will be reviewed by the Commission. These candidates will be asked to answer a questionnaire, from which 5 – 10 semi-finalists will be selected for interviews. After the interviews, 5 or 6 finalists will be sent to the assessment center. There was no other business. POLICE & FIRE COMMISSION Moved by Tietyen, seconded by Nelson to postpone discussion of the PFC Secretary’s compensation until the April Commission meeting, when it will be discussed in closed session. Unanimous approval. There was no other business. Moved by Taucher, seconded by Tietyen to adjourn. Unanimous approval. Meeting adjourned at 8:20 p.m. Respectfully submitted, Gina Taucher Secretary Minutes of Regular Meeting Held Monday February 14, 2005 Meeting called to order at 6:05 p.m. Present: Commissioners Chaudoir, Taucher, Nelson, and Tietyen; Captain Keller; Port Washington City Administrator Mark Grams. Commissioner Gottlieb arrived at 6:10 p.m. The minutes of the regular meeting held on Monday January 10, 2005 and the special meeting held on Saturday January 22, 2005, were reviewed. Moved by Tietyen, seconded by Nelson to approve. Unanimous approval. LISTENING SESSION FOR POLICE DEPARTMENT EMPLOYEES LISTENING SESSION FOR PORT WASHINGTON RESIDENTS Fire Chief Mitchell arrived at 7:00 p.m. AMBULANCE DEPARTMENT Ambulance Department bills for January 2005 were reviewed. Moved by Taucher, seconded by Gottlieb to approve. Unanimous approval. Ambulance revenue for December 2004 was $21,032.00. The 2004 total is $209,586.38. January 2005 ambulance revenue was $11,057.12 January 2005 ambulance calls were reviewed. The year-to-date Ambulance Department budget was reviewed. The final budget report for 2004 has been delayed, but will be available for the March Commission meeting. There was no other business. FIRE DEPARTMENT Fire Department bills for January 2005 were reviewed. Moved by Taucher, seconded by Nelson to approve. Unanimous approval. January 2005 fire calls were reviewed. The year-to-date Fire Department budget was reviewed. A backup paging system, as recommended by ISO, was discussed. Captain Keller informed the commission that a backup system exists, and that the stand-by paging base will be moved to a location where it will be more effective. The new engine committee has met and looked at apparatus in the area. The committee will meet soon to develop specs. Chief Mitchell expects to take delivery later this year. There was no other business. POLICE DEPARTMENT Police Department bills for January 2005 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. Command, holiday and overtime pay for January 2005 were reviewed.
Command pay 108.00 hours Holiday pay (New Year’s Day)
Officers who worked 88.00 hours Officers who did not work 48.00 hours Overtime pay 41.00 hours Municipal Court income for December was $15,489.50. The 2004 total was $158,359.50. The 2004 Police Department Annual Report was presented. Commission Chair Chaudoir calculated that property crimes were down 27%, larceny was down 20%, and parking offenses were down 9% in 2004. There were 142 individual uses of the Community Room in 2004. The UPS problems have been resolved. During a power outage in mid-January, the UPS and central surge protection did their jobs and there was no damage when power was restored. The Junk Vehicle Contract with Auto Parts Recycling has been executed. The Milwaukee Brewers Baseball cards have been ordered. A thank-you letter will be sent to the Port Washington Kiwanis Club, which donated the funds to purchase the cards. The body armor grant funds in the amount of $5986.72 have been received. Department Update
a. Captain Keller issued a Cell Phone Use Directive to clarify the use of cell phones by the Sergeants and the School Liaison Officer. b. Several meetings were held with department employees. Administrative Secretary Barb Roska attended the meetings to take minutes, which were distributed to the staff. Suggestions from the meetings are under consideration. i. Monthly staff meetings will be held with the Sergeants; the first meeting was held in January. ii. Captain Keller met with all employees to discuss expectations during the interim period before a new chief is hired. iii. Captain Keller met with the dispatch staff and Community Service Officer. It was decided that meetings with the dispatch staff will be held quarterly. Community Programs:
c. The Hunter Safety Class, which is filled, will begin March 1. The class is offered two times each year. d. The Boater Safety Class will begin April 19. This class is also at capacity. City Administrator Mark Grams reported that 32 applications have been received for the position of Chief of Police. He is in the process of obtaining proposals from companies to conduct the Assessment Center and background checks on candidates. He will report with recommendations at the March Commission meeting. Other business: Commissioner Nelson requested that two items be added to the March agenda: the Commission secretary’s compensation and department representation on the county-wide drug enforcement and swat teams. Commissioner Chaudoir requested that the use of the Chief’s car by department personnel also be discussed in March. Moved by Tietyen, seconded by Gottlieb to adjourn. Unanimous approval. Meeting adjourned at 7:57 p.m. Respectfully submitted, Gina Taucher Secretary Minutes of Special Meeting Held Saturday January 22, 2005 Community Room – Port Washington Police Building Meeting called to order at 10:07 a.m. Present: Commissioners Chaudoir, Nelson, Taucher, Tietyen, and Gottlieb. A listening session was held for employees of the Port Washington Police Department; the following comments were made: Sgt. Eric Leet said that he appreciates this component of the hiring process. Tammy Shepherd, dispatcher, stressed the importance of communication between shifts and from the top down. She believes that staff meetings would be helpful in maintaining communication. Bonnie Meyer, dispatcher, said that improved communication is essential. Officer Tom Kajtna listed the traits he’d like to see in the new chief: honest, above reproach; fair in handling both the public and personnel; able to communicate openly and directly with staff even when there’s a difference of opinion; able to instill a high level of morale in the department. Diane Young, parking enforcement, would like to see improved communication to all levels of the department, and respect for all employees down to the lowest level. Officer Jason Bergin said that he would like a chief who believes in face to face communication rather than communication through memos. Officer Craig Czarnecki would like improved communication about concerns within the department, and suggests a committee with representation from each shift to hold round table discussions regarding concerns. The new chief should be an innovative person with vision for the department, who is able to make a decision and stick with it. He’d like to see more cooperation with other agencies. Officer Ron Kridler sees the need for a chief who will listen to suggestions from subordinates, who will respect the officers and provide leadership. He believes the commission should hire from within. Others in attendance who did not comment were Captain Mike Keller and Sgt. Mike Davel. Commission Chair Chaudoir explained the process that will be used to hire the new chief. Moved by Nelson, seconded by Tietyen to hold another listening session prior to the next regular commission meeting on February 14, with comments at 6:00 p.m. from department employees and at 6:30 p.m. from Port Washington residents. Moved by Tietyen, seconded by Nelson to recess the meeting until 1:00 p.m. Unanimous approval. Meeting recessed at 11:34 a.m. Meeting reconvened at 1:04 p.m. Present: Commissioners Chaudoir, Nelson, Taucher, Tietyen, and Gottlieb. A listening session was held for residents of Port Washington. The following comments were made: Bob Lorge, former Alderman, 118 E. Pierron St., suggested that promoting from within will allow room for advancement in the department. An internal candidate will have an understanding of the city. Don Voigt, downtown property owner, 434 N. Wisconsin St., wants the department to be more tourist-friendly, and not to park at the entrances to the city in order to catch speeders. Dan Becker, 916 N. Grant St., thinks the new chief should have a clear understanding of the community, be a contributing community member, and have excellent leadership, management, and communication skills. The new chief will need to facilitate healing within department. The commission should look within the department for a chief, and then others can advance. Burt Babcock, 4th District Alderman, 221 W. Main St., presented a list of qualifications including zero tolerance for illegal drugs, not a big ego, ability to listen, community oriented, objective regarding manpower needs, willing to evaluate means of patrol, accepting of new technology, and open to new ideas. Don Cosentine, 518 Brentwood Ct., urged the commission to hire a chief who is people-friendly in dealing with officers, out-of-towners, and Port Washington residents. Lynn Cosentine, 1495 Garay Ln., who is retired from Federal Law Enforcement, commented that a broad diversity of experience is more important than hiring from within. The new chief should promote tourism, be willing to consider manpower levels in the department, and implement sensitivity training for employees who deal with the public. Lt. David Guss, Ozaukee Co. Sheriff’s Dept., urged the commission to consider candidates’ backgrounds carefully; and look for work experience in patrol, investigation and administration. The chief will need excellent leadership skills; the ability to inspire, motivate, and train; and to build morale in the department. The chief should be open and honest and able to accept advice. He urged the department to partner with the law enforcement community in Ozaukee Co., especially the drug unit and the swat team; to join the 800 system; and to develop a detective bureau. Lynn Tarrence, 821 W. Grand Ave., feels the new chief should be able to lead the department effectively, and to retain Port’s small town feeling, yet be aware of broader issues. Dr. Mike Weber, Port Washington-Saukville School Superintendent, 118 N. Moore Rd., suggested that the commission should look within the current staff for a chief, because their strengths are known. The chief should have knowledge, leadership, the ability to accept responsibility, and the ability to work cooperatively with others. Human relation skills that are especially important include communication, a positive attitude, listening skills, humility (no big ego), and people-friendliness. Eric Eberhardt, Port Washington City Attorney, 1511 N. Holden St., believes that the ability to manage people is critical. The new chief will need to show leadership and gain the respect of the department and the community. Jim Vollmer, 1340 Noridge Tr., urges hiring a community servant and good people person. Others in attendance who did not comment were Capt. Mike Keller, Sgt. Mike Davel, Mrs. Davel, and Mark Grams, Port Washington City Administrator. Moved by Taucher, seconded by Gottlieb to adjourn. Unanimous approval. Meeting adjourned at 1:46 p.m. Respectfully Submitted, Gina Taucher Secretary Meeting called to order at 7:01 p.m. Present: Commissioners Chaudoir, Taucher, Gottlieb, Nelson, and Tietyen; Chief Mitchell; Captain Keller; Sgt. Davel; Brown Deer Police Chief Steven Rinzel; Port Washington City Administrator Mark Grams. There were no public appearances. The minutes of the regular meeting held on Monday December 13, 2004 and the special meeting held on Tuesday December 14, 2004 were reviewed. Moved by Nelson, seconded by Tietyen to approve. Unanimous approval. POLICE & FIRE COMMISSION The selection process for new police chief was discussed. Moved by Taucher, seconded by Tietyen to appoint Brown Deer Police Chief Steven Rinzel to head a committee to conduct the initial screening of applicants. Unanimous approval. Chief Rinzel will invite other area chiefs to participate in the committee. Moved by Nelson seconded by Taucher to hold listening sessions on January 22, 2005 for Police Department employees and Port Washington citizens, to receive input on the qualities that the new chief should possess. Specific groups including the schools, the Chamber of Commerce, service clubs, and elected officials will be invited to send representatives. City Administrator Grams presented examples of advertisements and selection criteria that were used by the Village of Grafton in the hiring process for their chief. Moved by Gottlieb, seconded by Tietyen to move ahead with advertising the position as soon as possible in order to meet the deadlines of monthly publications. Unanimous approval. The ads will give a deadline of March 18, 2005 for receipt of applications. AMBULANCE DEPARTMENT Ambulance Department bills for December 2004 were reviewed. Moved by Nelson, seconded by Taucher to approve. Unanimous approval. Ambulance revenue for November 2004 was $14,516.47. The year-to-date total is $188,554.38. December 2004 ambulance calls were reviewed. There were 672 patient contacts in 2004, an increase of 39 over 2003. The year-to-date Ambulance Department budget was reviewed. Chief Mitchell reviewed the assessment techniques used to screen the candidates for Ambulance Lieutenant. Moved by Tietyen, seconded by Gottlieb to confirm Joan Buege for the Lieutenant position. Her responsibilities will include coordinating training and scheduling ambulance crews. There was no other business. FIRE DEPARTMENT Fire Department bills for December 2004 were reviewed. Moved by Tietyen, seconded by Nelson to approve. Unanimous approval. December 2004 fire calls were reviewed. There were 197 calls in 2004, down from 207 in 2003. The year-to-date Fire Department budget was reviewed. The ordinance regarding cash payment to active members of the fire department who retire after 20 years of service was reviewed. Moved by Gottlieb, seconded by Nelson that the retirement cash payment should be made to all retirees who meet the length of service requirements regardless of their participation in the group life insurance program. Motion carried with 4 aye votes and 1 abstention (Tietyen.) There was no other business. POLICE DEPARTMENT Police Department bills for December 2004 were reviewed. Moved by Tietyen, seconded by Taucher to approve. Unanimous approval. Command, holiday and overtime pay for December 2004 were reviewed. Command pay 267.00 hours Holiday pay (Christmas Eve) Officers who worked 64.00 hours Officers who did not work 72.00 hours Holiday pay (Christmas Day) Officers who worked 64.00 hours Officers who did not work 72.00 hours Holiday pay (New Year’s Eve Day) Officers who worked 69.00 hours Officers who did not work 72.00 hours Overtime pay 112.5 hours Municipal Court income for November was $12,110. The 2004 year-to-date total is $145,870. Captain Keller reported that his survey of other departments’ Citizens’ Police Academies indicated that they vary widely in content and funding methods. It is likely that the revised academy will be run in the fall of 2005. Sgt. Michael Davel reported that he and the other officers who have participated in the Citizens’ Police Academy support it strongly and wish to see it continue. A reception will be held at the police department on January 12 in recognition of the service of the adult school crossing guards. Commissioners are invited to attend. The body armor orders have been received, and reimbursement requests have been filed with the federal grant program. The approximate value of the grant will be $6000. Every officer in the department has body armor. An additional Automatic External Defibrillator (AED) was obtained using $1950 provided by the Ozaukee Lodge of Free & Accepted Masons and the Wisconsin Masonic Foundation Medical Fund. The new unit has been placed in a squad car that previously was not equipped with an AED. Fire Chief Mitchell has sent a letter of commendation to Officer Footit regarding his use of a defibrillator to save a patient on December 15, 2004. Copy to Officer Footit’s personnel file. Captain Keller has started working on 2004 Annual Report. A draft copy will be presented to the Commission at the February meeting. The approved 2005 police department budget was received. There was no other business. Moved by Nelson, seconded by Taucher to adjourn. Unanimous approval. Meeting adjourned at 9:10 p.m. Respectfully submitted, Gina Taucher Secretary |