Minutes |
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Library Board |
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President Barb Matera called the meeting to order at 8:30am. Members present: Tom Hudson, Bob Bretl, Dr. Michael Weber, Barb Matera, Kay Goodwin and Marie Zirbes. Excused: Judy Jones. Also present: Library Director David Nimmer and City Administrator Mark Grams. Correspondence: None. Public comments: None Approval of minutes – October 20, 2006: Dr. Michael Weber made the motion seconded by Bob Bretl. Passed. There was no Library Board meeting in November. Approval of invoices – November 2006, December 2006: Tom Hudson made the motion seconded by Marie Zirbes. Passed. Approval of balance sheets – October 2006, November 2006: Marie Zirbes made the motion seconded by Tom Hudson. Passed. A motion was made to go into closed session according to Wisconsin State Statutes 19.85 (1) (c) – Evaluation of the Library Director by Tom Hudson and seconded by Marie Zirbes. Passed. The meeting returned to open session with a motion by Dr. Michael Weber, seconded by Marie Zirbes. Passed. The following sections were tabled to the next meeting due to lack of quorum after returning to open session: Action – Policy handbook – Disasters Policy, Volunteers and Friends Policy, Internet Acceptable Use Policy – revised. Director Report – RFID project for 2007, CD renewed, Wall repair update. Viewing of RFID DVD – time permitting. The meeting was adjourned at 9:45 am with a motion from Tom Hudson, seconded by Barb Matera. Passed. Respectfully submitted by Kay Goodwin. President Barb Matera called the meeting to order at 8:30am. Kay Goodwin was welcomed to the Board. Members present: Barb Matera, Bob Bretl, Dr. Michael Weber, Marie Zirbes, and Judy Jones. Excused: Tom Hudson. Also present: David Nimmer, Director. Correspondence: None. Public comments: None Approval of minutes – August 18, 2006: Dr. Michael Weber moved and Judy Jones seconded. Passed. Approval of invoices – September 2006: Bob Bretl moved and Marie Zirbes seconded. Passed. Approval of balance sheets – August 2006: Marie Zirbes moved and Dr. Michael Weber seconded. Passed. Action – Policy handbook – Bulletin Board: The new policy for the display of materials on the public bulletin board was reviewed with additional suggestions and will be brought back next month in two forms one with a general form and the other with detailed list for approval. Action – Approve Adjustments to the 2006 Budget: The Board approved allowing additional spending in the book ($3,500) and supplies ($1,500) accounts based on savings in the personal and health insurance accounts. Motion was made by Dr. Michael Weber and seconded by Bob Bretl. Passed. Action – Approve 2007 Budget Request: The board approved the proposed 2007 budget that makes the Adult Services librarian a 32 hpw position with a motion by Bob Bretl and a second by Marie Zirbes. Passed. Action – Approve Mature CD Renewal: A CD is up for renewal and since some money may be needed in the early part of 2008 it is recommended that a shorter term CD be sought - 9-12 months. In additional some money will be added to the CD in order to reach $100,000. The motion was made by Marie Zirbes seconded by Judy Jones and passed. Director’s report: Retired staff recognition update: Barb Roob picked out a print from the Shirley Gruen Studio. A plaque will be made and the artwork hung soon. The sculpture or print for Corie Gessler will be decided on this month. Friend’s Book Store: the bookstore has been bringing in about $100 per week. We should be happy with $70 per week ($3640 per year). Adult Services Position: the front runner turned down the job due to lack of sufficient pay and benefits. The job will be re-posted. The meeting was adjourned with a motion from Marie Zirbes, seconded by Bob Bretl. Passed. Respectfully submitted by Judy Jones Vice-President Marie Zirbes called the meeting to order at 2:00 PM. Members present: Bob Bretl, Tom Hudson, Dr. Michael Weber. Excused: Judy Jones and Barbara Matera. Also present: David Nimmer, Director. Correspondence: The Ozaukee County Library Commission’s Annual Report was received. The Board will review it in detail in the future. Public comments: None Approval of minutes – June 16, 2006: Michael Weber moved and Bob Bretl seconded. Passed. Approval of invoices – June 2, 2006 and July 2006: Tom Hudson moved and Bob Bretl seconded. Passed. Approval of balance sheets – June 2006: Bob Bretl moved and Tom Hudson seconded. Passed. Action – Policy handbook – Circulation restrictions: No Action taken; will be taken up next month. Action – Temperature control system upgrade: (Funds for sensor to be taken from donation fund) Tom Hudson moved and Michael Weber seconded. Passed. Report – Records retention schedule compliance/adoption: The Director reviewed the new records retention schedule, which is now in compliance and filed with the state. Approval – Wireless Internet access: Using $160.00 per month option using rented equipment. Service will be separated from main network for security but will also provide backup Internet access. Tom Hudson moved and Bob Bretl seconded. Passed. Director’s report: 2nd Quarter circulation: A new June circulation record was set. Certification of library director: The 5-year certification of the Director is all set. Holiday closings – update: The staff opted to close the library on Saturday, Sunday and Monday for the upcoming Christmas and New Year’s holidays. Ice cream social: For kids, ½ hour reading earns an ice cream sundae. Friends bookstore: The Friends bookstore is expected to open within two weeks, with publicity in the local newspaper. Monitor purchase: We had to increase the monitor order to 5 units instead of 4, due to one of the existing monitors failing. County budget issues 2007: The Director is working with other area libraries in order to increase the county budget. E-Book readers: The Director is looking into new E-Book technology, which may have better battery life. The meeting was adjourned at 2:50 with a motion from Bob Bretl, seconded by Michael Weber. Passed. Respectfully submitted by Tom Hudson President Barbara Matera called the meeting to order at 8:35am. Members present: Bob Bretl, Tom Hudson, Dr. Michael Weber and Marie Zirbes. Excused: Judy Jones and Dee Miller. Also present: David Nimmer, Director. Correspondence: The Director received an anonymous letter with $25 donation for two Young Adult books. The books have been purchased. Public comments: None Approval of minutes – May 26, 2006: Michael Weber moved and Marie Zirbes seconded. Passed. Approval of invoices – May 2006: Note: New router to be paid with funds from computer equipment fund. Tom Hudson moved and Bob Bretl seconded. Passed. Approval of balance sheets – May 2006: Marie Zirbes moved and Bob Bretl seconded. Passed. Action – Job description changes: Tom Hudson moved and Michael Weber seconded. Passed. Report – Annual report comparison: The Director briefly highlighted a few points on the annual report, primarily the library’s low expense per item checked out. He will follow up next month with a more detailed analysis. Director’s report: Shelving project update: We are ready to put the magazine shelf back up (will be done the following week). He is holding off on the reference collection as he wants to reincorporate the oversize items with the regular sizes. The shelving installation went very smoothly. The for-sale book shelf should be up by early July. Wireless Internet connection: The Director has located the network cable and has determined that the wireless service can be installed on both floors of the library. Summer Reading Program kickoff: The launch went very well. Approximately 200 children attended the reptile program. Circulation that day was down somewhat from the 2005 levels, but the previous day’s circulation was up. Computer terminals/monitors: Terminals are on order and the monitors are still to be ordered. Wheeled cart: A new cart with a seat and wheels has arrived, and will be placed into service. This cart allows for carrying books and the user can also sit on it when necessary. Resignation: Dee Miller has resigned from the library board. Please have those interested in being appointed to the board contact Mayor Huebner. The meeting was adjourned at 9:15 with a motion from Marie Zirbes, seconded by Tom Hudson. Passed. Respectfully submitted by Tom Hudson President Barbara Matera called the meeting to order at 8:30am. Members present: Barbara Matera, Bob Bretl, Tom Hudson, Dee Miller, Marie Zirbes, Judy Jones, and Dr. Michael Weber. Also present: David Nimmer, Director. Correspondence: None Public comments: None Approval of minutes – April 21, 2006: Marie Zirbes made the motion and Dee Miller seconded. Passed. Approval of invoices – April-2 2006 and May 2006: Judy Jones made the motion and Dr. Weber seconded. Passed. – Electronic Transfers Dee Miller made the motion and Marie Zirbes seconded. Passed. Approval of balance sheets – April 2006: Bob Bretl made the motion and Marie Zirbes seconded. Passed. Action – Election of Officers: The following slate of officers were nominated: President, Barb Matera, Vice-President, Marie Zirbes, Treasurer, Thomas Hudson, Secretary, Judy Jones. No other slate was offered. Dr. Weber made the motion for the nomination and approval of the above slate of officers seconded by Dee Miller. Passed. Position posting Assistant Director: The Assistant Director position will be reposted as an Adult Services position at 32 hpw, up from 25-27 hpw. Tom Hudson made the motion seconded by Judy Jones. Passed. Dr. Weber abstained from the vote. Action – Policy Handbook – Unattended Children: The new policy covering children under 8 being in the library alone was approved with a change in the wording stating that children requiring special attention need adult supervision. Marie Zirbes made the motion seconded by Tom Hudson. Passed Action – Policy Handbook – Records retention: The new policy was approved with a motion by Dr. Weber and seconded by Marie Zirbes. The Library Director will report back on compliance. Holiday Closings 2006: The Library Board approved empowering the staff to make the decision on which of the first two proposed holiday schedules to accept. Tom Hudson made the motion seconded by Dr. Weber. Passed. Report on New Legislation: Act 226: The Library Director reported on the changes that will affect library operations. Approve Purchase of Additional Computer Monitors: The Library Director presented a sample of flat screen computer monitors that need to be purchased to replace failing CTR monitors. Tom Hudson made the motion to limit the total purchase to $1,200 for the four flat screen monitors seconded by Dr. Weber. Passed. Report on Heath Care Options for 2007: The Library director reported on the options for health care coverage being explored by the City. Director’s report: Shelving Project: The Director indicated that the shelving project is complete except for a few end panels and the shifting of materials which will be done by staff. Additional enhancements to the adult area undertaken out of gift money still need to be completed. Library Tour: The Library Director took some members of the board on a brief tour of the new shelving. The meeting was adjourned at 9:55 with a motion from Tom Hudson, seconded by Judy Jones. Passed. Respectfully submitted by Judy Jones. President Barbara Matera called the meeting to order at 8:30am. Members present: Barbara Matera, Bob Bretl, Tom Hudson, Dee Miller, Marie Zirbes, and Judy Jones. Excused: Dr. Michael Weber. Also present: David Nimmer, Director. Correspondence: None Public comments: None Approval of minutes – March 17 and March 29, 2006: Dee Miller made the motion and Bob Bretl seconded. Passed. Approval of invoices – March-2 2006 and April 2006: Tom Hudson made the motion and Marie Zirbes seconded. Passed. Approval of balance sheets – March 2006: Bob Bretl made the motion and Marie Zirbes seconded. Passed. Action – Policy Handbook – Challenged materials and Unattended Children: The changes to the procedures in the Challenged Materials Policy was adopted with a motion by Tom Hudson and seconded by Marie Zirbes. Passed. The Unattended Children policy was tabled until next month. Director’s report:
The meeting was adjourned at 9:00 with a motion from Marie Zirbes, seconded by Tom Hudson. Passed. Respectfully submitted by Judy Jones. President Barb Matera called the meeting to order at 8:30am. Members present: Judy Jones, Marie Zirbes, Tom Hudson, and Barb Matera. Excused: Bob Bretl, Dee Miller, and Dr. Michael Weber. Also present: David Nimmer, Director. Correspondence: None. Public comments: None. Approve purchase of two new shelving units: After a brief discussion of the reasons behind how the request for the purchase of the two new shelving units and how it will work with the all ready approved shelving project, Tom Hudson made a motion to approve the purchases with a second by Marie Zirbes. Passed. The money for these purchases will be taken out of the library’s donation fund. The meeting was adjourned at 8:35 am. Respectfully submitted by Judy Jones. President Barb Matera called the meeting to order at 8:30am. Members present: Judy Jones, Marie Zirbes, Bob Bretl, and Barb Matera. Excused: Tom Hudson, Dee Miller, and Dr. Michael Weber. Also present: David Nimmer, Director. Correspondence: E-mail from Warren Stumpe. Public comments: None. Approval of minutes – January 20, 2006: Marie Zirbes made the motion and Bob Bretl seconded - Approved. Approval of invoices – February 2006: Bob Bretl made the motion and Marie Zirbes seconded - Approved. Approval of balance sheets – January 2006: Judy Jones made the motion and Marie Zirbes seconded - Approved. Action – Policy Handbook – copier/printer policies: Library Director David Nimmer presented wording changes and added a cost for color copies. The new color copy charge suggested at $1.00 was agreed to be too high for the quality available so the price was changed to $.75 for color copies. Judy Jones made the motion and Bob Bretl seconded - Approved. Action – Library Director – Goals/objectives 2006: The Library Board reviewed the extensive list of possible goals and objectives for the Library Director in 2006. The following were selected: Shelving project, Friends’ bookstore, wireless Internet, PowerPoint type presentation for broadcast on public access, Finishing the Policy Handbook, Standards of Service, RFID presentation - Approved. Action – Approve 2006 annual report: The Board President signed the State’s required annual report. The Library Director pointed out a lack of handicapped accessible computers in the library. Action – Approve shelving project quotes 2006: New quotes were submitted and the Library Board approved the lowest bids for the project as follows: Madden and Associates shelving ($13,332.00) and installation ($600.00) Total Relocation Services ($4542.30) for loading, storing and re-shelving the non fiction book collection. Marie Zirbes made the motion and Bob Bretl seconded - Approved. Directors Report: Library Director David Nimmer reported that the Children’s Department and the Friends have quite a few projects in the works for 2006 including: A Thomas and Brio train table, picking a new library mascot, and new artwork tied into the SRP. At this point the County has not taken up the joint library issue and we may stay out of the discussion since it can not be forced upon the library. The new copier will be returned for a better copier. The meeting was adjourned at 9:30 with a motion from Bob Bretl, seconded by Marie Zirbes. Passed. Respectfully submitted by Judy Jones. President Marie Zirbes called the meeting to order at 8:30am. Members present: Judy Jones, Marie Zirbes, Bob Bretl, Tom Hudson, Dee Miller, and Dr. Michael Weber. Excused: Barb Matera. Also present: David Nimmer, Director. Correspondence: None. Public comments: None. Approval of minutes – December 16, December 22, 2005: Dr. Weber made the motion and Dee Miller seconded - Approved. Approval of invoices – December Checks 2005, Year End 2005, End of Year 2005, January 2006: Tom Hudson made the motion and Dee Miller seconded - Approved. Approval of balance sheets – December 2005, End of Year Summary 2005: Dee Miller made the motion and Judy Jones seconded - Approved. Copier Lease: Library Director David Nimmer outlined a plan for securing a new copier lease, the current lease is almost complete, which will focus on getting a good black and white copier that can FAX and is networked for printing. If a color copier price is close to that of a black and white copier with the same functions then the director will get a color copier. Tom Hudson made the motion and Dr. Weber seconded - Approved. Directors Report: Circulation - increased by 6.9% in 2005 with a 10% increase in non-resident use. Projects 2006 – Library Director David Nimmer outlined some of his projects for 2006 including: Weeding the reference collection, Cleaning the maintenance storage areas, the shelving project that was put off in 2005, Port Reads 2006, a presentation for the Port Washington Citizens Academy, the start of a high quality bookstore, and completing the policy and circulation manuals. Benchmarks 2006 - will be submitted in February. Ozaukee County Library Commission meeting – municipal and library board members are invited to this special meeting January 24th 2006 at 9:00am. The County Board will vote on the issue at their February 1, 2006 meeting. The meeting was adjourned at 9:22 with a motion from Tom Hudson, seconded by Dee Miller. Passed. Respectfully submitted by Judy Jones |
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