Minutes |
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2005 Board of Public Works |
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Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:02 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Karl Leicht. Alderman Armin Schwanz, and John May. Also attending: City Engineer Rob Vanden Noven, Water Supt./Street Commissioner Dave Ewig, WWTP Supt. Kris August and City Administrator Mark Grams. Absent and excused: Dan Becker. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Consider Acceptance Of Utilities For New Port Vista, Phase II: City Engineer Rob Vanden Noven informed the Board Members that the New Port Vista condominium development has completed the construction of sanitary and storm sewer, water main, and street construction (minus the asphalt surface) for Phase 2. They are requesting approval by the City per Section 6.4 of the Developer's Agreement. All work has a warranty of 1 year, and the City will be responsible for maintenance at that time. The City will assume plowing and salting responsibilities immediately. Ruekert and Mielke has indicated that all work is complete and it has been reviewed by our DPW. Staff recommends approval and acceptance of the improvement in the R.O.W MOTION BY ALDERMAN SCHWAMZ AND SECONDED BY ALDERMAN MATTHEWS to accept the utilities for New Port Vista, Phase 2 with the exception of the asphalt surface as presented. Motion carried unanimously. Review Final Report On The City's Sanitary Sewer System By Strand Engineering: City Engineer Vanden Noven informed the Board that Strand Associates has completed their study of the City's sanitary sewer system. Strand was hired to update their 1996 study of the interceptors tributary to Lift Station 2, and the North side study completed by Donohue in 1985. These updates were necessitated by the substantial increase in annexation/development experienced recently by the City, and the recent 2025 Town/City border agreement. The good news is that there is no immediate threat of exceeding our sewer system's capacity. However, two existing locations show problems in the model. Staff will monitor flow there to make sure that there is not in fact a need for a sewer upgrade. In 2005 dollars, the projected needs for interceptor upgrades will cost the City over $1,000,000 on the north side, and over $400,000 on the south side. The City Engineer would propose that whenever a developer approaches the City, we add the projected peak flows to the spreadsheet. When we reach a point where the proposed flow increase exceeds the capacity, the City would recoup a fraction of the cost of re-laying the existing sewer, proportional to the size of the ultimate drainage area upstream of the development. The City would have to contribute a portion of the cost of the new sewer as well, based on the amortized value of the existing sewer. In any case, the Sewer Utility would have to "front" the cost of the project, and recoup its expenses as more land is annexed. Staff recommends accepting the Strand report. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN LEICHT to approve accepting the Strand report as recommended. Motion carried unanimously. Approve Design Amendment #2 For STH 33: City Engineer Vanden Noven informed the Board Members that Ayres Associates is requesting some design amendments for STH 33. The majority of them apply only Port Washington, but some apply to Saukville and others apply to both communities. City Engineer Vanden Noven reviewed each item with the Board Members. He also stated that he was able to get the DOT to agree to reconstruct CTH LL south to Willow Drive; however, reconstructing CTH LL north to Aster Street would be 100% City cost. The City has to decide if we want to include that in this amendment or not. The pavement is in pretty good shape, so it is staff's recommendation not to include it. Staff would like to pursue the construction of an off-road pedestrian connection as a separate City project. The City would pay 25% of the total cost for the addition work by Aryres. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to recommend approval to the Common Council to accept change order #2 with the exception of the extension of CTH LL to Aster Street. Motion carried unanimously. Approve The Purchase Of Parkway Trees: Street Commissioner Dave Ewig is requesting approval to purchase parkway trees. He is requesting to purchase 548 bare root trees from McKay Nursery for $27,387.00. Street Commissioner Ewig stated that he had sent out quote to 4 places and only 2 nurseries were able to quote for this amount of parkway trees. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council for the purchase of 548 parkway trees from McKay Nursery for $27,387.00. Motion carried unanimously. Review Summary Of The Operations And Needs Study: Wastewater Supt. Kris August stated that the February 2005 meeting, the Board approved the hiring of Donohue and Associates to perform an Operations & Needs Review of the Wastewater Treatment Plant. He reviewed the principal findings with the Board Members. Staff recommends the acceptance of the Operations and Needs Review as presented. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN MATTHEWS to approve acceptance to the report as presented. Motion carried unanimously. Old Business: A. Update STH 33: City Engineer Vanden Noven informed the Board Members that the next meeting would be in February 2006. B. Update STH 32: City Engineer Vanden Noven stated that the Common Council recently approved an amendment for additional historical studies required for STH 32. Otherwise there has not been a lot of progress. Project Updates: DPW-P & R Garage Renovation: City Engineer Vanden Noven informed the Board Members that the steel had been erected on the south end and also on the north end. Weather permitting; masonry work will begin in June. The repair shop will be the first building to be completed. Forthcoming Events: Chairman Veale wished everyone Happy Holidays and a Happy New Year. ADJOURNMENT: MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to adjourn the meeting at 8:17 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, NOVEMBER 8, 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Karl Leicht. Alderman Armin Schwantz, John May and Dan Becker. Also attending: City Engineer Rob Vanden Noven, Supt./Street Commissioner Dave Ewig, WWTP Supt. Kris August and City Administrator Mark Grams. MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Consider Enforcement Of Tree Destruction Ordinance 7.20.000: City Engineer Rob Vanden Noven informed the Board Members that staff has noticed that the City has been replacing a significant number of young street trees that have been killed by the use of a string trimmer around the base of the trees. Residents receive notices along with any new street tree, which advises them not to use a string trimmer against the trunk of a young tree, as it is fatal for the tree. The City also places a deep and wide layer of mulch around new trees to prevent weeds from growing. At Breeze Cove Apartments, 3 out of 5 trees have been killed by their lawn service using string trimmers. City Engineer Vanden Noven would like the endorsement of the Board and City Council to seek reimbursement costs from such property owners or lawn services in accordance with City Ordinance 7.20.000. Staff would need to research the legal ramifications, but staff proposes to seek reimbursement in the amount of the cost of a new tree plus the labor to plant it. The cost of a new tree is approximately $100 to 150. Staff recommends the enforcement of the ordinance. Board members agreed with the City Engineer that this item should be looked into. Information regarding the care and maintenance of trees should be placed in the City newsletter, on the City Web site and on the City's cable TV. No action required at this time. Consider Brush Collection Change To May 1st Through November 1st: Street Commissioner Dave Ewig reviewed this item with the Board Members. He stated that the Street Department presently provides weekly brush pickup from April 1st until December 1st. He is requesting that consideration be given to revise this policy to provide pickup from May 1st until November 1st. It has been the experience of that Department that the amount of brush during the two months of April and November is minimal. Street Commissioner Ewig state that this Department could potential save 200 hours of labor per year that would be used in a more productive manner. He recommends revising the existing policy to provide brush pickup from May 1st to November 1st beginning in 2006. Board Members discussed this item and agreed with Staff. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve changing the brush collection policy from April 1st through December 1st to May 1st through November 1st as recommend by Staff. Motion carried unanimously. Request Approval Of Kleen Test Study: Wastewater Supt. Kris August informed the Board Members that Kleen Test has approached the Wastewater Utility requesting the ability to discharge their waste to the sanitary sewer. This waste is currently being hauled off of site. The study would provide us with the course of treatment needed and the rate at which the Utility should charge Kleen Test. The study will also look at the sewer ordinance to see if it governs this type of waste. Bids were received for this study from three firms. Donohue bid $3,000; Ruekert-Mielke bid $3,500; and Strand bid $6,900. Staff recommends using Ruekert-Mielke at a cost of $3,500 for this study. They are not the lowest bid; however, staff feels that they have more knowledge in this area of industrial waste. This item is budgeted as a capital item in 2005. Board Members discussed this item and agreed with staff. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to recommend approval to the Common Council to accept the bid from Ruekert-Mielke at a cost of $3,500 for a Study of Kleen Test industrial waste discharge. Motion carried unanimously. Request Approval Of Sludge Hauling Contract: Wastewater Supt. Kris August is requesting approval for the Sludge Hauling contract for January 2006 through December 2008. He stated that he had received four bids for the hauling contract. All the bids included a fuel surcharge except for Bytec Resource Management, Inc. and with the price of fuel going up, he would recommend Bytec Resource Management, Inc. for the hauling contract. Wastewater Supt. August stated that his item was a budgeted item. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to recommend to the Common Council to enter into an agreement with Bytec Resource Management, Inc. to haul sludge from January 2006 to December 2008 for .0248 per gallon or $48,910.00 as presented. Motion carried unanimously. Request Approval For A Deduct Meter For Lincoln Village Senior Apartments: Wastewater Supt. Kris August stated that the owner of Lincoln Village Senior Apartments located at 1300 West Lincoln Avenue is applying for a deduct meter. This meter would be used for the purpose of watering the grounds. The Lincoln Village Senior Apartments falls with in the sewer ordinance definition of customers allowed to apply for a deduct meter. The meter and all associated plumbing is the responsibility of the property owner. Staff recommends to allow the Lincoln Village Senior Apartments to install a deduct meter. Board Members agreed with the recommendation. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to approve a deduct meter for the Lincoln Village Senior Apartments located at 1300 West Lincoln Avenue for outside watering of their grounds. Motion carried unanimously. Request Approval Of Agreement For Screw Pump Bid Spec: Wastewater Supt. Kris August informed the Board Members that the Wastewater Treatment Plant will be rehabilitating the raw screw pumps at the plant. The plan is to do one pump each year for three years until all the raw screw pumps have been rebuilt. The cost of this project is estimated to be $85,000 for each pump. Three quotes were received to write the specs for the raw screw pump bids. Ayres Associates quoted time and material not to exceed $1000.00; McMahon Associates quoted a lump sum of $2,500.00; and Donohue Associates quoted a lump sum of $5,000.00. Staff recommends the use of Ayres Associates at a cost not to exceed $1,000.00. This item is budgeted as a Capital Expense for 2006. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to recommend to the Common Council to enter into an agreement with Ayres Associates to write the specs for rehabilitation of the Screw Pumps at the Wastewater Treatment Plant at a cost not to exceed $1,000. Motion carried unanimously. Old Business: A. Review STH 33: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that he had review STH 33 with the Common Council and that the paper had done a good job reporting on it. City Engineer Vanden Noven stated that the DOT was going to redo the traffic reports. He also stated that the DOT was willing to work with the City. He reviewed several changes with the Board Members. Project Updates: North Moore Road Construction: City Engineer Vanden Noven informed the Board Members that North Moore Road is completed and that some seeding will be done after November 15th. DPW-P & R Garage Renovation: City Engineer Vanden Noven informed the Board Members that the footings on the south addition are in. The footings on the north addition are in and the footing for the Park and Rec Addition are in. WB Corp is not working until the steel is delivered at the end of November. Then they will have a large crew working on the concrete block walls. Also the Skate Park has been started. Portview Drive Reconstruction: City Engineer Vanden Noven informed the Board Members that Portview Drive is completely done except for some signage on parking. Upper Lake Park Road Project: City Engineer Vanden Noven informed the Board Members that this project is done except for some topsoil and seeding which will be done next year. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY DAN BECKER AND SECONDED BY ALDERMAN KARL LEICHT to adjourn the meeting at 8:02 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, OCTOBER 11, 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:02 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Karl Leicht, and Dan Becker. Also attending: City Engineer Rob Vanden Noven, Supt./Street Commissioner Dave Ewig, WWTP Supt. Kris August and City Administrator Mark Grams. Absent and excused: Alderman Armin Schwanz and John May. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY DAN BECKER to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Presentation of UV Reactor For Drinking Water Disinfection: Water Super. Dave Ewig informed the Board Members that Richard Knoelke of Mulcahy/Shaw Water, Inc. would be giving a PowerPoint presentation on the use of a UV Reactor for the Filtration Plant. Mr. Knoelke informed the Board Members that those communities that rely solely on chlorine to safeguard their drinking water face the threat of Cryptosporidium and Gaiardia - two microorganisms that are almost completely resistant to chlorine. No Community is immune. His company was been working with municipalities across North American and around the world with safe, reliable and affordable water treatment solutions using ultraviolet (UV) light. Mr. Knoelke gave several examples of different communities that are using his equipment. Cudahy, Wisconsin. Owego, New York, Fort Collins, Colorado and Laughlin, Nevada are just a few of the communities. Mr. Knoelke and Mr. Tom Nenning of Bonestroo explained the process of using UV lights. They also explained how to install the Trojan Technology and what the cost and benefits would be. This item is not budgeted for 2006, but it is a technology that would be useful in the future. Consider Tree Planting Locations For 2006: Street Commissioner Dave Ewig reviewed the 2006 tree-planting list with the Board Members. He stated that there is $15,950 in the account from developers for planting trees in the new subdivisions. Street Commissioner Ewig has proposed planting 103 trees on Moore Road, 17 trees on Portview Drive, 68 trees on South Spring Street and 54 trees for miscellaneous areas. The cost of these trees would be approximately $13,310. Each tree costs $55.00 and is a bare root tree. Board members discussed this item and agreed with Street Commissioner Ewig. MOTION BY DAN BECKER AND SECONDED BY ALDERMAN MATTHEWS to recommend to the Common Council to approve the planting of 532 bare root trees at $55.00 each for a total of $29,260 in 2006 according to the tree plan presented. Old Business: A. Review STH 33: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that he and City Administrator Mark Grams, City Planner Randy Tetzlaff met with the DOT on Monday, October 10, 2005. They discussed the roundabout and the access rights of the northwest parcel. They also discussed the access to the Ray Last property and access to the Eernisse Funeral Home. The access to the Eernisse Funeral Home will be from the Ray Last property directly across from Martin Drive. City Engineer Vanden Noven also discussed the access to CTH LL and left turns from Freeman Drive. Board Members discussed these issues and agreed with the City Engineer’s recommendations. The City Engineer and Board Members agreed to continue discussions with the DOT and to argue for less concrete. Project Updates: North Moore Road Construction: City Engineer Vanden Noven informed the Board Members that the landscaping is being completed on North Moore Road. Sod is being laid in the residential area and seeding is being done in other areas. DPW-P & R Garage Renovation: City Engineer Vanden Noven informed the Board Members that the footings are in place on the South Addition and the Park & Rec Addition. They are working on the footings on the North Addition. Portview Drive Reconstruction: City Engineer Vanden Noven informed the Board Members that landscaping is almost complete and the final lift will be done shortly. Upper Lake Park Road Project: City Engineer Vanden Noven informed the Board Members that this project should be done in 5 days, with the pavement markings completed. The shoulder material will still need to be added. Very little landscaping should be needed for this project. Also included with this project was the paving of three basketball courts at the Hill School Park, Columbia Park and Stacker Park. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY ALDERMAN LEICHT AND SECONDED BY DAN BECKER to adjourn the meeting at 8:34 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, SEPTEMBER 13, 2005 Vice-Chairman John May called the City of Port Washington Board of Public Works meeting to order at 7:05 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, and Dan Becker. Tom Veale arrived at 7:14 p.m. Also attending: City Engineer Rob Vanden Noven, Supt./Street Commissioner Dave Ewig, WWTP Supt. Kris August and City Administrator Mark Grams. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Review 2006 DPW, Utilities, And Engineering Budget: City Administrator Mark Grams informed the Board Members that the City is trying to keep the 2006 Budget at an increase of 3.7%. He reviewed the different percentages with the Board Members for the levy limits: wages and fringes, health insurance, electric and heating fuel and gasoline. City Engineer Vanden Noven reviewed his budget with the Board Members. He stated that wages and fringes make up the most of his budget. Engineering Department. There are no major projects in the budget for next year. Wastewater Super. Kris August reviewed his 2006 budget with the Board Members. He explained the decrease in revenue in his budget. He also explained the wages in billing, sanitary sewer and administration. Board Members questioned a few discrepancies in his budget and he will review his budget again before submitting it. Street Commissioner Dave Ewig reviewed his 2006 Street Budget with the Board Members line by line. He showed a comparison from the 2005 Budget to the 2006 Budget. He stated that the percentage for fringes in 2006 would be 60.8%. Street Commissioner Ewig also showed the Board Members where the wages were allocated to different departments. The Board Members discussed the use of salt in winter and the price of gasoline. The Water Utility 2006 Budget was not completed at this time. Discuss Downtown Snow Plowing Policy: City Engineer Vanden Noven and Street Commissioner Ewig discussed the snow removal policy for the downtown area. Street Commissioner Ewig stated that the Street Department usually removes snow from the side of the street from East Grand Avenue to North Wisconsin Street at the top of the hill. Snow is also removed from East Main Street, from Milwaukee Street to the North Slip. The area around St. Mary's Church is also removed of snow. This usually takes 2 to 3 days to remove the snow. With the renovation of the City Garage, storage of excess snow will become a problem. The only place to store snow will be in the parking lots of Upper Lake Park. The removal of snow uses a lot of fuel. City Engineer Vanden Noven stated that in other communities the removal of snow is charged back to the business or property owner. To save fuel and money, it is proposed that snow not be removed with every snowfall. Staff reminded the Board Members that the street markings would be reduced in order to save money and the cost of marking paint. Board Members discussed the issue of streetlights on South Spring Street. By reducing some of the lights on South Spring Street, the City could save on the cost of electricity. Board Members suggested turning off some lights to see how the street would look at night. Extra lights from South Spring Street could possibly be used on North Wisconsin Street where the wiring and lights need to be upgraded. Staff will look into this item. Board Members also discussed the Street Overlay program. Monies for 2005 were budgeted for alleys; monies for 2006 are being budgeted for Sunset Road and smaller projects. Board Members stated that comments on the alley repairs were favorable. Discuss Wastewater's Remote Septic Site: WWTP Supt. Kris August informed the Board that the remote septic site off of Mineral Springs Drive was installed in 2001/2002 to reduce traffic and odor in the downtown area. This site has proven to be under sized to deal with the loading that it receives. The site when used at the present loading causes the sewer to be come surcharged; this siphons drains and/or causes the industries to have problems associated with the sewer. There are several options: 1) Improve the existing site to meet the needs of loading; Cost $50,000 capital item for 2006; 2) Leave as is and increase the traffic downtown; No cost; 3) Relocate 18" sewer line around Schmitz Drive. Cost is unknown. This would have to be in an easement with Lakeland Cartage and needs to include a use of their new intended drive; and 4) Use Schmitz Drive to the west along the Murphy Oil property. Cost is unknown. This would need an increase in line size from the discharge point. Both items 3 and 4 would need DNR approval because of the location of the creek. Board Members reviewed this item and agreed that item number 1 was the best option. Old Business: There was none. Project Updates: A. North Moore Road Construction: City Engineer Vanden Noven informed the Board that the curbs are in and driveways have started. Grading and gravel will be next and paving after that. Grand Avenue will have concrete this year. Lawn restoration will be done this year with residents getting sod. Seeding will be done in spring along with tree planting. B. DPW-P & R Garage Renovations: City Engineer Vanden Noven stated that construction has begun. Walls have been knocked down and excavation for footing has started. C. Portview Drive Reconstruction: City Engineer Vanden Noven informed the Board that Payne and Dolan won the bid for construction. Construction started and could be done by the end of September. D. Upper Lake Park Road Project: City Engineer Vanden Noven stated that this project would start after the next Common Council meeting. Monies need to be moved into certain accounts before construction can begin. This project should take about 5 days, but restoration would be done next year. Forthcoming Events: ADJOURNMENT: MOTION BY DAN BECKER AND SECONDED BY ALDERMAN MATTHEWS to adjourn the meeting at 8:58 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW TUESDAY, AUGUST 9. 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:04 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, John May and Dan Becker. Also attending: City Engineer Rob Vanden Noven, Supt./Street Commissioner Dave Ewig and City Administrator Mark Grams. Absent and excused: WWTP Supt. Kris August. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Consider Proposal To Update Water Distribution System Hydraulic Model: Water Super. Dave Ewig reviewed with the Board Members a proposal from Bonestroo Engineering to update our water distribution system master plan. The model will be used to determine current conditions and future improvements to the system to meet the City's 2025 service area. Bonestroo developed the Water Department's first computerized model in 1995 utilizing Cybernet software. They are proposing to update the model using the WaterCad 7.0 version computer hydraulic modeling software. This is a 2005-budgeted item and $10,000 was allocated under account number 923-00. Board members discussed this item and agreed with the recommendation by staff. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY MATTHEWS to recommend approval to the Common Council the proposed agreement with Bonestroo & Associates to update the water distribution system master plan for $10,900. Motion carried unanimously. Consider Petition For Street Improvements From Pierre Lane Residents: City Engineer Vanden Noven informed the Board Members of the signed petition received by staff. The petition is from residents on Pierre Lane requesting street improvements. They suggested that there is money in escrow to do this work, however, that apparently was 30 years ago, and neither City Treasurer Mary Bley nor City Administrator Mark Grams have any knowledge of any escrow account, nor is there even any file of which staff is aware of on this project. If street improvements were to be completed, the cost would be approximately $160,000. Holden Street to Orchard Lane would need to be milled and overlayed (1,800 L.F.) for a cost of $60,000. Orchard Lane to the bridge would require new curb and gutter, milling and overlay (900 L. F.) for a cost of $70,000 to $100,000. Board Members discussed this item. Residents of this street will be informed that there is nothing in the records regarding the escrow account and money for this work would have to be budgeted for sometime in the future. This is an informational item only. Consider Request For Improvements To North Milwaukee Street: City Engineer Vanden Noven informed the Board Members that a letter was received from Lorraine Biever of 715 North Milwaukee Street. She is requesting street improvements for North Milwaukee Street. There are four blocks of North Milwaukee Street between Jackson and Walters that are all in need of repairs. Each block is approximately 600 feet long. To reconstruct one block would cost approximately $120,000. City Engineer Vanden Noven put together a list of streets in the City that are in the greatest need of repair. North Milwaukee Street and West Pierre Lane are both on this list. At this time, there is no money budgeted for street improvements. Mrs. Biever did complement the City on the reconstruction of the alley behind her house. Board Members discussed road improvements and overlay practices. This is an information item only. Consider Grant Application For North Spring Street Improvements: City Engineer Rob Vanden Noven informed the Board Members of a grant application. The WDOT administers a grant program called the Surface Transportation Program - Urban for Outlying Urban Areas (STP-O). It is a biennial program, which in this cycle would distribute funds in their 2008-2009 fiscal years, which starts with July 1, 2007. The grant pays 80% of construction costs of improving arterial streets. The City Engineer stated that he had already applied for this grant and believed that the City will be successful. The Common Council needs to approve the grant before the City can accept it. The cost of the design for North Spring Street from West Grand Avenue to Mallinger Drive would be approximately $61,000, which would be paid by the City. The cost of the State Design Review would be approximately $12,200 of which the City would pay 20% and the State would pay 80%. Construction of the street improvements would cost approximately $608,000 of which the City would pay 20% and the state 80%. Contingencies and construction management costs would be approximately $61,000 of which the City would pay 100%. Staff recommends accepting the money from the State. Staff could design the project next year, and build it in 2007; we may delay it to 2007-2008 or even 2008-2009, depending on budget priorities. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to recommend approval to the Common Council to accept the grant money from the State for the Street Improvements for North Spring Street from West Grand Avenue to Mallinger Drive. Motion carried unanimously. Consider Amendment To STH 33 Cost Sharing Agreement With Saukville: City Engineer Vanden Noven reviewed this item with the Board Members. He informed the Board Members that in 1999 the City signed a cost sharing agreement with the Village of Saukville for the design of improvements to STH 32. The cost split is 50/50 between the two communities. The Board of Public Works last month approved an amendment with Ayres Associates for the design work performed for the roundabout study and the addition of design services for a highway lighting system. Saukville has asked that we amend our agreement so that instead of a 50/50 split for the $29,961.27 cost of the roundabout study, the City would pay 100%. Additionally, for the $34,261 cost of the highway lighting design, the split would be 72% City, 28% Saukville, based on the design beginning at Northwoods Road and ending at Tower Drive. City Engineer Vanden Noven would include that caveat in the addendum, as Saukville has changed the project limits several times already. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY DAN BECKER to recommend to the Common Council to direct the City Attorney to amend the current agreement with Saukville with the City paying $29,961.27 for the roundabout study and $24,668 for the highway light design. . Motion carried unanimously. Consider Change To Pavement Marking Policies: City Engineer Rob Vanden Noven reviewed this item with the Board Members. He stated that he has been working with Ron Weiss of the Street Department with regards to the pavement marking. The City Engineer reviewed a map with the Board Members showing where the Street Department paints each individual car stall for on-street parallel parking and where they only paint each end of a parking area and no the individual spot. Painting each individual stall is a time-consuming task of questionable benefit. The City Engineering is asking the Board to consider changing the policy to require lines only at each end of a parking area, not each spot. The benefit of changing the policy would be two-fold: 1) Cost Savings and 2) Each space is currently sized for the largest possible vehicle. Therefore, there is often wasted space between smaller cars. The potential downside is that if the spaces are not marked, people may still park with less than optimum efficiency. We have already completed this year's painting, so the lines will still be visible for the next year or two. Board Members discussed this item and agreed with the City Engineer. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve elimination the painting of specific parking spaces and painting just continuous parking areas. Motion carried unanimously. Consider Amendment Of Professional Services Agreement With Bonestroo & Associates For The DPW/P & R Garage: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that there were two items to review. The first item was the additional service fees relative to Value Architectural items. The cost for this item is $17,810. This would be Change Order No. 1. MOTION BY DAN BECKER AND SECONDED BY ALDERMAN MATTHEW to recommend approval to the Common Council change order #1 to the Bonestroo Contract for $17,810.00. Motion carried (5Ayes, 1 Abstained (Leicht)). City Engineer Vanden Noven reviewed item #2 with the Board Members. He stated that this item is the Construction Administration Fee. It is estimated at 3% of the WB Corp bid proposal of $3,441,800 dated June 2, 2005. The total cost of this item is $103,254.00. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to recommend approval to the Common Council of the Construction Administration Fee for 3% of the WB Corp proposals of $3,441,800 for a cost of $103,254. Motion carried (5 Ayes, 1 Abstained (Leicht)). Old Business: There was none.
Project Updates: A. North Moore Road Construction: City Engineer Vanden Noven stated that the water laterals to the residence have been installed. Residents are now hooked up to the new water main. The manhole at West Grand Avenue will be replaced. It will take approximately 2 to 3 days. Contractor is working overtime to get it completed. West Grand Avenue will be detoured to West Chestnut Street during construction. The street will be resurfaced with asphalt and later patched with concrete. B. DPW-P & R Garage Renovations: City Engineer Vanden Noven stated that the asbestos has been removed. The windows on the south end are gone. Demolition will begin on the south end soon. C. Portview Drive Reconstruction: City Engineer Vanden Noven stated that the concept has been approved. The design is complete and the project is out for bid. D. Upper Lake Park Road Project: City Engineer Vanden Noven stated that the road width would be 17 feet. The design is complete and this project is out for bid. Forthcoming Events: Alderman Matthews asked about a huge backhoe that went through town and why. Dan Beck mentioned the parish festivals down at the lakefront. Aldermen Schwanz and Leicht questioned the weed control and garlic mustard. Board Members also discussed the pond on North Spring Street. ADJOURNMENT: MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to adjourn the meeting at 8:43 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Tuesday, JUNE 28. 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, and John May. Also attending: City Engineer Rob Vanden Noven, WWTP Supt. Kris August, Supt./Street Commissioner Dave Ewig and City Administrator Mark Grams. Absent and excused: Dan Becker MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN SCHWANZ to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Consider Maintenance Agreement With Utility Service Company For The 750,000-Gallon Mineral Springs Water Tower: Water Super. Dave Ewig explained to the Board Members the proposed maintenance schedule and associated fees from Utility Service Company pertaining to the 750,000 gallon Mineral Springs water tower. Under this contract agreement, Utility Service Company will provide a power wash off of the tank in 2005 for a fee of $3,900. For the years 2006 through 2008 an annual inspection and report will be provided at no charge. Interior and Exterior painting would take place in 2009 a %85,784 per year for a three-year period for a total of $257,352. The inspection and report fee for 2012 would be $27,250. Utility Services Company painted the 500,000-gallon west side tower in 2003 for $236,359. This would be our third and last tank to be painted under an agreement with Utility Service Company. This is a 2005-budgeted item, and $4,200 has been allocated for exterior power washing of this tower. Board members discussed this item. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend approval to the Common Council the maintenance agreement for the 750,000 gallon Mineral Springs water tower with Utility Services Company as presented. (No logo to be placed on the water tower at this time, but logo is included in the fee). Motion carried unanimously. Consider Proposals For Purchasing Of Heating/Cooling Unit For Control Room At Water Filtration Plant: Water Super. Dave Ewig stated that the control room at the filtration plant is very uncomfortable for the operators. The control room was built over 20 years ago and the only heating element is a modine heater. In the winter, the room is quite cold and in the summer the room is very hot. The control room contains the computers to run the plant and computers need a controlled environment. Two quotations were requested pertaining to the purchase of supplemental heating and cooling systems for the Control Room. Both quotations assumed electrical connections by owner. One quote was from ACS Collins and Champion for $2,692.80 and the other was from J & H Heating for $2,665.00. Board members discussed this item and chose the lower quote from J & H Heating. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN LEICHT to approve the purchase of a heating and cooling system from J & H Heating for a cost of $2,665.00, with electrical connections being assumed by owner as presented. Motion carried unanimously. Consider Salt Use Policy: City Engineer Vanden Noven and Street Commissioner Ewig discussed the salt use policy with the Board Members. They stated that during light snow events of less than two (2) inches, it has been the practice of the Street Department to distribute salt on all main streets and side streets. Upon review of the Ozaukee County Highway Salt Use spreadsheet, it is apparent that the City of Port Washington uses more salt than our neighboring communities of similar size. While Port Washington does have more hills than Grafton and Cedarburg, for the years 2003/2004 and 2004/2005, we purchased considerably more salt. City Engineer Vanden Noven made inquires with Cedarburg, Saukville, and Grafton in regards to their salting practices. These municipalities indicated that they salt the main arterials entirely, but on side streets, they only salt hills, curves, and intersections. There is a potential budget savings of an estimated 600 tons of salt per year or $15,000 based upon the 2004/2005-snow season by following the policy set by other communities. Staff recommends that the City continue to salt entirely, the main streets and side streets around the schools. On the other side streets only salt the hills, curves and intersections. Salting of all streets may be necessary during periods of freezing rain/ice. Board members discussed the salting policy and the plowing policy. MOTION BY JOHN MAY AND SECONDED BY ALERMAN MATTHEWS to recommend to the Common Council the adoption of a salting policy change that staff has recommended and presented. Motion carried unanimously. Change Order #1 - Moore Road Reconstruction - Sanitary Sewer Relay: City Engineer Rob Vanden Noven informed the Board Members of this change order. He stated that on North Moore Road, the existing southernmost 330 ft. of sanitary sewer is 10 inches in diameter. The remainder to the north is 12 inches in diameter. During the design of North Moore Road, our sanitary sewer consultant, Strand, indicated that it was not necessary to replace the 10-inch sewer with 12 inch. They have continued to work on their report and have changed their opinion. They have recommended the upgrade to the 12-inch sewer. The City Engineer has designed the sewer relay as a change order to the contract. The addition to the contract would be $46,585.54. The Sewer Utility has money budgeted for this work. Staff recommends approval of the change order. MOTION BY ALDERMAN LEICHT AND SECONDED BY JOHN MAY to recommend approval to the Common Council of Change Order #1 for North Moore Road Reconstruction - Sanitary Sewer Relay for a cost of $46,585.54. Motion carried unanimously. Review Reconstruction Of STH 33: City Engineer Vanden Noven reviewed the new changes to STH 33 with the Board Members. He discussed the left turn lanes at Portview Drive and the addition of an island east of Portview Drive. The median strip with openings and dedicated left turning lanes was also discussed. He stated that any street opening must have a dedicated left turning lane and a right turning lane. The bike path and street lighting were also discussed. No action was necessary. Banner Request For Kids From Wisconsin From July 20th to July 26th; Banner Request For Fish Day From July 1st to July 16th; Banner Request For Ozaukee County Fair From July 20th to August 7th: Street Commissioner Ewig discussed the banner requests with the Board Members. The Fish Day banner will be displayed from July 5th to July 18th. The Kids from Wisconsin banner will be displayed from July 18th to July 25th. The Lions' Club banner will be displayed from July 25th to August 1st, and the Ozaukee County Fair banner will be displayed from August 1st to August 8th. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN LEIGHT to approve the banner schedule as discussed. Motion carried unanimously. Consider STH 33 Design Contract - Amendment #1: City Engineer Vanden Noven reviewed the amendment #1 with the Board Members. He stated that the WDOT has approved a request by Ayres, Assoc. for additional compensation for the feasibility study they conducted this spring for the roundabout intersection. The other change in scope/compensation being requested is for the addition of design services for the street light system. The Roundabout Feasibility Study/Presentation will cost $29,961.27, with the local share being $7,490.32. The Street Light Design will cost $34,261.00, with 50% local share being split by Port Washington and Saukville being $12,334. The total cost would be $19,824.32 paid through the 2001 borrowing. Staff recommends approving the change order. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council for STH 33 - Design Amendment #1 of $19,824.32. Motion carried unanimously. Consider Sewer Camera Agreement With Grafton And Cedarburg: WWTP Super. Kris August discussed the sewer camera agreement between Port Washington, Grafton and Cedarburg with the Board Members. He stated that the agreement was being updated to clarify existing wording and maintenance of camera splitting the costs based on usage. This will likely provide a savings to Port Washington. Board members discussed the wording in the agreement. They also discussed the replacement of the camera head and the purchasing of tracks for the camera. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN MATTHEWS to approve the wording changes to the agreement with the Village of Grafton and the City of Cedarburg. Motion carried unanimously. Old Business: There was none. Project Updates: A. Water Brochures: Water Utility Super. Dave Ewig informed the Board Members that the 2004 Drinking Water Report Brochures were mailed out to the citizens of Port Washington this month. The cost of producing this brochure had been reduced this year with a new publisher from Richfield, Wisconsin. B. Moore Road: City Engineer Vanden Noven stated that the contractor milled the pavement today. Storm Sewer and water main construction will begin immediately. C. Chlorine Line Repairs: Water Utility Super. Dave Ewig informed the Board Members that work was being done on the chlorine intake lines. There was a leak in the line and the utility was losing chlorine. A trench was dug, 500 feet long and 6 to 7 feet deep to rebury the lines. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to adjourn the meeting at 8:43 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Tuesday, MAY 10, 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:05 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, Dan Becker, and John May. Also attending: City Engineer Rob Vanden Noven, WWTP Supt. Kris August, Water Supt./Street Commissioner Dave Ewig and City Administrator Mark Grams. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: Election of Officers: MOVED BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to nominate Tom Veale for Chairman. MOVED BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN LEICHT to close the nomination at 7:06 p.m. Motion Carried Unanimously. MOVED BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to nominate John May for Vice-Chairman. MOVED BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to close the nominations to close the nomination at 7:08 p.m. Motion Carried Unanimously. Public Comments/Appearances: There was none. New Business: Consider Bike Racks at 114 East Main Street: City Engineer Rob Vanden Noven informed the Board Members that Ms. Christine Hardgardner has requested permission to place a bike rack in the ROW at her business. Ms. Hardgardner presented her request to the board. She would like to place a pink bike rack next to the curb. City Administrator Grams stated that the location would be fine if placed where doors from vehicles would not hit the bike rack or bikes would not fall onto vehicles. He stated that "hot pink" is not the preferred color for downtown. Some Board Members agreed with the City Administrator. Ms. Hardgardner stated that the bike rack would be taken down on December 1st and placed back in the same position on April 1st. Board Members asked if anybody could use the bike rack and Ms. Hardgardner stated that the public was free to use it. She also stated that the "hot pink" matched her business. Board Members continued to discuss the pros and cons of the "hot pink" bike rack. MOTION BY DAN BECKER AND SECONDED BY JOHN MAY to approve pending the approval of the Common Council and City Attorney. A four (4)-bike rack would be placed at in the ROW for a trial period of 1 year and be reviewed after that time. The bike rack would be placed in the ROW as of April 1st and removed for winter as of December 1st. Motion carried unanimously.
Review Reconstruction Of STH 33: City Engineer Rob Vanden Noven informed the Board Members that Ayres Associates has completed 60% of the design of STH 33. Ayres Associates made a presentation to the Board. They discussed various turning lanes and the roundabout. They also discussed landscaping and various crosswalks. Pavement markings were also discussed. Ayres stated that this plan is designed for 20 years into the future. Storm water detention was discussed for the southwest corner of Hwy. LL and STH 33. Access driveways for Eernisse Funeral Home and Stevlins Hardware Store were also discussed. Board Members generally agreed that with a few changes the design of STH 33 looked good. The final design would be ready by the end of the year. Consider Requirements For Sidewalk Placement In New Subdivisions: City Engineer Rob Vanden Noven informed the Board Members that at least two of our new subdivisions, Woods at White Pine and Misty Ridge, have road layouts that include "eyebrows" with center islands. The Developers do not mind putting sidewalks on these islands, but are resisting the idea because of State and Municipal Law, which requires them to clear the sidewalks of snow and ice. The islands are platted as outlots and are owned by the homeowners association. The homeowners are responsible for the upkeep, such as landscaping and snow removal. Eliminating the sidewalks on the islands relieves the homeowners association of those responsibilities. Mr. Didier suggested stepping stones, so pedestrians could use the path for walking and would not have to be cleared of snow and ice. The downside is that this compromise would not allow for strollers or wheelchairs. There are several islands through out the City that do not have sidewalks on them and there are some islands in the City that do have sidewalks and no one removes snow or ice from them. Board Members discussed this item in depth and several members suggested placing curb cuts but no sidewalks. MOTION BY DAN BECKER AND SECONDED BY JOHN MAY to recommend approval to the Common Council that sidewalks are not required on median islands, but the curb on the island should be moved 4 to 5 feet so pedestrians could walk in the street but outside of traffic. Motion carried unanimously. Consider Design Of The Road Through Upper Lake Park: City Engineer Rob Vanden stated that the road through Upper Lake Park would be milled and resurfaced. The road design would not change from its current location. The width of the pavement would be 16 feet, which will include a 1 ft. shoulder, a 12-foot wide driving lane and a 4-foot wide bicycle/walking lane. The parking lot on the west side that services the Lions Club Shelter will be reduced slightly in size. All other parking lots would remain the same. The maintenance road to the Lions Shelter would also be paved. The amount budgeted for this project is estimated to be $100,000. It is to be reconstructed in 2005. The Park and Recreation Board have the final say on the design. MOTION BY DAN BECKER AND SECONDED BY ALDERMAN SCHWANZ to recommend approval to the Common Council and the Park and Recreation Board the acceptance of the design for Upper Lake Park road and that the north parking lot should remain as is. Motion carried unanimously. Consider Rejecting Clarifier Bids: Water Super. Dave Ewig stated that Bonestroo Engineering prepared technical specifications and public bidding documents pertaining to replacing the existing clarifier assembly at the Water Filtration Plant. Bids were opened on April 25th with five (5) contractors submitting. Crane Engineering was the apparent low bidder, but upon further review it was determined that their Allied Locke equipment was bid with metallic material rather than the specified non-metallic material. The remaining four (4) bids were over the $30,000 that was budgeted. Staff recommended re-bidding the project and altering the specifications to allow for both non-metallic and a combination of stainless steel materials. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to recommend to the Common Council to reject the bids and to re-bid this project. Motion carried unanimously. Consider Approving The CMAR 2004 Report: Wastewater Super. Kris August stated that the Compliance Maintenance Annual Report is required by the DNR to be submitted yearly. A resolution approved by the Common Council will be forwarded to the DNR, informing the DNR that the City has taken action on the 2004 CMAR Report. Wastewater Super. August submitted the 2004 CMAR to the Board for their review. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend approval to the Common Council for the 2004 CMAR report. Motion carried unanimously. Old Business: Summer Sewer Credit: City Administrator Mark Grams stated that program for the Summer Sewer Credit will be done in 2006. MSI needs to reprogram the Utility Billing program and should be in place by 2006. Project Updates: A. Moore Road Update: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that some residents would like to have their overhead utilities buried. The cost for that project is not feasible and all residents would have to agree to pay the costs. Bid opening for this project will be May 12th and a recommendation will go directly to the Common Council. B. Sidewalk Update: City Engineer Vanden Noven stated that there would be a pre-con meeting today. Mudjacking should be starting May 17th. This project should take two weeks. Sidewalk replacement should start by the end of May. C. Incinerator Demolition: City Engineer Vanden Noven reported that the asbestos report from three years ago is not valid. The DNR requires a report that is less than one year old. Another report will need to be completed. D. Municipal Service Center Construction: City Engineer Vanden Noven reported that the Bids for this project are due on June 2nd. The Common Council will approve the low bid. E. Wastewater Plant Updates: Wastewater Super. Kris August reported that he had replaced some equipment in the plant. The monies came from the Replacement Fund. Forthcoming Events: Chairman Veale stated that he might not be available for the June meeting. ADJOURNMENT: MOTION BY DAN BECKER AND SECONDED BY ALDERMAN LEICHT to adjourn the meeting at 9:45 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Tuesday, APRIL 12, 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:01 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, Dan Becker, and John May. Also attending: City Engineer Rob Vanden Noven, WWTP Supt. Kris August, Supt./Street Commissioner Dave Ewig and City Administrator Mark Grams. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAND LEICHT to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: Patrick Blum of Independence First stated that he liked the design of the wide sidewalks, especially for the disabled. He stated that this is a beautiful city and we need to bring in more tourists. Mr. Blum stated that the City needs to keep the city accessible. Diane Sullivan of Independence First stated that she lives in Milwaukee and that she was here to comment for the disabled. She had concerns with dangerous places on the streets, especially by the Holiday Inn. It has a very steep slope for wheelchairs, scooters and walkers in general. Looking up North Franklin Street, she can see the grade sloping. The sidewalks need to be widened to correct the slope. Having North Franklin Street narrower would make it more manageable for slower traffic, which would be good for pedestrians and the disabled. Merton Lueptow of Luetow's furniture on North Franklin Street stated that he had concerns with narrowing the street especially with trucks unloading. It would be difficult for traffic to get around these trucks that are double-parked. He also has concerns with the number of trees in the downtown. The trees need to be trimmed to see the business signs otherwise it will be hard to find the businesses. Mr. Lueptow also had concerns with losing parking spaces at the bottom of the hill by Christmas in Port. Dorothea Miller of 746 North Montgomery Street stated that the alley behind her house is the worst alley in the City. It needs to be repaved. City Administrator Mark Grams stated that the City has budgeted $61,000 to repair alley including hers, this year. Traci Mead of 404 North Harrison Street stated that as the BID Director, she agrees with the Taurean Groups findings. She agrees that the City needs gathering areas, shade, flowers, benches, bike racks, and drinking fountains in the downtown area. She agrees also with the narrow streets, wider sidewalks and the need for slower traffic. New Business: Review Woods At White Pine Phase II: City Engineer Rob Vanden Noven informed the Board Members that The Didier's have requested approval of their plans for the 2nd phase of the Woods at White Pines, which is located north of the current development, on the east side of CTH LL. Mr. John Sigwart of Miller Engineering and Mr. Nick Didier gave a brief description of Woods at White Pine Phase #2. They discussed the plans for Phase #2 including the lots and utilities. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve Woods at White Pine Phase 2 as presented including the extension of the roads. Motion carried unanimously.
Consider Street Lighting Plans For Greystone And Hidden Hills: City Engineer Rob Vanden Noven informed the Board Members that the developers for Greystone (B & N Development) and Hidden Hills (Bielinski) have both proposed a street lighting system that places concrete poles with coach light fixtures at the intersections, and private yard lights at each home. City Engineer Vanden Noven stated that the Didier Subdivision will have private street lighting, New Port Vista will have WE Energies, and Greystone will have WE Energies at the intersections and private yard lights. Ms. Jennifer Busalacchi representing Greystone Subdivision reviewed her proposal with the Board Members. She explained that every home would have a private yard light. They would be next to the driveway about 12 feet from the sidewalk. All yard lights would turn on at dusk and would have photocells. The bulbs should last about 1 year. Staff agreed to wording the Developer's Agreement regarding lighting and replacing burned out bulbs. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the street lighting plan for Greystone as presented with wording placed in the Developer's Agreement regarding maintenance of the light fixtures. Motion carried unanimously. City Engineer Rob Vanden Noven reviewed Hidden Hills subdivision lights with the Board Members. He stated that Hidden Hills would use the same lighting design as Greystone. Hidden Hills requested the use of fiberglass poles, but Staff stated that they wanted to see concrete poles in the subdivision. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN MATTHEWS to approval the street lighting plan for Hidden Hills as presented with wording placed in the Developer's Agreement regarding maintenance of light fixtures. Motion carried unanimously. Consider Street Widths On Misty Ridge Subdivision: City Engineer Rob Vanden Noven informed the Board Members that Misty Ridge, a subdivision development on STH 32 south of Fiduciary, has requested that the City allow 28 ft. wide streets. The street widths for local roads as recommended by the Common Council in 1999 are 31 ft. wide. The Board has previously approved 28 ft. wide streets in Hidden Hills and Greystone. The proposed 28 ft. streets are all looped and not connected to other roads. Staff recommends the approval of the narrower streets. Residents often complain about traffic speed. Other advantages would be a reduction in plowing, salting, storm water runoff and maintenance. MOTION BY JOHN MAY AND SECONDED BY DAN BECKER to recommend approval to the Common Council to accept the 28 ft. width streets for Willow Pond Way and Split Wood Drive in the Misty Ridge Subdivision. Motion carried unanimously. Consider Final Design Of STH 32 (Wisconsin St./Franklin St.): City Engineer Rob Vanden reviewed the survey results for the proposed Franklin Street/Wisconsin Street reconstruction project as well as the Taurean study with the Board Members. The timetable for design requires that the City make a final decision on the design this month. City Engineer Vanden Noven stated that his interpretation of the survey results is that the respondents slightly favor increasing the sidewalk width downtown, and adding amenities such as trees, planters, benches, trash receptacles, outdoor dining, etc., and on Wisconsin Street residents prefer the addition of trees in the parkway. City Engineer Vanden Noven presented a PowerPoint program to the Board Members that discussed the various intersections on Wisconsin Street, showed an example of Franklin Street with trees, and reviewed other communities with narrower streets and various amenities. City Planner Randy Tetzlaff discussed the advantages of narrower streets and wider sidewalks. City Engineer Vanden Noven stated that no parking spaces would be lost in the downtown area. Representatives from Earth Tech reviewed the proposed changes with the Board Members. They reviewed the new entrance into the City, where the no parking areas would be, and where the bump out would be placed. Landscaping was also discussed. Mr. Tom Hudson of 822 West Grand Avenue wanted to know why Wisconsin and Franklin was as wide as it is. Earth Tech explained that the DOT had wanted to make these streets a 4-lane road. Mr. Scott Huebner of 1771 Laura Lane that if there are events in the downtown area, the sidewalks are too narrow to walk as a group. The sidewalks in the downtown area need to be wider for pedestrians who wish to walk in our City. Board Members discussed this item and most of them agreed with the idea of narrowing the streets and having wider sidewalks. MOTION BY DAN BECKER AND SECONDED BY JOHN MAY to recommend approval to the Common Council the acceptance of Earth Tech's design of North Wisconsin Street and North Franklin Street as presented. 5 Ayes, 1 Nay (Matthew) Motion carried. Consider Hiring Of Engineering Interns: City Engineer Rob Vanden Noven proposed hiring two Engineering Inters for the purpose of: 1) Full time inspection of the sidewalk project, part-time surveying and staking, and general data collection. 2) Full time GIS intern - Will be responsible for mapping the data collected by the GPS receiver over the past 2 years, consolidate as-built plans, and perform field work. City Engineer Vanden Noven stated that staff is behind in the GIS and hiring the interns would cost less than a consultant. Doug Cohenour would be hired for the sidewalk project and Justin Hegarty would be hired for the GIS work. Mr. Cohenour would be hired at $12.00/hr. There is $6,700 budgeted in the General Fund for this position. Mr. Hegarty would be hired at $10.00/hr. This money is budgeted in the GIS (Water/Sewer) and which currently has $30,000 in it. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to approve the hiring of Doug Cohenour at $12.00/hr. and Justin Hegarty at $10.00/hr. and to be limited to no more than 599 hours. Motion carried unanimously. Consider Agreement With Onyx For Asbestos Removal At DPW Garage: City Engineer Rob Vanden Noven informed the Board Members that prior to renovation of the DPW garage, the building would require asbestos testing and abatement. The City has used Onyx Special Services in the past, so staff has requested a proposal for the work. The estimated cost of the investigation/testing/reporting would be $1,600. The abatement cost is unknown at the present time, but should be in the $2,000 to $6,000 range. The expense will be paid out of the borrowing for the garage renovation. Some Board Members suggested requesting more than one quote. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to recommend approval to the Common Council to accept the contract with Onyx for asbestos testing and abatement. Motion carried unanimously. Lions Club Banner Request: Street Commission/Water Supt. Dave Ewig received a request from the Lions Club to hang their banner on July 11th for a period of two (2) weeks for their annual derby/festival July 29th - 31st. Staff recommends hanging their banner from Monday, July 16th to Monday, August 1st. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN LEICTH to approve the request to hang the Lions Club Banner from Monday, July 16th to Monday, August 1st. Motion carried unanimously. Hiring Full-Time Seasonal Employee For Wastewater: Wastewater Supt. Kris August is requesting to hire Kyle Gregorash for full time summer seasonal help. His starting wage would be $7.50/hr., which has been budgeted for this year. He would be limited to less than 599 hours. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to approve the hiring of Kyle Gregorash at $7.50/hr. and his hours would be limited to less than 599 hours. Motion carried unanimously. Old Business: Summer Sewer Credit: City Administrator Mark Grams stated that he has discussed this item with the City Treasurer Mary Bley and he would like to table this item until a later date. He stated he would like more time to discuss this change in the Utility Billing program with Municipal Software, Inc. Discussion On Banners: Street Commission/Water Supt. Dave Ewig discussed this item with the Board Members. He recommended that banners be hung only from May 16th and October 14th. He discussed the moving of boats with Harbor Master Dennis Cherny. Mr. Cherny stated that boats are often moved during October 15th to May 15th. Street Commission/Water Supt. Ewig stated that banners that are hung during the winter months don't last long with the inclement weather and it is also dangers for the crew to hang them. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve recommendation not to hang banners from October 15th to May 15th. Motion carried unanimously. Project Updates: A. Moore Road Update: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that at last months public information meeting the biggest issue was sidewalks. City Engineer Vanden Noven discussed the sidewalks on the west side of North Moore Road, north of the Wildhagen property, in front of the DPW Garage, and in front of Kleen Test. He also discussed the sidewalks on the east side of the North Moore Road in front of Four Seasons to the nature center. Board Members discussed this and decided that the design should include grading for future sidewalks but sidewalks should not be placed on the west side of North Moore Road from the Wildhagen property north to the City limit. Sidewalks on the east side would not be in front of the Four Seasons. He informed the Board Members that burying overhead utilities would very expensive. The cost to each resident will be a minimum of at least $1,000 per house just for the private electrical work. City Engineer Vanden Noven stated that residents have requested ornamental streetlights. WE Energies is still working on the cost but they may be less desirable if the aerial utilities remain on poles. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to approve that no sidewalks be placed on the west side of North Moore Road from the Wildhagen property to north of the City limit and no sidewalks be placed on the east side of North Moore Road in front of Four Seasons. A design for the North Moore Road should include grading for future sidewalks. Motion carried unanimously. B. Tree Planting Update: City Engineer Vanden Noven stated that the tree planting is proceeding as planned. There was just one change in Lakeridge. The City is planting maples this year and will plant elms next year. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to adjourn the meeting at 9: p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Tuesday, MARCH 8, 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Armin Schwanz, Alderman Karl Leicht, and John May. Also attending: City Engineer Rob Vanden Noven, WWTP Supt. Kris August, Supt./Street Commissioner Dave Ewig and City Administrator Mark Grams. Absent and excused: Dan Becker MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Review North Moore Road Plans: City Engineer Rob Vanden Noven reviewed the design plans for North Moore Road. He stated that the City plans to reconstruct North Moore Road this year. He informed the Members that an informational meeting was held between 6 p.m. and 7 p.m. prior to this Board meeting. There was a great turn out and a lot of comments from residents. The reason North Moore Road is being reconstructed this year is due to the need to increase the size of the water main, which will serve the newly renovated municipal garage and improve water pressure in that area. Also, the pavement on North Moore Road is in poor condition. City Engineer Vanden Noven explained staff was working on the design. He explained in detail the road width, parking areas, sidewalks and landscaping. He also reviewed the new location for the skateboard park. Several residents gave several suggestions for this project. Lighting for the project was briefly discussed. Staff roughly estimates that the total cost for road reconstruction will be $520,000. Water main replacement will cost approximately $170,000 and sanitary sewer replacement will cost approximately $200,000 if a complete re-lay is necessary. No action is required at this time. Consider Parking On STH 33 From Freeman Drive To Tower Street: City Engineer Rob Vanden Noven reviewed this item with the Board Members. He stated that the policy of the WDOT is that parking be prohibited on their highways regardless whether or not it is classified as a connecting highway. If the municipality desires to allow parking, it must pay for the cost of the pavement. Mrs. Joan Hester of 1207 West Grand Avenue has parking now and would like to have parking after the reconstruction. Letters were sent to the residents along West Grand Avenue between Tower and Freeman regarding this subject. Mrs. Hester was the only resident to voice her opinion. Staff recommended that parking be allowed from Tower west to the first commercial driveway and only on the south side of the road. This would cost the City approximately $5,000. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to recommend approval to the Common Council to allow parking on STH 33 on the south side only from Grandview Drive to South Tower Street after the reconstruction of STH 33. Motion carried unanimously. Consider Sidewalk Bids: City Engineer Rob Vanden Noven informed the Board Members that sidewalk bids were opened on March 3, 2005. We received three bids. They were Snorek Construction for $135,175.00; T. P. Concrete for $140,775.00; and D. C. Burbach, Inc. for $136,875.00. The cost of most bid items increased marginally over last year, the largest item, 5" sidewalk, is the same price as last year. Snorek Construction had the lowest bid. Staff has contacted other communities with sidewalk projects and they have performed satisfactorily. $150,000 was budgeted in the 2005 borrowing. Staff recommends awarding the contract for the 2005 Sidewalk Improvement Project to Snorek Construction. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to recommend approval to the Common Council to accept the bid from Snorek for $135,175.00. Motion carried unanimously. Accept Public Improvements For Woods At White Pine #1: City Engineer Rob Vanden Noven informed the Board Members that the Didier Development off of CTH LL, Woods at White Pine #1 is requesting the City to officially accept the public improvements of this development. Staff has received a letter from Ruekert/Mielke stating that the underground work on the east portion of Woods at White Pine has been completed. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to recommend approval to the Common Council to accept the public improvements for Woods at White Pine #1. Motion carried unanimously. Consider Proposed Update Of Citywide Sanitary Sewer Evaluation: City Engineer Rob Vanden Noven stated that in 1996, Strand Associates, Inc. prepared a Sanitary Sewer Evaluation for the South Side of Port Washington. This report was the basis for improvements made to the system near Grand Avenue at Sauk Creek in 1998, plus the replacement of force main on Wisconsin Street and the construction of the new Lift Station No 2 in 2001. The study also forecasted the need to increase the size of the sanitary sewer on North Moore Road, Crocker/Larabee, and the Division Street interceptor. These projected needs were based on the City's 2020 plan, adopted in 1993. In the last couple of years, several developments have been proposed, enabling staff to better calculate future flows based on actual land development projects. The recently executed City/Town 2025 joint land use plan provides a more accurate projection of future land use beyond what is currently planned. Looking at the projected growth patterns, staff has identified at least 2 additional sewer interceptors that require further study, and will likely prove to be undersized. Staff believes that it is worth the expense to update the sanitary sewer plan and included will be an update of the 1985 Donohue study of the north side sanitary sewer. Staff recommends awarding the 2005 City Wide Sanitary Sewer Evaluation to Strand Associates and not to exceed $20,010. MOTION BY ALDERMAN LEICHT AND SECONDED BY MATTHEWS to recommend approval to the Common Council to hire Strand Associates for the City-Wide Sanitary Sewer Evaluation at a cost not to exceed$20,010.00. Motion carried unanimously. Review Proposed Revision Of Storm Water Ordinance: City Engineer Rob Vanden Noven and Dr. Mustafa Emir of Bonestroo and Associates reviewed the Storm Water Ordinance with the Board Members. The City's existing storm water management ordinance was created based on the 1994 Storm Water Management Policies and Guidelines, developed by Bonestroo and Associates. In 2004, the City entered into an agreement with Bonestroo to provide a storm water management plan for the City and its anticipated 25-year growth area. The preparation of the storm water management plan is being 70% funded by the WDNR, and one component of it is the creation of an updated storm water ordinance. The proposed City ordinance is based on the DNR model and is compliant with current DNR regulations, which have changed substantially over the past 4 years in an effort to improve the condition of lakes and streams nationally. In addition to following the DNR/EPA rules for storm water discharges, the revised ordinance gives developers a more clear understanding of Port Washington's requirements for storm water management. Dr. Emir explained the model ordinance in more detail to the Board Members. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend approval to the Plan Commission for the proposed revision of the Storm Water Ordinance. Motion carried unanimously. Old Business: A. Update On Summer Sewer Credit: WWTP Supt. Kris August gave a brief update on the summer sewer credit project. He reviewed a memo from the Treasurer Mary Bley with the Board Members. Board members discussed this item. This item will be brought back at next month's meeting. Project Updates: There was none. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to adjourn the meeting at 9:42 p.m. Motion Carried Unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Tuesday, JANUARY 11, 2005 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Karl Leicht, Dan Becker and John May. Also attending: City Administrator Mark Grams, WWTP Supt. Kris August and Supt./Street Commissioner Dave Ewig. Absent and Excused: Alderman Armin Schwanz, City Engineer Rob Vanden Noven MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion Carried Unanimously. Public Comments/Appearances: There was none. Chairman's Business: There was none. New Business: Request to purchase Automatic Meter Reading System (AMR): Water Utility Supt. Dave Ewig explained how current meters are being read and how this system has been in effect since the mid 70’s. He explained the new system that he is proposing and how it will save time and money. The new system is expected to pay for itself in a 3-year period. He went on to say that new developments in the city would be required to install all the proponents of this new system. This will enable drive-by meter reading ability. The new system will eliminate manual entry completely. Water Utility Supt. Dave Ewig introduced Andy Santee of National Waterworks. Mr. Santee pointed out the number of benefits converting to this system would have and fielded questions that arose. Water Utility Supt. Dave Ewig recommended the purchase of 2 hands held readers, the software, support and installation, for a price of $13,000. He stated he would like to see the new system up and running by March 1. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to enter in to an agreement with National Waterworks for the purchase of 2 handheld meter readers, 2 charging units, software and 1 year of support at the cost of $13,000.00. Motion carried unanimously.
Purchase 2005 – 5 Yard Dump Truck for the Street Department: Street Supt. Dave Ewig stated that a technical specification was developed and three (3) sealed quotations were requested pertaining to the purchase of a 2005 – 5 yard dump truck with a tailgate salt spreader, and a plow and wing assembly. Two proposals were received with and without trade of a 1983 Ford 5 – yard dump truck with plow assembly and tailgate spreader. Badger Truck Center quoted $93,948 without trade and $91,148 with trade on a Sterling L-7501 with a Monroe box, plow, wing and salter. Truck Country quoted $95,651 without trade and $92,651 with trade on a Freightliner M2 with a Monroe box, plow, wing and salter. Truck Country also quoted an alternate bid of $94,913 without trade and $91,913 with trade on a Freightliner M2 – 106 with a sloped hood. Cooley Truck Center declined to submit. MOTION BY DAN BECKER AND SECONDED BY JOHN MAY to approve the purchase of a 2005 – 5 yard Freightliner M2 – 106 dump truck with sloped hood for the Street Department from Truck Country with trade of 1983 Ford – 5 yard dump truck with plow assembly and tailgate spreader for $91,913.00 plus applicable taxes and fees. Motion carried unanimously. Banners At North Wisconsin Street And Beutel Road: Street Supt. Dave Ewig discussed the problems and conflicts, which include Great Lakes moving boats, weather conditions and public safety issues, which arise with hanging banners from October 1 to June 1. Board members questioned the dates boats are being removed from the harbor. Street Supt. Ewig suggested that he speak with Harbormaster Dennis Cherny about the months that Great Lakes are moving boats. He recommended that the item be put on next month’s agenda. Discussion Pertaining To Maintenance Of New Developments: Items D. and H were combined for discussion: City Administrator Mark Grams updated the committee on New subdivisions and the impact these developments will have on the DPW department in the future. The new developments, not including VK, create 8 more miles of streets to plow, salt and sweep. Street Supt. Dave Ewig explained the DPW utilizes all 9 employees plus 5 water department employees for plowing needs. When 8 miles are added, the City will need to consider the purchase of new equipment and possibly the addition of manpower. Ewig explained the intent of this discussion is to make you aware of the needs these developments will have in the future and to let you know that planning is underway. This is informational only. Purchase Of Wastewater Lab Glass Washer: WWTP Supt. Kris August explained the purpose of a Lab Glass Washer. He explained that with the cost savings in man hours and water usage the Lab Glass Washer will pay for itself in one year. Quotes were received from 3 vendors, North Central Labs for $8,365.00, Lab Safety Supply for $9,067.00 and Wilkens-Anderson for $8,275.06. This item was budgeted in the 2005 capital outlay account 04-04-54620-820. Supr. August recommended the quote from Wilkens-Anderson. MOTION BY DAN BECKER AND SECONDED BY ALDERMAN KARL LEICHT to purchase the Wastewater Lab Glass Washer from Wilkens-Anderson for $8,275.06. Motion carried unanimously. Consider Contract For Televising And Cleaning North Franklin Street Sewer Line: WWTP Supt. Kris August explained the sanitary sewer line from Washington St to Grand Ave. has accumulated large amounts of debris. Upon high flows this debris blocks the main line feeding lift station #1. Our city crew does not have the capability of cleaning a line this size. Two quotes were received, Green Bay Pipe & TV Contractors for $2,469.00 and Visa-Sewer Clean and Seal for $3700.00. Supt. August recommended Green Bay Pipe & TV. MOTION BY ALDERMAN KARL LEICHT AND SECONDED BY ALDERMAN HAROLD MATTHEWS to recommend to the Council the purchase of the services of Green Bay Pipe & TV for $2,469.00. Approve Final Plat For Woods At White Pine #1: City Administrator Mark Grams felt no need to take action and felt this item should not have been on the agenda. Update On Development: See item D Old Business: None
Project Updates: a. Report On DPW Garage Improvements: Street Supt. Dave Ewig reported design work is still being completed before this will go out for bid. The Design Review Board approved it today, it goes to the Plan Commission next and then the Common Council. It should go out for bids in February with a March bid acceptance date. Construction would begin in April with an approximate 1-year timeline. b. Didier Development (Woods At White Pine): City Administrator Mark Grams reported that the first lift is down with the rest of the work on hold until spring. c. Kolbach Development (Grey Stone): Continuing with installation of utilities and roadways. d. State Hwy 33 – Public Information Meeting #3 On February 17: City Administrator Mark Grams stated the meeting would be from 5pm to 7pm in the Council Chambers. This is a final input meeting for the public.
Forthcoming Events: City Administrator Mark Grams mentioned a proposal is underway to extend Portview Dr. to Grand Ave. Design issues are being worked on. This item should be on the agenda in February. ADJOURNMENT: MOTION BY DAN BECKER AND SECONDED BY JOHN MAY to adjourn the meeting at 8:58 p.m. Motion Carried Unanimously. Respectfully submitted by: Linda Baumann, Administrative Secretary I |
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