Minutes |
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Commission on Aging |
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Susan Brunner, Chairman at 7:03 PM, called the meeting to order. Present: Suzanne Bruner, Harold Matthews, Carl Federspiel, Ms. JoAnn Stade, Alderman Ed Johnson and Catherine Kiener, Director. Excused: Warren Haseley Absent: George Lampert 1. Ms. Stade moved to approve the minutes from July 10, 2006. Mr. Matthews seconded the motion. Motion carried. 2. Mr. Federspiel moved to approve the bills to be paid by the city from July with Ms. Stade seconding the motion. Discussion on the bills involved the gas cost. What pilot light does the center have? The only one known is the furnace. The telephone line item included a charge from PCS and the Director clarified they are Professional Communication Systems a firm that repairs the telephones. This was for repair of the speakerphone option. Motion carried. 3. Mr. Matthews moved to approve the Senior Center Financial summary. Mr. Federspiel seconded the motion. Discussion on the summary was regarding the PWSB account balance. Why so large? There is money in for the September extended trip, the revenue has not been forwarded to city due to the review of the program position as contract from the revenue. What was the Backyard Bocce expense? There are enough players for two courts so a second one was purchased. One of the players will bring the bocce balls as they have been sold out of local stores. The Aqua Exercise instructors submit a bi-monthly bill and the program money is collected monthly. The out of town fee is $1.00 per week. Motion carried. 4. Unfinished business a.Tuck Pointing – The two proposals were submitted to the City Engineer for input on the two bid document variations. Mr. Vanden Noven found no problems with either company and felt the lower bid would be okay. Mrs. Kiener stated she was able to reach two references for Advanced Restoration. One was from Lueptow’s and was favorable. The second from Atlas Development in Milwaukee was for other façade work not tuckpointing yet. This also was favorable. The Holton Brothers reference was very positive. One message left and one person not available. Alderman Johnson moved to accept the Advanced Restoration bid and Mr. Matthews seconded the motion. Further discussion was to clarify that work could be done this fall. Motion carried. 5. New Business Programmer position Update– Mrs. Kiener submitted to Mr. Grams the position justification and initial job description. Alderman Johnson requested the commission receive a copy. The Director briefly summarized the history behind the proposal for a contract Program position. The matter has not been scheduled with personnel committee. Mr. Grams indicated with the upcoming budget information the proposal did not look favorable. Mrs. Kiener stated that Alderman Hudson had suggested at the budget meeting in 2005 that the position be contracted from the revenue the Center forwards to the city. The commission members felt the seniors should write letters in support of the request for additional staff hours. Alderman Johnson stated the Senior Centers users should not subsidize property taxes when there is a need at the Center not being met. The Director will see the request through to personnel committee. The Chairman Mrs. Bruner would like to be at the meeting. The 2007 Budget preliminary guidelines were just received. The initial information reviewed indicates that Department Heads should use 20% for gas and electricity. Mrs. Kiener looked at the gas use and calculated that the increase for gas would use 30% of what is available to increase for the entire Center budget. The Commission can expect to review completed budget at the September meeting. The Capitol budget information was not received. The Center will have some left this year due to the approved tuck pointing work saving quite a bit. Alderman Johnson moved to allow the Senior Center to carry over the remaining capitol funds for use in 2007. Mrs. Bruner seconded the motion. Mr. Matthews commented that in the past this has been done. The Director stated that the Center could apply it to the architecture rendering required for the strategic plan or something else from the 5-year plan. 6. Director’s Report Senior Center Board Items 1. Location of Christmas luncheon looks to be at Saukville Legion. The Board did ask that the Director look at Belgium community center & Memories before making a decision. 2. Maxwell Street Days was a success. The Chicks-with-sticks raised $405.00. The one purchase they planned was for a new card table. It was bought today from Kestell in New Holstein. Stop upstairs to see it.
August/Sept Events 1.Trips include the Mystery trip, 42nd Street, Collingsworth, Shipshewana mini-extended trip. 2. Lakeside Tea Society: August is South Dakota, Sept. is An"tea"que Road show, Oct. is the Little Black Dress from Goodwill Industries. Green Felt Club the group is purchasing 3 more chairs so each pool table has 3 chairs. Director’s comments 1. Strategic Plan Committee update – The 501C-3 Articles of Incorporation are finished with by-laws. The Director asked the City Administrator if the City Attorney could review them. He felt that the 501 was to be separate from the City and the group should find another attorney. Mrs. Bruner moved that the Director ask again for the City Attorney to review the paperwork. Mr. Matthews seconded the motion. Discussion occurred on the nature of the Senior Center being a part of the City that the organization should have a city review to ensure future protection. Mr. Federspiel stated it would be nice if an attorney would donate the time. Ms. Stade asked that the decline for the City Attorney to review the Articles of Incorporation come in writing, which could be used, in any future situation related to the Friends group. 4 members voted in favor of the motion with Alderman Johnson abstaining due to need to study the process and have more information. Motion carried. 2. The Director reviewed County Dining Center Criteria related to the partnership with the Senior Center after receiving a score of zero on a recent quarterly report. The Director related to the commission she attended the County Commission on aging to dispute the score. The Director stated what is currently occurring between the dining site manager and the Center Director and the concern that it appears the Aging Department would like more from the Center Director, which is outside the scope of the partnership as the Center Director reports to the city. The Senior Center has recruited a volunteer to lead a money bingo with Culver’s as a sponsor also due to the dining manager’s directive not to run a money bingo. The menu is in the newsletter as well as activities. A letter with some concerns and suggestions for more objective criteria was sent to the Aging Services Department to review and share with the County Commission on Aging. 3. The Director will be on Vacation August 21 – 25. The meeting was adjourned at 8:05 PM.
Respectfully submitted, Catherine Kiener Monday, July 10, 2006 Members present: Suzanne Bruner, Warren Haseley, Harold Matthews, Carl Federspiel, Ms. JoAnn Stade, and Catherine Kiener, Director Excused: George Lampert, Alderman Ed Johnson Suzanne Bruner called the meeting to order at 7:03 P.M. Approval of minutes – Ms. Stade moved to approve the minutes and motion seconded by Mr. Federspiel. Motion carried. Review of the Bills to be paid by City – Mr. Matthews moved to approve the bills with a second of the motion from Ms. Stade. Discussion was on a correction for Kandy of 5/20 hours corrected this month; how often is the center carpet cleaned was a question under the Building maintenance expenses. Annually cleaned.
Senior Center Financial Summary – Mr. Haseley moved to approve the summary and Mr. Matthews seconded the motion. Mr. Federspiel asked if there was no ceramics in the month of June and the Director stated that no revenue was turned in by the instructor to the office. Mrs. Kiener will meet with instructor again to clarify the regular processing of the fees. The program is reviewed by the Board and is hanging on by a shoestring. The Port State Bank account is high due to the revenue collected has not been forwarded to the city pending the Personnel Committee review of a contract position to assist with programming. There are also funds for the day & extended trips that are in the account. Motion carried. Old Business A. Tuck Pointing Mrs. Bruner moved to review the two proposals. Discussion on the matter included the following: There were only two companies that submitted proposals for the work. Ms. Stade was comfortable with the submissions as it is not work completed by many firms. The two proposals were worded differently. The Commission would like the Director to consult with the City Engineer, verify with both submittals that work can be completed by October, and check references. There was a concern by the Commission that the work should be done and able to last. One member had concerns about the timely completion of the work based on a personal experience with one company. The item was tabled until next meeting to allow the Director to clarify several items and ask for the City Engineer to review the needed work.
New Busisness None Director’s Report B. Senior Board items – The Board will be reviewing sites for the Christmas Luncheon. Commission members suggested Memories which the Board has considered and the Masonic Lodge which was not mentioned by the Board. The other new item is a member of the Board and Chicks with Sticks group has organized participation in Maxwell St. Days. They still need some men to volunteer to help haul the tables. C. July/August Events Lakeside tea may have a guest speaker from the Mequon area International Mothers group. The picnic is July 20th at Kiwanis shelter. The Director will remind Mr. Johnson of the event. Watercolor Studio started today with 4 participants. The Center will host Life Line Screening in August and they will do a presentation in July. These 3 tests are not covered by insurance and generally not a regular order by physicians. Some previous participants have been pleased with knowing the results. The company will pay a facility use fee. D. Director’s Comments –The County Dining Centers have a new quarterly evaluation that is used. It seems to be very subjective in scoring versus objective. The Director has received some feedback from the Dining Center manager at the Center and it shows a weight against the Center as the city requests a nominal facility use fee applied to carpet cleaning which is done annually and City employee spot cleans the carpet at least weekly due to food spills.
Meeting adjourned at 7:55PM. Item for next agenda include a joint meeting date with the Park & Recreation Committee to discuss Senior friendly park improvements or developments in new parks.
Respectfully submitted by Mrs. Catherine Kiener Monday, June 12, 2006 Members present: George Lampert, Suzanne Bruner, Alderman Ed Johnson, Harold Matthews, Carl Federspiel, Ms. JoAnn Stade, and Catherine Kiener, Director Excused: Warren Haseley Suzanne Bruner called the meeting to order at 7:00 P.M. Approval of minutes – Ms. Stade moved to approve the minutes and motion seconded by Mr. Federspiel. Motion carried. Review of the Bills to be paid by City – Mr. Lampert moved to approve the bills with a second of the motion from Ms. Stade. Discussion was on clarification of Norton, an anti-virus software update for the office. There was no change in the conference or supply line items. Motion carried. Senior Center Financial Summary – Mr. Matthews moved to approve the summary and Mr. Lampert seconded the motion. Discussion on the motion included the breakdown of membership under city and center. What percent goes to the city was the question. The Director stated the center codes membership with each weekly deposit. The center keeps $6.00 per membership (individual or couple and 10.00 from out of town) towards the office supply expenses. The remainder is counted toward the city revenue. This year, there has been no revenue forwarded as the Finance committee recommended during the budget review to use these funds for contracting an employee for the programmer position the Commission on Aging approved in August in 2005. Motion carried. Old Business A. 501-C3 work is hopefully finished by the end of the month for the next review step. B. The Arthritis Foundation approved the facility for the Arthritis exercise class. It will be held in fall. The electronic doors will be looked at for the upcoming budget process. C. County wireless proposal for the Dining Center was too costly to install. The project will not be moving forward at this time. New Busisness D. Tuck pointing bids will go out for the north side of building. There will be two quotes requested: North side only and for north side plus any additional works needed. We hope to have quotes back for July meeting. The Chairman, Mrs. Brunner recommended asking the City Engineer to look at the building for recommendations on additional work needs. Director’s Report E. Senior Board items – The new members elected in May have their first meeting in June and the Board roles will be discussed. They will also evaluate the picnic cost and giving members a discount. The Director will update the Board on vacation schedule for June. F. June/July/August Events Senior Games are occurring through June 22. Completed to date: the walk, sheepshead, shuffleboard, & horseshoes. The Senior Conference is this Thur. Are any Commission members attending? Mr. Federspiel stated is wife is attending. The Senior Center will share a booth with Grafton & Port. The keynote speaker is Mr. Bill Collar. Sing-a-long started this month and will be twice a month through Aug. Mystery Trip in August needs at least 4 more people. Lifeline screenings will be held at the center in August. Bocce Ball was rained out the first week. The group will try and arrange a week to play with Grafton. G. Director’s Comments – Bonnie’s schedule has been revised due to her mother’s recent surgery. She will be off in early July. The individual thinking of serving on the commission on aging has declined. Mrs. Kiener & the Mayor will consider other people. Suggestions are several staff at Heritage and possibly someone from a senior apartment. Meeting adjourned at 7:30 PM. Respectfully submitted by Mrs. Catherine Kiener |
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