Minutes |
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Board of Public Works |
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aDJOURNMENT: Motion by Craig Czarnecki and seconded by Alderman Leicht to adjourn the September 26, 2006 Board of Public Works meeting at 7:01 p.m. Motion carried unanimously. Roll Call: Chairman Tom Veale called the City of Port Washington Board of Public meeting to order at 7:02 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Karl Leicht, Alderman Armin Schwanz, Alderman Ed Johnson, John May, and Craig Czarnecki. Also present were: City Administrator Mark Grams, City Engineer Vanden Noven, Water Supt./Street Commission Dave Ewig and WWTP Supt. Kris August. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN JOHNSON to approve the minutes with a correction to page 3, last sentence in the first paragraph. The word "paid" should be "made". Motion carried unanimously. Chairman’s Business: There was none. Public Comments/Appearances: There was none. New Business: A. Consider Design Amendment #3 For STH 33: City Engineer Vanden Noven reviewed the Amendment #3 for the design of improvements to STH 33, currently scheduled for construction in 2010, with the Board Members. This change order has been negotiated between the DOT and Ayres Associates. Staff has reviewed and approved the proposed work items. The total increase to the contract would be $73,288.15. The local share is 25%, or $18,322, to be split with the Village of Saukville (estimated split: $6,095 for Village of Saukville, $12,227 for the City of Port Washington). This would be paid out of previously borrowed money. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to recommend approval to the Common Council to accept Amendment #3 as stated for $18,322. Motion carried unanimously. B. Consider Agreement With Earth Tech To Design Sewer And Water Improvements On North Franklin Street and North Wisconsin Street (STH 32): City Engineer Vanden reviewed the proposal from Earth Tech to incorporate proposed improvements to the City’s sanitary sewer and water system into the designed highway improvements for STH 32 (North Franklin Street and North Wisconsin Street) in 2008 with the Board Members. The proposed design of the water system includes replacement of all water mains under STH 32, including services up to and including the curb stops. This re-lay will replace original cast and ductile iron mains that have been subject to corrosion due to the high pH (alkaline) soils. The iron pipe will be replaced with PVC mains, and HDPE services. The proposed design of improvements to the sewer system includes several spot repairs of the main, 2 repairs to laterals, and replacing, improving, or adjusting all the manholes. This does not included trenchless improvements such as sewer lining that will be completed under separate contracts, currently planned for 2007. The water design will cost $65,150 and the sewer design will cost $12,425. Services shall be paid on a time and material basis, not to exceed a total of $77,575. Costs will be paid out of utility contingency accounts. Construction costs, estimated at $1,200,000 for water, and $300,000 for sewer, will be paid out of a bond issue in 2008. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council to accept the agreement with Earth Tech to design sewer and water improvements for STH 32 (North Franklin and North Wisconsin Streets) as presented. Motion carried unanimously C. Consider Purchase Of 2007 Sewer Combination Unit: Wastewater Superintendent Kris August informed the Board Members that the Wastewater Utility has received 4 quotes for the 2007 Combination Unit. He reviewed the quotes with the Board Members. Envirotech Equipment Company, LLC was the lowest quote with $225,630 with a trade-in. Monies for this purchase will come from a loan from the Sanitary Sewer maintenance fund. MOTION BY ALDERMAN Schwanz AND SECONDED BY john may to recommend to the Common Council approval to purchase a 2007 Combination Unit from Envirotech Equipment Company, LLC for $225,630 with trade-in. Motion carried unanimously. Old Business: There was none. Project Updates: A. DPW Building: City Engineer Vanden Noven informed the Board Members the parking lot and the area of North Park Street is paved. Painting, tile flooring, and plumbing should be completed this week. The roof is not yet completed and the gutters need to be checked. B. Incinerator Demolition: City Engineer Vanden Noven stated this project is completed. Water and sewer have been extended to the bottom of the hill. C. Sauk Road: There was no report D. STH 32 Streetscape Committee: City Engineer Vanden Noven informed the Board Members that this committee will meet on December 5, 2006. They are scheduled to meet once a month. A public informational meeting will be scheduled for mid January. He also stated that there was been very good input from the committee. E. STH 33/LL Design: City Engineer Vanden Noven reminded the Board Members that in September the Board decided on a center turning lane. The County Highway Committee designed the intersection per their ordinance (4 lanes at intersections). F. Remote Sewerage Station: City Engineer Vanden Noven informed the Board Members that the remote sewerage station has been upgraded. Wastewater Superintendent Kris August stated the 2 wells and 2 dump areas were added, along with new concrete around the area. The old asphalt was deteriorating. G. Upper Lake Park Stairs: City Engineer Vanden Noven stated that the grant was submitted to Wisconsin Coastal Management. The approximate location for the stairs would be between the two south parking lots. The approximate cost would be between $80,000 to $100,000 for stairs and improvements. H. Leaf and Brush Collection: Street Commissioner David Ewig reported that leaf and brush pickup is on schedule. The heaviest week for pickup was the week before Thanksgiving. Brush pickup ended on November 1st. Brush can be taken to the Street Yard until December 2nd. The old policy was from April 1st to December 1st for brush. The new policy for brush collection is May 1 to November 1. Forthcoming Events: City Engineer Vanden Noven suggested that the next meeting be held at the newly renovated DPW/Park and Rec Garage. He suggested that the meeting should start with a tour of the facility if it was completed in time. Board Member John May informed the Board that he would be unable to attend the December meeting. ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to adjourn the meeting at 7:40 p.m. Motion carried unanimously. Roll Call: Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:02 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Karl Leicht, Alderman Ed Johnson, and Craig Czarnecki. Also present were: City Administrator Mark Grams, City Engineer Vanden Noven, Water Supt./Street Commission Dave Ewig and WWTP Supt. Kris August. Absent and excused: John May and Alderman Armin Schwanz. MOTION BY CRAIG CZARNECKI AND SECONDED BY tOM vEALE to approve the minutes as presented. Motion carried unanimously. Chairman’s Business: There was none. Public Comments/Appearances: There was none. New Business: A. Consider Contract Change Order No. 6 For DPW-Park & Rec Building: Mr. Rich Blum from Bonestroo reviewed the contract change order for the DPW/Park & Rec garage. Mr. Blum stated that the City had received a Change Order request from WB Corp. The first request is to re-feed the existing electrical service panel for the existing cold storage building from the new panel "B" due to conflicts with the location of the new doors to the DPW & P & R carpenter shop 117 and corridor 113 located with the 1950 building. The total for this change is $1,271.61. The second request is to add three roof drain overflow pipes and outlets. The three originally designed roof drain scuppers through the parapet walls and mansard roofs on the P & R East addition, and adding an overflow pipe from each should ensure roof drainage should the roof drain scuppers clog. The total for this change is $3,556.75. MOTION BY CRAIG CZARNECKI AND SECONDED BY ALDERMAN leicht to recommend approval to the Common Council to accept Contract Change Order No. 6 as presented for $4,828.36. Motion carried unanimously. B. Review Of Updated Water utility Master Plan By Bonestroo Eng: this item was tabled. C. Reconsider STH 33/Hwy. LL Design: City Engineering Vanden Noven reviewed this item with the Board Members. He stated that in June the Board of Public Works recommended improvements to CTH LL adjacent to STH 33 that included a center boulevard. Subsequently, the DOT informed the City Engineer that such an option would have to be paid for by the City. The City Engineer has estimated the additional cost to the City to be approximately $150,000 to $200,000. Per the WDOT Facilities Development Manual, the recommended cross-section for CTH LL is 36’ wide, face to curb to face to curb, with no dedicated turn lanes due to low projected traffic volumes. Ozaukee County, however, has jurisdiction over the highway, and requires by-pass lanes, and acceleration/deceleration lanes. The DOT has indicated that they will construct CTH LL according to the County’s requirements. The City Engineer is recommending a fourth option be considered that allows for a left turn lane, bypass lane, but no acceleration/deceleration lanes, and smaller corner radii. Board Members discussed the various options and agreed with the City Engineer’s recommendation. MOTION BY ALDERMAN JOHNSON AND SECONDED BY CRAIG CZARNECKI to recommend the Ozaukee County Option No. 4 which includes left turning lane, bypass lane, but no acceleration/deceleration lanes, and smaller corner radii as recommended by the City Engineer. Motion carried unanimously. D. Review And Approve Street Department 2007 Budget: Street Commissioner Dave Ewig reviewed the 2007 Street Department Budget with the Board Members. E. Review And Approve Water Utility 2007 Budget: Water Utility Super. Dave Ewig reviewed the 2007 Water Utility Budget with the Board Members F. Review And Approve Wastewater Utility 2007 Budget: Wastewater Super. Kris August reviewed the 2007 Wastewater Utility Budget with the Board Members. G. Review And Approve Engineering 2007 Budget: City Engineer Rob Vanden Noven reviewed the 2007 Engineering Budget with the Board Members. H. Consider Forestry Grant Application: City Engineer Rob Vanden Noven informed the Board Members that the City received a matching grant of approximately $3,700 from the DNR to update our tree inventory in 2006. The City’s match came from City labor expended on the project. For 2007, he would like to apply for a grant that utilizes the information from the tree inventory by updating our existing forestry management plan, which was last done in 1995, providing public information and education regarding trees, staff training, and funding for planting of additional street trees, and pruning of existing ones. The major benefits of this grant would be: 1) DNR assistance with annual operating expenses of tree purchasing and tree pruning. 2) Training of staff on planting and pruning procedures. This may be able to help increase the survivability of trees that the City plants, especially Elm. It may also help us select tree species that are suitable for bare root planting that give the forest the diversity we desire. Also, we would like assistance on choosing the right species for planting in the downtown area, under wires, and in tight parkway area. 3) Public education is a necessary component of any grant. This year, staff thinks it will be helpful to at least include some articles in our quarterly newsletter, specifically providing information on the Emerald Ash Borer. This is a 50/50 grant and staff anticipates requesting approximately $5,000. Board Members discussed this item. MOTION BY CRAIG CZARNECKI AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council to approve the submission of an urban forestry grant for 2007 for approximately $5,000, assuming matching funds are approved by the DNR and if matching funds are not approved, this would not be a budgeted item. Motion carried unanimously. I. Consider Light Pole Color And Options For STH 33: City Engineer Rob Vanden Noven informed the Board Members that at the August meeting, the Board of Public Works selected the teardrop design and concrete pole for STH 33 lighting. Since then, the designer has inquired about a couple of options to consider: 1) Pole Color – We have it narrowed down to 2 choices: standard gray and black. The arm and fixture will be black, so either pole color will work. The standard gray matches the poles in the rest of the City, but the black color may make it more distinctive. The cost difference is nominal. 2) Electric outlets – We have the option of adding electrical outlets in the poles for Christmas lights. It is estimated that the additional cost would be approximately $400 per pole. One option would be to have outlets only in the roundabout poles for some sort of lit display. Board Members discussed this item. One suggestion was to ask the Chamber of Commerce to donate some monies to help with the expense of the electric outlets. The Board of Public Works decided to table this discussion until the next meeting. Old Business: There was none. Project Updates: A. DPW Building: City Engineer Vanden Noven informed the Board Members that staff is ready to move into the south end of the building (maintenance garage) and that the Park and Rec staff have moved into their area. The parking area is almost complete. The office, lockers and break room will be done by December 1st. The exterior improvement should be completed by the end of October. B. Incinerator Demolition: City Engineer Rob Vanden Noven stated that there was a large structure under the scale that added $1,500 to the project. The contractor has graded the site and the area will be seeded. Statewide Razing has completed their work and topsoil will be added next year. C. Sauk Road: City Engineer Vanden Noven stated that all curb and gutter are in. The grading of the road cannot be done until the concrete is set. Paving will be done shortly and sidewalks will follow. D. STH 32 Streetscape Committee: City Engineer Vanden Noven stated that the Streetscape Committee met for the second time. A decision will be paid by December. A public information meeting will be held in January. Forthcoming Events: ADJOURNMENT: This meeting was in recess until the next meeting due to not having a quorum. Meeting recessed at 9:30 p.m. The Board of Public Works Members took a tour of City Project starting at 6:00 p.m. Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:04 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Armin Schwanz, Craig Czarnecki, and John May. Also attending: City Engineer Rob Vanden Noven, WWTP Supt. Kris August, Supt./Street Dave Ewig and City Administrator Mark Grams. Absent and excused: Aldermen Karl Leicht and Ed Johnson. MOTION BY JOHN MAY AND SECONDED BY CRAIG CZARNECKI to approve the minutes as presented. Motion carried unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Proposed Park Street Improvements For New Incinerator Properties: City Engineer Vanden Noven reviewed with the Board Members proposed improvements for the incinerator properties. He stated that due to the nature of the lots being created, an "eyebrow" design would provide each of the new properties plus the existing neighbor at 197 North Park Street frontage to North Park Street and provide safer access to the street from their driveways, which is a concern voiced by the current residents. If viable, the eyebrow could be constructed by subcontractors hired by WB for the parking lot at the DPW Building, and he estimates the total improvements would cost approximately $10,000. This money would be recouped through a special assessment to the existing property, with the rest of the money recovered by the sale of the lots. Some additional money ($1,000 - $3,000) may need to be spent on re-platting the existing and proposed lots, with the money being recouped through special assessments and lot sales. Board Members discussed this item and agree with the concept. City Engineering Vanden Noven will perform the engineering to determine the viability of the eyebrow. MOTION BY ALDERMAN SCHWANZ AND CRAIG CZARNECKI to approve the design of a concept plan for the North Park Street lots as presented. Motion carried unanimously. Reduce Greystone Letter of Credit: City Engineer Vanden Noven informed the Board Members that Greystone is requesting a reduction to their letter of credit. Greystone is requesting their letter of credit be reduced by $328,500. The current total of the letter of credit is $620,000. Greystone has stated that at this time, all improvements to Phase 1 have been completed with the exception of the final lift of asphalt, installation of street trees, and sidewalks. Greystone is planning to install street trees and sidewalks this fall to existing homes. There is $192,000 in the letter of credit that is for the reconstruction of Sunset Road. They are requesting that this amount be eliminated since the reconstruction has been postponed. Staff is recommending the reduction of the letter of credit; however, the cost for Sunset Road should still be included in their letter of credit. The Board discussed this information and decided not to eliminate the letter of credit for Sunset Road reconstruction. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend approval to the Common Council to reduce the letter of credit for Greystone, but eliminate $192,000 for the reconstruction of Sunset Road. Motion carried unanimously. Consider Banner Request From BID To Hang Banner For Maritime Heritage Festival: City Engineer Vanden Noven informed the Board that the banner has already been placed on the poles. The Board Members discussed the material and ropes used for the banner. MOTION BY CRAIG CZARNECKI AND SECONDED BY JOHN MAY to approve the placement of the banner for the Maritime Heritage Festival. Motion carried unanimously. Consider Banner Location Request For City Promotions: City Administrator Mark Grams informed the Board Members about the banners. These banners would be hung on light poles along South Spring Street, North Wisconsin Street and West Grand Avenue. Eventually the banners would be hung on South Spring Street. The banners have the lighthouse on the top portion of the banner and the name of the sponsor on the bottom. The Common Council has already approved these banners. The Board Members discussed the locations of the banners. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to approve the locations of the new banners along South Spring Street, North Wisconsin Street and West Grand Avenue. Motion carried unanimously. Consider STH 33 Street Lights: City Engineer Vanden Noven stated that at the last meeting, the BPW considered seven fixture options for lighting STH 33. The Board narrowed their choices down to two, the Teardrop and the Paragon. The City Engineer reviewed both lighting fixtures with the Board Members. He discussed the placement of poles. He also discussed the lighting quality and the price with the members. The Board members discussed this new information and decided on the teardrop style lighting fixture and the placement of the poles in the median where applicable. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend to the Common Council the approval of the teardrop lighting fixture and the placement of poles in the median where applicable. Motion carried unanimously. Consider Policy On Sewer And Water In Private Subdivision: City Engineer Vanden Noven and Water Supt. Dave Ewig discussed this item with the Board Members. Developers are approaching the City with projects that are served by private streets. While street maintenance is the responsibility of the association, the developers desire the sewer and water mains to be located in City easements, and be maintained by the City. Staff discussed their concerns with the Board regarding private mains. Staff is recommending that the City maintain all mains in the future, with the assurance that the City will not be responsible for any street or landscape restoration required subsequent to maintenance activities. MOTION BY JOHN MAY AND SECONDED BY CRAIG CZARNECKI to have staff develop a written policy and have said policy approved by the Common Council and added to a developers agreement that all mains on private streets are maintained by the City and the City is not responsible for street or landscape restoration. Motion carried unanimously. Old Business: There was none. Project Updates: DPW Building: Street Commissioner Dave Ewig stated the garage is taking shape. The Park and Recreation area is almost complete. The lights, overhead doors, fixtures, and painting are complete. The workbenches and shelving have been delivered. The work has started in the 1950's building. Incinerator Demolition: Rotary Park Restrooms: Sidewalk Project: Sauk Road: Forthcoming Events: There was none. ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to adjourn the meeting at 8:15 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:03 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Ed Johnson, Alderman Armin Schwanz, Craig Czarnecki, and John May. Also attending: City Engineer Rob Vanden Noven, WWTP Supt. Kris August, Supt./Street Dave Ewig and City Administrator Mark Grams. Absent and excused: Alderman Karl Leicht. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: There was none. New Business: Consider Change Order #1 For Upper Lake Park And Portview Drive: City Engineer Vanden Noven informed the Board Members that this is a final bookkeeping item for last year's road projects so that the project can be closed out. This change order consists of adjusting a sanitary manhole on Portview Drive and shape, grade and add stone to the road shoulder on the road in Upper Lake Park with the use of a shoulder machine. The cost of this change order is $300.00 for the manhole and $2,180 for Upper Lake Park. The money was budgeted in the Sanitary Sewer Utility and in Parks. Staff recommends approval. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN JOHNSON to recommend to the Common Council the approval of Change Order #1 for Upper Lake Park and Portview Drive in the amount of $2,480. Motion carried unanimously. Consider Change Order #5 and #6 For DPW Building: City Engineer Vanden Noven informed the Board Members that Rich Blum and Paul Lohmiller of Bonestroo were present to discuss the Change Orders with the Board. Mr. Blum reviewed Change Order #5 with the Board. There were 11 additions and credits totaling $5,882.92. MOTION BY JOHN MAY AND SECONDED BY ED JOHNSON to recommend to the Common Council the approval of Change Order #5 for the DPW Building as submitted. Motion carried unanimously. Mr. Blum discussed Change Order #6 with the Board Members. Change Order #6 is a requested from WB Corp and Miller Electric for an additional $4,335.04 because the cost of copper wire for the DPW Building has increased in 2006. The Board discussed this information and decided not to approve the request. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to reject the request from WB Corp and Miller Electric for an additional $4,334.04 for copper wire. Motion carried unanimously. Consider Plaque At The DPW Garage: City Engineer Vanden Noven informed the Board that the contract to build the DPW/Park & Rec garage includes a plaque to be mounted in the main entrance. He reviewed the plaque with the Board Members. The Board Members made a few changes to the plaque. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY CRAIG CZARNECKI to recommend to the Common Council the approval of the Plaque for the DPW/Park and Rec garage with the recommended changes. Motion carried unanimously. Consider Park Street Sidewalk Improvements: City Engineer Vanden Noven informed the Board Member the area of Park Street in front of the Gopher One tavern, just south of West Grand Avenue is in this year's sidewalk improvement area. Much of the sidewalk requires replacement, but the curb is also in poor condition. City Engineer Vanden Noven presented photos of the area to the Board. He stated that the street is in good condition. MOTION BY JOHN MAY AND SECONDED BY CRAIG CZARNECKI to approve curbs improvements along South Park Street from catch basin to catch basin on the west side of the street for approximately 140 ft. No terrace area; just new sidewalks and curbing. Motion carried unanimously. Consider Outdoor Dining For Windrose On North Franklin Street: The owner of the Windrose Martini Bar and Restaurant would like to have outdoor seating/dining on North Franklin Street. No alcohol will be allowed outside the building. The Windrose is a non-smoking establishment, and customers could sit outside and smoke if they wanted to. Outdoor seating would give the restaurant more appeal. The owner of Windrose submitted a site plan showing where the seating would be. Board Members discussed this item and agreed that it was a great idea. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend approval to the Common Council to allow outdoor seating and dining in the right-of-way in the 300 Block of North Franklin Street as submitted. Motion carried unanimously. Consider |Highway Lighting For STH 33: City Engineer Rob Vanden Noven reviewed this item with the Board Members. He stated that the reconstruction of STH 33 would include the placement of streetlights. These streetlights will be owned and operated by the City of Port Washington, and not WE Energies. He reviewed 7 different options that have been recommended by the lighting designer. The City needs to determine a fixture and pole preference, as well as a preference for pole placement in the median or in the terraces. The State will only pay for the equivalent of 1/2 of the cost of their standard street lighting, Board Members and staff discussed the pros and cons of placing poles in the median versus the terrace, and the differences in costs. The Board Members narrowed the selection of light fixtures down to the teardrop and the paragon. Staff requested that the Board Members review this information and a determination would be made at the August meeting. This will then be forwarded to the Common Council. Consider Street Lighting For East Sauk Road: City Engineer Rob Vanden Noven informed the Board Members that the reconstruction of East Sauk Road would take place beginning in August. In addition to the street reconstruction, Staff will be contracting with WE Energies to place streetlights from STH 32 to New Port Vista Drive, plus one light on Cardinal Drive. The City Engineer stated that the light fixtures on South Spring Street are paragon fixtures on concrete poles from Grand Avenue to Sunset Road. Shoebox fixtures on steel poles start a Sunset Road and continue south. The Fiduciary subdivision has installed coach lights. Staff has suggested that coach fixtures with 100 watts on concrete poles approximately 100 ft. apart would be a good idea. Developers would share the cost of installation. The City will pay electrical and maintenance costs. Board Members discussed this suggestion and agreed. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve coach light fixtures with 100 watts on concrete poles approximately 100 ft. apart for East Sauk Road and Cardinal Drive as presented. Motion carried unanimously. Consider Replacement Of Jet-Rodder Truck: Wastewater Super Kris August informed the Board that the current jet-rodder truck, used for sanitary sewer cleaning is split between a 1996 chassis and a 1989 jetter unit. This unit has served the Utility adequately in the old sections of town where the use of clam buckets to remove debris can be used. With the increasing development in the sanitary sewer service area warranting the use of deeper sewer lines, staff is unable to remove debris from the manholes with out entry into the manholes. Since manholes are confined spaces and safety rules requires a minimum of three employees, staff uses the drag method of pulling debris down the line, leaving behind some and requiring multiple runs with the jetter. The new unit that the Utility is proposing to purchase is a combination unit. It has jetter and vacuum capabilities. These units help in reducing time for cleaning of sanitary lines, requires no entry into manholes and if needed can be operated by one employee. With further regulations coming from the DNR in regards to our utility maintenance, the unit can create extra time to adequately cover other sanitary sewer maintenance items. The Utility will also be able to clean lift stations and basins around the plant for general maintenance. The unit can also be used in storm sewer cleaning and excavating around utility services. The estimated cost for this combination unit would be around $225,000 to $250,000. The utility would hope to purchase this unit in 2007. Staff proposes that the utility look into a five-year loan paid for out of sanitary sewer maintenance monies allowing this account to keep adequate monies available for other maintenance need in the sewer system. MOTION BY JOHN MAY AND SECONDED BY CRAIG CZARNECKI to approve developing bid specifications and request quotes on a 2007 Jet-Rodder for purchase and delivery in 2007. Motion carried unanimously. Consider Request To Attend WEF Conference In Chicago, Illinois: Wastewater Super. Kris August is requesting permission to attend the WEF Conference on Fats, Oils & Grease (FOG) Management Training in Chicago, Illinois on September 12-13, 2006. Staff is currently starting to implement a FOG program at the Wastewater Treatment Plant. This training will help staff follow the EPA guidelines. Currently the DNR pretreatment program has no guidelines for this program. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN JOHNSON to approve the request to attend the WEF Conference in Chicago, Illinois on September 12-13, 2006. Motion carried unanimously. Consider Banner For BID In Downtown Port Washington: Sara Grover, Executive Director of the BID, was present to request that the Maritime Heritage Festival banner be hung on the north end of the City the week before August 12-13, 2006. She is also requesting that a banner be displayed between the Wilson House and Goosey's Galley. The building owners have given their permission to use their buildings and BID is working on how to hold the banners to the buildings. Board Members discussed displaying the banner on the north side of the City and agreed on a trial basis. They also agreed to look at the downtown area for displaying banners. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the Maritime Heritage Festival banner to be hung the week before August 12-13, 2006 and the banner hung will have 1/4" roping instead of the 1/2" roping that is usually required. This will be a test case for the 1/4" polypropylene roping. Motion carried unanimously. Consider Improvements Adjacent To Rotary Park Restrooms: City Engineer Vanden Noven informed the Board that construction of the Rotary Park restrooms was completed on July 13. Restoration of the surrounding pavement is required. Staff proposes that some planting beds be added around the building and around the transformers. Additional pavement removal and soil preparation would be performed by the DPW and plantings would be installed and maintained by the Marina. Cost of landscaping should be around $500 and will be paid by the Marina. Board Members discussed the landscape plan and John May voiced concern regarding the landscaping under the fish display. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN JOHNSON to approve the landscaping plan as presented. Motion carried unanimously. Consider R. A. Smith Contract For Sauk Road Inspection: City Engineer Vanden Noven reviewed the R. A. Smith Contract with the Board Members. The cost of this contract, $32,000, and will be paid by the developers from Fiduciary, Trudy, and Woodridge. The contract is for inspection of the East Sauk Road project. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN JOHNSON to approve the inspection contract with R. A. Smith as presented. Motion carried unanimously. Old Business: There was none. Project Updates: DPW Building: Street Commissioner Dave Ewig stated the garage is taking shape. The crane was installed in the south end. The hoist was also installed. The garage doors and translucent panels should have been delivered today. The south end and the Park and Rec area should be completed by mid-August. The 1950's building should be reconstruction soon. Incinerator Demolition: Street Commissioner Dave Ewig confirmed that the asbestos has been removed from the building. The contractor stated that the building should be down within 2 to 3 weeks. The area will then be regraded with fill from the East Sauk Road project and the project should be completed by the end of September. Rotary Park Restrooms: Street Commissioner Dave Ewig stated that the restrooms are completed and functional. Forthcoming Events: Discussion On August Meeting's Start Time: At next months meeting City Engineer Vanden Noven would like the Board to tour the city street to discuss which streets are in need of repair. The meeting will start at 6:00 p.m. ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to adjourn the meeting at 9:34 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:02 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Ed Johnson, Alderman Karl Leicht. Alderman Armin Schwanz, Craig Czarnecki, and John May. Also attending: City Engineer Rob Vanden Noven, WWTP Supt. Kris August and City Administrator Mark Grams. Absent and excused: Water Supt/Street Commissioner Dave Ewig. MOTION BY CRAIG CZARNECK AND SECONDED BY ALDERMAN JOHNSON to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Election of Officers: MOVED BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to nominate Tom Veale for Chairman. MOVED BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to close the nomination at 7:06 p.m. Motion Carried Unanimously. MOVED BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to nominate John May for Vice-Chairman. MOVED BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN SCHWANZ to close the nominations to close the nomination at 7:08 p.m. Motion Carried Unanimously. Public Comments/Appearances: There was none. New Business: Consider Award of East Sauk Road And Willow Drive: City Engineer Vanden Noven informed the Board Members that the low bidder for this project was Vinton Construction. Their bid was $490,607.30. They were quite a bit lower than the next lowest bidder, Payne and Dolan. The President of Vinton Construction informed the City Engineer that they aggressively sought this job because they are currently working in Grafton, and wanted to continue to work in this area. Vinton Construction is a well-established and reputable contractor who was responsible for the construction of STH 32 from IH-43 to the south City limits in 2003. They plan to start the job in early August, which would give them a completion date of early October. The only problem we have with the bid is the portion for the mill and overlay of Willow Drive. The estimate, done last year, was for $35,000. Asphalt prices have increased by more than 50% since then, and therefore the bid is almost $50,000. We will have to either exclude it from the contract, pave only a portion of Willow Drive, find some other extremely small street, or find the $15,000 elsewhere in the budget. Staff recommends awarding the contract to Vinton Construction. MOTION BY ALDERMAN SCHWAMZ AND SECONDED BY ALDERMAN LEICHT to recommend to the Common Council the approve Vinton Construction as the low bidder for $490,607.30 contingent on finding additional funding for Willow Road. Motion carried unanimously. Consider Improvements To CTH LL From Aster to Willow Drive: City Engineer Vanden Noven informed the Board Members that as part of the STH 33 improvement project in 2010, CTH LL will be reconstructed from the north end of the existing ramps, south to Willow Drive. The portion between the north ramps and Aster is not scheduled for reconstruction. City Engineer Vanden Noven reviewed a couple of potential cross-sections that Ayres has prepared for CTH LL for the Board's consideration. It is currently planned to have some type of path on both sides of CTH LL. South of CTH LL, the plan is to have a 5 foot concrete sidewalk on the east side of the street, and a 10 foot asphalt bike path on the west side of the street, ultimately connecting south to the interurban trail. North of CTH LL, Staff would like to see a 10 foot bike path on the west side of CTH LL, and either a sidewalk or bike path on the east side. This is a non-participating item for the DOT, so although it will be part of the project, the City will be responsible for 100% of the cost of sidewalk/bike path construction on CTH LL. The Board discussed the various options and stated that they would prefer the boulevard option with a bike path on the both sides of the road. MOTION BY JOHN MAY AND SECONDED BY CRAIG CZARNECKI to recommend to the Common Council the approval of a boulevard design on CTH LL with a 10 ft. bike path on both sides of the road. Motion carried unanimously. Consider Acceptance Of Improvements To Hidden Hills Phase 1 And Requests For Reduction To Letter Of Credit: City Engineer Vanden Noven reviewed this item with the Board. Bielinski Development is requesting acceptance of their improvements for Phase 1 of Hidden Hills and a reduction to their letter of credit. There are only a few punch list items (repairing several broken water boxes) that need to be completed before the work can be accepted. Staff would feel more comfortable if those items were completed to the City's satisfaction before accepting the project or reducing the letter of credit. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to recommend to the Common Council the acceptance of improvements and reduction of the letter of credit to $154,560 contingent upon the completion of all punch list items to the satisfaction of the City of Port Washington. Motion carried unanimously. Consider Contract With Earth Tech To Complete The Design Of Improvements To STH 32: City Engineer Vanden Noven informed the Board Members that a contract needs to be approved with Earth Tech to complete the design of improvements to STH 32 (North Franklin Street/North Wisconsin Street). The initial contract signed with Earth Tech was only to complete the first 60% of the design. This will bring the design to 100%. The scope and fees were negotiated by the DOT. The design will be completed by September 2007 for bidding and construction beginning in February 2008. The original contract was for $352,809 (first 60%). This contract will be for $249,787 (final 40%). Total street design cost will be $602,596. The City will pay 25% ($150,649) plus 25% of the DOT's Administrative fees. This will be paid out of the 2001 borrowing. Staff recommends approval of the contract with Earth Tech for $150,649 plus 25% of the DOT's Administrative fees. This is a standard contract with the State. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to recommend to the Common Council approval for the contract with Earth Tech for $150,649 plus 25% of the DOT's Administrative fees. Motion carried unanimously. Consider Notice Of Intent To Apply For A City Storm Water Permit: City Engineer Vanden Noven informed the Board Members of the City's Notice of Intent (NOI) to apply for a storm water permit from the DNR. The DNR enacted a storm water permitting process in the early 1990's in response to the federal rules that constitute the Clean Water Act. The DNR has been requiring cities and villages to apply for storm water permits. All communities in Ozaukee County south of Port Washington have had to comply for several years. Now Port Washington is being required as well, due primarily to our population exceeding 10,000. Administrative Code NR 216 lists the requirements of all permitted communities. These requirements are listed, A-F in Section VI of the NOI. After the DNR has reviewed and approved the NOI, we will be sent the permit forms for 2007. The cost of the permit in 2007 is expected to cost approximately $1,700. Staff has not yet quantified the cost of fulfilling the permit requirements, but most of the action items required by the permit will be absorbed by City Staff and will not have a large impact on the operating budget at this time. Staff does anticipate requirements coming from the DNR in future years that may affect our budget, and staff will advise the Board when these have been identified. Staff reviewed the application with the Board. Staff recommends approval of the NOI as submitted. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN JOHNSON to approve the NOI as submitted. Motion carried unanimously. Consider Moore Road - Change Order #2: City Engineer Rob Vanden Noven reviewed this item with the Board Members. He stated that although the North Moore Road project was completed last year, there were some issues that arose at the time of construction, and the paperwork is just being processed now. Staff was waiting for some documentation from Payne and Dolan to close out the project, but at this time, Staff believes that the final project costs will be under budget and only slightly in excess of the revised contract amount. Staff reviewed the items that were above and beyond the stated contract. Items such as slurry backfill; overtime costs for underground work on West Grand Avenue, 4" PVC water main for connection to DPW building, increase depth of inlet because of gas main, removal of box culvert, installation of 6" laterals in lieu of 4", and installation of 72" manhole in lieu of 60" manhole. The total cost for these items are $6,474.12 to be split between Water and Sewer Utilities. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend to the Common Council to approve the Change Order #2 for North Moore Road Project in the amount of $6,474.12. Motion carried unanimously. Consider Accepting The ECMAR 2005 Annual Report: Wastewater Super. Kris August reviewed the ECMAR 2005 Annual Report with the Board Members. The ECMAR is the annual report required by the DNR for Wastewater Utilities. It covers the compliance and maintenance of the treatment plant and the sewer service area. The Port Washington Wastewater Utility received A's in all but one section. This section was Effluent Quality: P (Phosphorus). We received a C in this section due to a violation of the effluent monthly average. In both cases, the one-day high number was due to an industrial discharge, which caused the monthly average to exceed what is allowed. The DNR was notified at the time of the violation and was satisfied with the response the plant took to correct the situation. Staff has taken the recommendation required by the DNR for the future by developing a commercial/industrial questionnaire that will go out this year for tracking the potential for these discharges. The final step in the ECMAR is for the Common Council to review it and make a resolution to accept the report. MOTION BY ALDERMAN JOHNSON AND SECONDED BY ALDERMAN LEICHT to recommend to the Common Council to approval of the ECMAR as presented and the creation of a resolution as required by the DNR. Motion carried unanimously. Consider Replacement Of 1971 Chevrolet/Hi-Ranger Bucket Truck: City Engineer Vanden Noven reviewed this item with the Board Members. This is a request to replace the existing 1971 Chevrolet/Hi-Ranger bucket truck. It was staff intent to budget for this replacement in 2007; our chassis suppliers are indicating to us that there will be a $7,000 to $10,000 increase in prices for 2007 models due to new engine emission standards. Some 2007 F-model chassis remain available at this time. This 35-year-old truck has served the City well, however it is currently in need of mandatory safety updates totaling $5,600, and mechanical repairs in excess of $3,200. Staff is proposing that we complete the technical specification and request/receive sealed proposals in a timely manner, so that we may possibly receive a 2007 chassis. It will take 6 months to build the truck and 50-foot bucket assembly. No payment would be due until 2007. City Engineer Vanden Noven reviewed the Street Department fleet with the Board Members. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY CRAIG CZARNECKI to recommend to the Common Council to approve developing technical specifications and requesting quotations with the possibility of purchasing a 2007 truck with no payments until 2007. Motion carried unanimously. Consider Proposals For Replacing Light Fixtures At Water Filtration Plant: City Engineer Vanden Noven reviewed this item with the Board Members. He stated that the Water Filtration Plant received two quotations pertaining to the replacement of 23 fluorescent light fixtures at the plant. The existing fixtures are 58 years old, inefficient, and the covers are yellowed to the point where the lighting is poor. Wester Electric quoted $2,630.00 and Pierringer Electric quoted $2,898.00. This is a 2006-budgeted item and $4,000 was allocated under account number 391-00. Staff recommends awarding the bid to Wester Electric for $2,630.00. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the replacement of the fluorescent lights at the Filtration Plant by Wester Electric for $2,630.00 as presented. Motion carried unanimously. Consider Banner Requests For Lions Club, Kids From Wisconsin and Fish Day: City Engineer Vanden Noven reviewed this item with the Board Members. The Lions Club, Kids from Wisconsin and the Fish Day Committee are requesting that their banners be displayed during the month of July. The Board Members discussed this item and agreed to display the banners as follows: Fish Day banner would be displayed from June 30 through July 17; Kids from Wisconsin banner would be displayed from July 17 to July 24 and the Lions Club banner would be displayed from July 24 through July 31. All organizations will be notified of the dates. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the dates for banner as follows: Fish Day banner would be displayed from June 30th through July 17th; Kids from Wisconsin banner would be displayed from July 17th to July 24th and the Lions Club banner would be displayed from July 24th through July 31st. Motion carried unanimously. Old Business: There was none. Project Updates: DPW Building: City Engineer Vanden Noven stated that the DPW garage is coming along. The floors are to be poured and the panels will be in place soon. The Garage in on schedule and work on the 1950's building will be starting in July Incinerator Demolition: City Engineer Vanden Noven stated that the walk through was scheduled for June 12, 2006. There were seven bidders on site. Bids will be opened on June 20, 2006 and the bids will go to the Common Council. Everything will be out of the building by July 1, 2006. Rotary Park Restrooms: City Engineer Vanden Noven stated that the restrooms are coming along wonderfully. The shingles will be done soon. The plumbers are working on the floor drains. The floors will be poured next week. The bricks will be arriving today. The restrooms should be opened hopefully by July 3, 2006. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to adjourn the meeting at 9:08 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW Roll Call: Chairman Tom Veale called the City of Port Washington Board of Public meeting to order at 7:02 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Karl Leicht, Alderman Armin Schwanz, Alderman Harold Matthews and John May. Also present were: City Administrator Mark Grams, City Engineer Vanden Noven, Water Supt./Street Commission Dave Ewig and WWTP Supt. Kris August. Absent and excused: Dan Becker. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion carried unanimously. Chairman’s Business: There was none. Public Comments/Appearances: There was none. New Business: A. Consider 2006 Sidewalk Improvement Project: City Engineer Vanden Noven informed the Board Members this should be the last big year for the Sidewalk Improvement Project. Snorek Construction, who performed last year’s work, is the low bidder. The total bid, $87,907.50, is less than the Engineer’s Estimate, and the unit price for sidewalk, $4.13/sf, is actually $0.02/sf less than last year’s price. The City borrowed $300,000 in 2005 to complete the overall City sidewalk project that has been going on since 1994. Last year, the contract was for $135, 578. This year’s project added to that equals approximately $225,000. Because it was part of the street improvements borrowing last year, some of the excess ($75,000) may go towards last year’s street work, or potentially, the DPW building. None of those projects are yet complete. Approximately $7,000 has been directed toward the bike path design connecting Oakland to Park Street. Some of the remainder will go towards additional sidewalk work that comes up this year, some could go towards other areas of the City that either have been missed, need additional work, or areas that can be identified that do not have sidewalk now, but the City desires to place it. Snorek did an excellent job last year with the project, and staff highly recommends awarding this year’s contract to them. The Sidewalk Project will probably begin in late June or early July and take about three weeks. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN leicht to recommend approval to the Common Council to accept the low bid from Snorek Construction for $87,907.50 as presented. Motion carried unanimously. B. Consider Consultant Selection For North Spring Street Improvements From Grand Avenue To Mallinger Drive: City Engineer Vanden Noven informed the Board Members that last year, the City successfully applied for funding for the reconstruction of North Spring Street from Grand Avenue to Mallinger Drive. Because it is classified as an arterial by SEWRPC, it is eligible for funding under the DOT’s State Transportation Program (STP). One of the program requirements is that the design firm be selected using a "Quality-Based Selection" (QBS) process. The process requires the project to be advertised to all design firms in the State. Thirteen firms submitted proposals that were reviewed by Mark Grams, Dave Ewig and the City Engineer. All 13 firms are capable of doing the work, however, the DOT requires the City of rank the top three. Collectively, we are ranking the top 3 as follows: 1) Gremmer and Associates; 2) Bonestroo and Associates; and 3) Mead and Hunt. Gremmer was favored by staff because of their work performed in 2004 on Spring Street between Mallinger and County KK. This familiarity is particularly important in this case because there are some surveying discrepancies dating back to the time and land was originally divided, and they are aware of the issues. Additionally, Gremmer is familiar with DOT and City requirements, and their work in Port Washington has been consistently good. MOTION BY JOHN MAY AND SECONDED BY ARMIN sCHWANZ to recommend approval to the Common Council to recommend the DOT negotiate a contract with Gremmer, ranking Bonestroo and Mead and Hunt behind them respectively. Motion carried unanimously. C. Consider STH 33 – Request For Exception To Standards: City Engineering Vanden Noven stated that at the February 21, 2006 Common Council meeting, the Council voted unanimously to petition the DOT to design STH 33 with 11’ wide lanes. The DOT has a criterion which indicates that lanes widths can be 11 or 12 feet wide. However, in cases where the highway is classified as a designated Long Truck Route, and where total truck traffic exceeds 5%, they require/recommend 12’ wide lanes. STH 33 is designated as a Long Truck Route for its entirety, and the projected truck traffic on this section is estimated to 5.4%. Staff recommends that the City request 11 ft. lanes for the reasons of: 1) Larger green space; 2) Less cost for construction (est. $30,000 less); 3) Less maintenance, less plowing, less salt, less stormwater run-off; 4) traffic claming; and 5) More pedestrian friendly – shorter crosswalks. However, Staff felt it was important that the Board should review this because. It had not yet been reviewed by the Board; The trucking component is new information; and 3) The City would need to request an exception to standards. Staff recommends requesting the exception to standards (11 ft. lanes) for the following reasons: Truck component is only 0.4% over the 5% threshold, Long Truck Route designation east of I-43 is a state designation, not federal. The curb pan is 2 ft wide on either side, but is not counted in the DOT measurement. The street would still be 26 feet wide on either side of the boulevard. Because the Council has already approved the 11’ lanes, the Board took no action. D. Consider STH 33 Intersection With Northwoods Road: City Engineer Rob Vanden Noven informed the Board Members that the DOT proposed configuration will prohibit cars on Northwoods Road from turning left or going straight. This will make the Sunset Road/Northwoods Road corridor practically unusable. The Village of Saukville has indicated that they someday plan to build a bypass road connecting Northwoods to Market behind the Piggly Wiggly, however, no timeline has been set for this work. That would take away the direct route to the YMCA. To resolve the access issue, the DOT has agreed to construct a roundabout at Northwoods (and possibly Market Street, if required) if it is feasible and if the City/Village pays for the feasibility study. The roundabout feasibility report is estimated to cost $10,000. If the City takes a position, the options include: 1) Pay for the roundabout feasibility study; we could agree to pay half, or negotiate that Saukville (or their developers) pay for most or all of it, or work together to get the State to participate; 2) Wait and see if Saukville installs the connection. That doesn’t solve the indirect YMCA route problem, but it improves the situation and provides access to the freeway and to the west. That project, however, is not a certainty; or 3) Work with Saukville and the County to try to get rid of the median restriction/install traffic signals. It will be difficult, because the DOT wanted to put the signals at Northwoods to begin with, but Saukville wanted them at Market. The Northwoods intersection is more important to Port Washington than it is to Saukville. Option 3 would be the most difficult. Option 1 would be the best for providing access to the YMCA. Option 2 is uncertain. Leaving it as it is designed is also an option. Staff has no recommendations other than that the Board needs to be aware of this situation and address it if need be. The Board was not interested in a study so no action was taken. E. Consider New Port Vista – Reduction In letter Of Credit: City Engineer Rob Vanden Noven informed the Board Members that New Port Vista has completed Phase I and II with the exception of a second lift of asphalt. They are now requesting a reduction to their letter of credit. All infrastructure within the right-of-way has been previously accepted by the Board of Public Works. Staff will check the remainder of their site to determine if the City can release all of what FRED is requesting. If everything is in order, staff recommends the reduction of their credit. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to recommend approval to the Common Council to approve the reduction of credit with the City Engineer’s approval. Motion carried unanimously. F. Consider Final Payment For Water Treatment Plant Clarifier Upgrade: Street Commissioner/Water Super. Dave Ewig requested the Board to consider additional payment to Price Erecting Company for additional work to the Water Treatment Plant clarifier. When Price Erecting Company was replacing the clarifier assembly there were some unforeseen conditions that required additional work. The original contract amounted to $32,200.00 and the additional request is for $2,253.63. Staff recommends payment of this amount and funds would be drawn from Water Utility surplus. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN MATTHEWS to recommend approval to the Common Council the additional request for funds of $2,253.63 to pay Price Erecting Company for additional work at the Water Treatment Plant for the Clarifier. Motion carried unanimously. G. Consider WWTP Screw Pump Replacement: Wastewater Super. Kris August informed the Board Members that the Influent Pump 1 replacement was budgeted as a capital item in 2006. When reviewing the options of repair verses new, it was found that the costs were comparable. To rebuild the screw pump would be $74,000 to $84,000. The City and Ayres felt that the best option would be to bid one new pump, with options for replacing two or all three pumps. Staff chose to do the bidding this way because of the volatile steel and fuel costs. Bids closed on Wednesday, April 5, 2006. Three bids were submitted; Crane Engineering, JF Ahern, and Midwest Pipeline Company. Crane Engineering was the low base bid (supplying Lakeside pumps). Crane remained low bidder with Option 1 and Option 2. One screw pump was budgeted as a capital item for 2006 at a cost of $118,000. To proceed with the base bid plus Option 1 and Option 2, the Utility will have to use reserve funds for the additional $165,000. The savings anticipated by replacing all three pumps in 2006 is $29,937 over replacing one per year at 5% increase per year. Staff recommends replacing all three pumps in 2006 for a total of $283,000. MOTION BY ALDERMAN Matthews AND SECONDED BY ALDERMAN SCHWANZ to recommend approval to the Common Council to replace all three screw pumps for a cost of $283,600.00 with Crane Engineering as presented. Motion carried unanimously. H. Consider East Grand Avenue Lift Station Grinder: Wastewater Super. Kris August informed the Board Members that the East Grand Avenue Lift Station is on the schedule for a rebuilding of its influent flow grinder in 2008. The rebuilding process is an exchange program with the manufacturer. Due to the restroom project at the Lift Station site, this rebuilding will need to be this spring. The current unit is 60 inches long and 1,100 lbs. It needs to be removed from the station with a truck mounted equipment crane in direct line with the station well door. With the restrooms placement, the removal of the current grinder will be almost impossible. The new grinder will be 36 inches long and it will be half the weight of the old grinder. Installation and removal will be accessible with the new limited space between the buildings. Flow through this unit will still exceed the lift station capacity. Crane Engineering is the authorized repair agent for the grinder model already installed. Their exchange price on the unit is $14,726 for the cutting box. An additional $5,301.55 would be added for an immersible motor for the shorter cutting box. The total cost will be $20,027.55. Franklin Miller is another comparable grinder, but they have failed to submit a price. The rebuilt grinder will be eligible to be taken out of the sanitary maintenance account. This account has a current balance of $340,899.04. Staff recommends having the grinder rebuilt by Crane Engineering Sales Inc. for the price of $20,027.55. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN MATTHEWS to recommend approval to the Common Council to approve the purchase of a rebuilt grinder from Crane Engineering Sales Inc. for a cost of $20,027.55 as presented. Motion carried unanimously. Old Business: A. Discussion On 2006 – 1 Ton Utility Truck For Street Department: Street Commissioner/Water Super. Dave Ewig informed the Board Members that the new truck that was approved last month from EVS is no longer in production. According to EVS, the truck line is being redesigned for 2007. Staff is hoping that EVS will honor the 2006 price on a 2007 truck. Staff will keep the Board informed as to what EVS will be deciding. Otherwise, staff will have to re-bid for a 2007 truck. Project Updates: A. DPW Building: Street Commissioner/Water Super. Dave Ewig stated the DPW building looks a lot different then it did 3 to 4 weeks ago. The building has more masonry on it and it is taking shape. The trusses will be going up shortly. The mechanic garage should be done in early June. B. Rotary Park Restrooms: City Engineer Rob Vanden Noven stated that staff has received a contract with WE Energies to move the transformer. The transformer would be moved at the end of April or early May. Street Commissioner/Water Super. Dave Ewig has ordered the brick, doors and blocks. The Water Department is all set to move the 2" lateral. C. Tree Planting: Street Commissioner/Water Super. Dave Ewig stated that the tree planting is continuing. The final shipment of trees will arrive at the end of April/beginning of May. Mr. Ewig stated that there are approximately 79 trees on North Moore Road, 67 trees on North Grant Street, 20 trees on Garay Lane and 103 trees on South Spring Street. The stump grinder will begin in late April, early May. Trees that were removed will have their stumps grounded and top soil and grass seed will be placed on top. We have approximately 46 tree stumps to grind. D. Skateboard Park: City Engineer Vanden Noven stated the skateboard park is ready for concrete to be poured shortly. The landscaping and rain garden will follow after the concrete is poured. Forthcoming Events: Several of the Board Members asked when the brush pickup would begin. Street Commissioner Dave Ewig stated that brush pickup is schedule to begin May 1st but will be going out in late April. ADJOURNMENT: MOVED BY ALDERMAN LEICHT AND SECONDED BY JOHN MAY to adjourn the meeting at 8:37 p.m. Motion carried unanimously. TUESDAY, MARCH 14, 2006 Roll Call: Vice-Chairman John May called the City of Port Washington Board of Public Works meeting to order at 7:00 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Karl Leicht, Alderman Armin Schwanz, Alderman Harold Matthews and Dan Becker. Also present were: City Administrator Mark Grams, City Engineer Vanden Noven, Water Supt./Street Commission Dave Ewig and WWTP Supt. Kris August. Absent and excused: Chairman Tom Veale. MOTION BY ALDERMAN LEICHT AND SECONDED BY ALDERMAN MATTHEWS to approve the minutes as presented. Motion carried unanimously. Chairman’s Business: There was none. Public Comments/Appearances: There was none. New Business: A. Recommendation To Endorse Streetscape Committee Grant Application: City Engineer Vanden Noven informed the Board Members that the Franklin Streetscape Committee had met for the first time to discuss the application for streetscape enhancement funds. The Committee identified items that would be needed in the reconstruction of North Franklin Street. These items consisted of benches, trash receptacles, large flower pots tree grates, unique bike racks and a kiosk. The grant is an 80/20 split, so there will be City participation in the amenities. It is estimated that $330,000 for the application, split $180,000 State and $40,000 City. The trees and streetlights have already been included by the WDOT. Board Members discussed the items suggested by the Committee and agreed to endorse the grant application. MOTION BY Dan Becker AND SECONDED BY ALDERMAN leicht to approve the recommendation to endorse the Committee Grant Application as presented. Motion carried unanimously. B. Sauk Road Design Amendment: City Engineer Vanden Noven informed the Board Members that RA Smith is under contract to design improvements to Sauk Road as required for the development of New Port Vista, Woodridge Condominiums, and Lakeside Commerce Center. This amendment would include the design of improvements to Cardinal Drive which runs north/south between the old Port Motel and Woodridge. The extension of the street repairs west of New Port Vista Drive to the west City limits on Sauk Road and minor modifications to the existing plan requested by New Port Vista. The total cost of Amendment #2 is $9,464. The cost will be distributed among the developers and there is no cost to the City. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to recommend approval to the Common Council to approve the Sauk Road Design Amendment #2 for $9,464 as presented. Motion carried unanimously. C. Consider Amendment #3 For Bonestroo DPW Contract: City Engineer Vanden Noven stated that last month the Board and Council approved the acceptance of a DNR grant for the creation of the rain gardens on the east and west sides of North Moore Road in conjunction with the DPW Building and skateboard park. The rain gardens on the DPW site have already been designed and the City will seek reimbursement for 50% of that cost and of the cost of inspection once they are installed. This amendment would include the design and inspection of the rain gardens on the east side of North Moore Road plus the modeling of effectiveness of all rain gardens as required by the DNR grant. The total cost of the Design Amendment #3 is $9,650. The grant pays 50% of this amount, but the City’s share of the cost for the work on the east side of North Moore Road will be offset by the grant monies received on the west side. The only additional cost to the City will be $1,125 for modeling, as this is required by the DNR and not part of the original DPW design contract. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY DAN BECKER to recommend the Common Council approve Amendment #3 for the Bonestroo DPW Contract in the amount of $9,650 as presented. Motion carried unanimously. D. Request To Re-hire Full-Time Temporary Seasonal Employees For The Street Department And Water Department: Street Commissioner/Water Super. Dave Ewig is requesting to rehire Rob Dreblow at the Street Department for summer help. He would be paid at the 3rd year rate of $8.50 per hour. Street Commissioner/Water Super. Dave Ewig is also requesting to rehire Aaron Schwanz at the Water Filtration Plant for summer help. He would be paid at the 4th year rate of $9.00 per hour. This is a 2005 budgeted item. MOTION BY ALDERMAN LEICHT AND SECONDED BY dan becker to approve the rehiring of Rob Dreblow and Aaron Schwanz for summer help as presented. Motion carried (4 Ayes; 1 Abstained (Schwanz)). E. Consider Purchase Of 2006 – One Ton Utility Truck For Street Department: Street Commissioner/Water Super. Dave Ewig is requesting to purchase a 2006 – 1 ton utility truck for the Street Department. A technical specification was developed and four quotations were sent to 5 Corners GMC, EVS Chevrolet, Schmit Bros. Dodge and Schmit Bros. Ford. Three quotations were received: Without Trade With Trade 5 Corners GMC $33,120.24 $32,370.24 EVS Chevrolet $33,724.00 $33,224.00 Schmit Bros. Dodge $35,107.00 $33,857.00 Schmit Bros Ford Declined to submit a quotation The day after the sealed quotations were opened and the prices were revealed, 5 Corners GMC contacted us and indicated that they had made a mathematical error in their quotation, and subsequently requested a $668.00 addition to their price. Because of this error, 5 Corners GMC chose to withdraw their quotation. It is staff recommendation to award the purchase of this truck to EVS Chevrolet for the trade in price of $33,224.00. The truck to be traded in is the 1989 Chevrolet 1 Ton Utility Truck with 110,000 miles. The warranty is 3 years/36,000 mile bumper to bumper and 100,000 miles on the diesel engine. $28,000 was allocated in the 2006 Street Department budget and the remaining $5,224 will be paid by the Sewer Utility. It is estimated that this truck is used 15% of the time for sanitary sewer maintenance. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council to approve the purchase of this truck from EVS Chevrolet with trade in for $33,224.00 as presented. Motion carried unanimously. F. Wastewater Utility Annual Report: Wastewater Super. Kris August presented its Wastewater Utility Annual Report to the Board Members. It is due back at the DNR on June 30, 2006. When the form is completed it will be presented to the Board. WWTP Super. August reviewed his annual report the Board. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve the Wastewater Treatment Plant Annual Report as presented. Motion carried unanimously. G. Request To Hire Full-Time Temporary Seasonal Employee For The Wastewater Department: Wastewater Super. Kris August is requesting to hire David Larson for the Wastewater summer help. This is a budgeted item. Mr. Larson would be hired at the 1st year rate of $7.50 per hour. MOTION BY ALDERMAN Matthews AND SECONDED BY dan BECKER to approve the hiring of David Larson for the Wastewater summer help at $7.50 per hour as presented. Motion carried unanimously. H. Consider DPW Time Capsule: City Engineer Rob Vanden Noven suggested that as part of the construction of the DPW building, a time capsule be included. This time capsule will be installed behind the date stone. The box is approximately 4" x 16". Board members suggested putting in pictures of the DPW and Park and Recreation employees, Common Council members, Board of Public Works members, minutes and articles from the Ozaukee Press regarding the remodeling of the building. The Annual reports from DPW should be included and also pictures of the equipment used by the Street Department and Park and Recreation. This item will be reviewed more with Staff. I. Consider Change Order #5 For DPW Building: This item was tabled. Old Business: A. Review Street Salting Policy: City Administrator Mark Grams informed the Board Members of the events of the last snow fall. He explained why the Street Department could not keep up with the falling snow. It was stated that the new salting policy is effective, but that it might need to be bent a little with different types of storms. Board members stated that none of them had received any complaints regarding the plowing or salting. Board members continue to support the salting policy. Staff agreed to look at each storm on an individual basis for plowing and salting needs. Project Updates: A. DPW Building: Street Commissioner Dave Ewig informed the Board Members that we are starting to see some activity. The masons are on site. The block walls are up on the south end of the building. He stated that in a couple of weeks the building will start to look like something. Forthcoming Events: There were none ADJOURNMENT: MOVED BY ALDERMAN SCHWANZ AND SECONDED BY DAN BECKER to adjourn the meeting at 8:15 p.m. Motion carried unanimously. TUESDAY, FEBRUARY 14, 2006 Chairman Tom Veale called the City of Port Washington Board of Public Works meeting to order at 7:03 p.m. in the Lower Level Conference room at City Hall. Members present: Alderman Harold Matthews, Alderman Karl Leicht. Alderman Armin Schwanz, and John May. Also attending: City Engineer Rob Vanden Noven, Supt./Street Commissioner Dave Ewig, WWTP Supt. Kris August and City Administrator Mark Grams. Absent and excused: Dan Becker. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the minutes as presented. Motion Carried Unanimously. Chairman's Business: There was none. Public Comments/Appearances: Mr. Marc Eernisse wanted to comment on Item #5. He had concerns regarding the reconstruction of STH 33. He would like to see a left turn out of his driveway. Mr. Eernisse was concerned about traffic safety for his funeral processions. He stated that the City needed to negotiate with the Wisconsin Department of Transportation. Mr. Brian Depies of Bielinski Homes also expressed his concerns for making left and right hand turns on to STH 33 from his new subdivision. Old Business: Review STH 33 Design: City Engineer Vanden Noven informed the Board Members that there are still issues that need to be resolved. He discussed the most current design for STH 33 and discussed his meetings with the DOT. He discussed the street widths and turning lanes with the Board. City Engineer Vanden Noven also informed the Board that construction of STH 33 is now scheduled for 2010. Board Members discussed several different design elements. New Business: Consider DPW Building - Construction Contract Change Order #1: City Engineer Vanden Noven informed the Board Members that while excavating the foundation for the DPW Garage, the contractor encountered unexpected groundwater. The soils engineer recommended using a clear stone for under the foundation in lieu of sand. The additional cost is $3,361.78 and this money will come out of the building contingency fund. Staff recommends approval of Contract Change Order #1. MOTION BY ALDERMAN SCHWAMZ AND SECONDED BY JOHN MAY to recommend approval to the Common Council to approve Construction Contract Change Order #1 for $3,361.78. Motion carried unanimously. Consider DPW Building - Construction Contract Change Order #2: City Engineer Vanden Noven informed the Board Members that the City is purchasing most of the materials for the DPW building directly to avoid paying sales tax. The overall savings is anticipated to be $39,000+. That figure is already factored into the contract price with WB. The removal of the direct purchase items from WB's contract, covered by this change order is simply for accounting purposes. Staff recommends approval. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council to approve Construction Contract Change Order #2 for accounting purposes only. Motion carried unanimously. Consider DPW Building - Construction Contract Change Order #3: City Engineer Vanden Noven informed the Board Members that Construction Contract Change Order #3 includes 4 changes which are: 1) To change the overhead doors in the DPW Repair Garage 109 from 12' to 16'; 2) Install (7) steel support angles at the Mezzanine at columns; 3) Install (4) additional 6" diameter, concrete filled, 4' -0" high, painted steel pipe bollards adjacent to the WE Energies' required relocated electrical transformer and electrical generator; 4) Install seamless sheet vinyl in Women's Locker Room 118 and Men's Locker Room 119 in lieu of 12" x 12" vinyl composite tile that was previously provided as a credit under the Value Architectural Items. These changes will increase the contract price in the amount of $7,404.65. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to recommend approval to the Common Council to approve Construction Contract Change Order #3 for $7,404.65. Motion carried unanimously. DPW Building - Bonestroo Contract Amendment #2: City Engineer Vanden Noven informed the Board Member that during contraction of the DPW Building, Bonestroo & Assoc. is handling all contract administration and site visits/inspections. This effort is being paid on an hourly basis, not to exceed 3% of the construction cost, plus reimbursable expenses. The scope of services and fees have been previously agreed upon, however, the amendment has not yet been signed. This expense of $100,400 plus direct expenses was included in the borrowing for this project. Staff recommends approval of Amendment #2. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN LEICHT to recommend approval to the Common Council for the Contract Amendment #2 for Bonestroo for $100,400 plus up to $2,500 for expenses. Motion carried unanimously. Appoint A Franklin Streetscape Improvement Sub-Committee: City Engineer Vanden Noven informed the Board Members that STH 32 is scheduled for reconstruction in 2008. A major component of the project is the streetscape improvements (benches, trees, trash cans, flower beds, street lighting, crosswalks, patterned concrete, brickwork, etc.) planned for Franklin Street. He informed the Board Members that he would like to assemble a sub-committee of the Board of Public Works that would meet 3 times in February and March to assist in the planning of these improvements. In addition to the City Engineer and the designers from JJR (streetscape) and EarthTech, he would like to have Andrew Weber of 306 North Milwaukee Street, Damon Anderson of the Historical Society, Sarah Grover from the BID and owner of Heart and Home, and Cathy Wilger of the Holiday Inn to be on this committee. The total streetscape improvement could cost $500,000 or more. Staff recommends approval of the establishment of a Franklin streetscape sub-committee with the above-mentioned people appointed to it. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN MATTHEWS to approve the appointment of the sub-committee for Franklin Streetscape Improvements as presented. Motion carried unanimously. Review Of 2005 Water Utility/Street Department Annual Report: Street Commissioner/Water Utility Super. Dave Ewig reviewed both his Street Department's Annual Report and Water Utility's Annual Report with the Board Members. He discussed the usage of water for the year, number of new mains installed and number of water main breaks. He also discussed the installation of new meters. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to approve the Water Utility's Annual Report as presented. Motion carried unanimously. For the Street Department he discussed the number of trees planted and removed. He also discussed total amount of salt purchased and the reconstruction of alleys. Also discussed was the purchase of a new dump truck in 2005 and line markings. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the Street Department's Annual Report as presented. Motion carried unanimously. Approve Request To Re-Hire Part-Time Seasonal Employees To Monitor Street Department Yard: Street Commissioner Dave Ewig is requesting to re-hire Jim Radloff and Duane Halverson to monitor the Street Department yard recycling activities from April 1 through December 2nd. Both men did an outstanding job last year. Staff recommends rehiring both men at the 3rd year established rate of $8.50 per hour. This is a budgeted item. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY ALDERMAN LEICHT to approve rehiring Jim Radloff and Duane Halverson at $8.50 per hour for the monitoring of the Street Yard as presented. Motion carried unanimously. Request Approval To Attend AWWA Conference: Water Super. Dave Ewig is requesting to attend the AWWA national conference in San Antonio, Texas from June 11th to June 16th. This is a budgeted item. MOTION BY ALDERMAN LIECHT AND SECONDED BY JOHN MAY to approve the Water Super. Dave Ewig to attend the AWWA national conference in San Antonio, Texas from June 11th to June 16th as requested. Motion carried unanimously. Consider DNR Grant For Construction Of Rain Gardens: City Engineer Vanden Noven stated that the City received a grant from the DNR last year for the construction of rain gardens in conjunction with the site development around the DPW building. There are 2 rain gardens included in the DPW site development contract with WB, and 2 more planned for the site development around the proposed skateboard park and the existing tin shed (bus garage). The grant is 50/50. If we accept the grant, in essence, the City would be responsible for the construction of the gardens on the DPW site (west side of Moore Road), for which we have already budgeted, and the DNR would pay for the gardens on the east side of Moore Road. The only additional cost to the City would be the cost of performing stormwater calculations on the completed rain gardens, and would not exceed $2,250, which would come out of the DPW construction contingency fund. No funds would be spent without approval of the Board at a later date. Staff recommends accepting the DNR Grant. MOTION BY JOHN MAY AND SECONDED BY ALDERMAN SCHWANZ to recommend approval to the Common Council to approve accepting the DNR grant as presented. Motion carried unanimously. Request Approval To Purchase New Polymer Units: Wastewater Super. Kris August stated that in the Operations and Needs review preformed by Donohue in 2005, it was noted that the polymer system was nearing the end of its service life. In anticipation of the replacement of the system, these units were placed in the capital budget for 2006 instead of taking the money from the replacement fund. Staff has been running tests on a new generation polymer units; staff has also tested modified existing units. The modified existing units are not as efficient as the new units and parts may be getting scarce. Donohue's capital cost was estimated at $42,000. The estimated cost budgeted for 2006 was $24,000 based on work done in house. The actual quotes on the new units are: L. W. Allen $6,098 x 2 units = $12,196; Crane Engineering Sales $8,353 x 2 units = $16,706; and Energenecs did not quote equal units. $6,285 x 2 units = $12,570. Low bid was L. W. Allen for $12,196 for 2 units. This is a capital item budgeted under 04-04-64620-820. Staff recommends the low bid from L. W. Allen for $12,196 for 2 units. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to approve the purchase of new polymer units from L. W. Allen for $12,196 as presented. Motion carried unanimously. Review Of 2005 Engineering Department Annual Report: City Engineer Vanden Noven reviewed the Engineering Department's Annual Report with the Board Members. MOTION BY ALDERMAN SCHWANZ AND SECONDED BY JOHN MAY to approve the 2005 Engineering Department's annual report as presented. Motion carried unanimously Consider Re-Hire Of Engineering Intern: City Engineer Vanden Noven is recommending rehiring Engineering Intern Justin Heggarty for the 2006 position of Engineering Intern. Justin has proven himself as the most talented intern we have ever had. In 2005, he proved capable in several areas, flawlessly inspecting the sidewalk replacement contract, excelling at both data collection and entry for our GIS system, and proving to be a valuable member of the survey crew with Ross Kroeger. This summer, Justin will be responsible for the 2006 Sidewalk replacement contract, survey work with Ross for future projects, the tree inventory work as part of the DNR grant we received for that purpose and for GIS data collection and entry. Staff is recommending Justin be paid $12.00 per hour retroactive to January 1, 2006. This is a budgeted item. MOTION BY ALDERMAN MATTHEWS AND SECONDED BY JOHN MAY to approve the rehiring of Justin Heggarty at $12.00 per hour. Motion carried unanimously. Project Updates: DPW Building: Street Commissioner Dave Ewig informed the Board Members that the construction on the DPW building has been at a standstill for the last 3 weeks. The steel is up on the north side, south side and on the Park and Recreation area. Work will hopefully resume at the end of February or early March depending on the weather. Forthcoming Events: There was none. ADJOURNMENT: MOTION BY JOHN MAY AND SECONDED BY ALDERMAN LEICHT to adjourn the meeting at 9:12 p.m. Motion carried unanimously. Respectfully submitted by: Judy Klumb, Administrative Secretary II-DPW |
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